Human Resources Senior Coordinator

Sidley Austin; New York (NY); On-site; USD 58,000 - 73,000; Full time

Job summary

Sidley Austin LLP is seeking a Human Resources Senior Coordinator to support HR operations across our New York, Boston, and Miami offices. The role handles Workday data audits, back-up HR transactions, onboarding logistics, and confidential personnel records with strict confidentiality and customer service focus.

You will maintain and update HR records, prepare weekly HR reports, and assist with employee inquiries while coordinating orientation and benefits modules.

Qualifications

• Bachelor’s degree required.
• 1–2 years of corporate experience.
• Experience with HCM systems, preferably Workday.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Perform recurring Workday data audits for NY, Boston and Miami offices and escalate exceptions.
• Serve as back-up to HR Specialist for processing HR transactions in Workday (new hires, terminations, salary changes, etc.).
• Reconcile and monitor time and attendance data; coordinate corrections with Payroll.
• Coordinate logistics of new hire orientation and onboarding tasks; present HR policies and time/attendance modules.
• Maintain confidential employee files and update labor law postings for multiple offices.
• Respond to routine HR inquiries and support performance appraisal cycles with standard reports.
• Prepare weekly HR status reports and metrics for management review.
• Assist with HR projects and events; suggest improvements to HR processes.

Skills

Organizational skills

Attention to detail

Judgment

Interpersonal communication

Analytical and problem solving

Discretion and confidentiality

Working under pressure

Time management/multi-tasking

Education

Bachelor’s degree

1–2 years corporate experience

Tools

MS Office Suite (Word, Excel, PowerPoint)

Job description

The Human Resources Senior Coordinator at Sidley Austin LLP performs the recurring administrative and transactional work that supports day-to-day human resources operations in the New York, Boston and Miami offices. Working under direct supervision, and reporting to the HR Business Partner Manager with day-to-day direction from the Human Resources Specialist, this role carries out established HR processes, including Workday data audits, back-up transaction processing, new hire orientation logistics, personnel records maintenance, labor law posting updates, and recurring HR reporting. The Senior Coordinator responds to routine HR inquiries, refers non-routine matters to the HR Specialist, HR Business Partner Manager, or HR Business Partner Director. This position requires a high level of customer service, accuracy, strict confidentiality, and a proactive approach to routine problem-solving.Duties and Responsibilities:HR Systems and DataPerform recurring Workday data audits for the New York, Boston and Miami offices, correct routine discrepancies in accordance with established procedures, and escalate exceptions to the HR Specialist, HR Business Partner Manager, or HR Business Partner Director.Serve as back-up to the HR Specialist for processing HR transactions in Workday, including new hires, terminations, salary changes, position changes, and status changes, following established procedures; prepare supporting data and documentation for transactions processed by the HR Specialist.Reconcile and monitor time and attendance data on a recurring basis, research routine variances, and coordinate corrections with Payroll.Onboarding and OrientationCoordinate the logistics of new hire orientation, including scheduling, orientation packets, new hire gifts, and onboarding tasks; ensure required materials and forms remain current and available.Present assigned orientation modules covering HR policies, time and attendance, and local office procedures using established materials; serve as back-up presenter for the employee benefits module.Records and ComplianceMaintain confidential employee personnel files in OnBase, including scanning, indexing, quality review, and adherence to the Firm’s retention schedule.Monitor and update required federal, state, and local labor law postings for the New York, Boston and Miami offices in accordance with posting-update notices.Complete Form I-9 verification and reverification, respond to standard employment verification requests.Employee Support and ReportingRespond to routine HR inquiries regarding policies, procedures, time and attendance, and payroll, providing explanation or interpretation of established guidance; refer non-routine, sensitive, or judgment-based matters to the HR Specialist, HR Business Partner Manager, or HR Business Partner Director.Support the performance appraisal cycle by running standard reports, tracking completion, and following up with employees and managers.Prepare recurring weekly HR status reports and metrics for management review using established formats.Assist with HR-sponsored events, special projects, and other duties as assigned by HR management.Team Support and Process ImprovementCheck the accuracy of own work, make minor adjustments to work methods, and recommend improvements to recurring processes to the HR Specialist or HR Business Partner Manager.Education and/or Experience:Required:Bachelor’s degreeOne to two years of experience in a corporate roleExperience with HCM systems, preferably WorkdayProficiency with MS Office Suite, including Word, Excel, and PowerPoint applicationsPreferred:Previous HR experience in a law firm or a professional services firmOther Skill and Abilities:The following will also be required of the successful candidate:Strong organizational skillsStrong attention to detailGood judgmentStrong interpersonal communication skillsStrong analytical and problem solving skillsAble to work harmoniously and effectively with othersAble to preserve confidentiality and exercise discretionAble to work under pressureAble to manage multiple projects with competing deadlines and priorities#LI-EC1The target salary range for this role is:$58,000 - $73,000 if located in New York.Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits .To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).Sidley Austin LLP is an Equal Opportunity Employer.