Human Resources Senior Coordinator

Sidley Austin LLP; New York (NY); On-site; USD 58,000 - 73,000; Full time

Benefits offered by this job

Bonus eligibility

Comprehensive benefits

Job summary

Sidley Austin LLP is seeking a Human Resources Senior Coordinator to support day-to-day HR operations across New York, Boston, and Miami offices (onsite). The role emphasizes accuracy, organization, and confidentiality while guiding employees through routine inquiries, onboarding tasks, and transactions.

Bonus eligibility and a comprehensive benefits program accompany structured supervision. The position supports HR processes with Workday, OnBase, and MS Office, handling audits, new hire

Qualifications

• Bachelor’s degree required.
• 1–2 years of corporate experience.
• Experience with HCM systems, preferably Workday.
• Proficiency with MS Office (Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Good judgment, discretion and ability to preserve confidentiality.
• Strong interpersonal communication, analytical and problem-solving skills.
• Ability to manage multiple projects under pressure.
• Able to work harmoniously with others.

Responsibilities

• Run Workday data audits for NY, Boston, and Miami, correct discrepancies, escalate as needed.
• Back up HR Specialist with Workday transactions (new hires, terminations, salary changes, position changes).
• Reconcile and monitor time and attendance data and coordinate corrections with Payroll.
• Coordinate new hire orientation logistics and onboarding tasks.
• Present orientation modules on HR policies, time/attendance, and local procedures.
• Maintain confidential employee files in OnBase and ensure retention compliance.
• Monitor labor law postings for NY, Boston, and Miami offices.
• Complete Form I-9 verification and reverification; respond to verification requests.
• Handle routine HR inquiries and refer non-routine matters to HR partners.
• Support performance appraisal cycle with reports and follow-up.
• Prepare weekly HR status reports and metrics for management.
• Support HR events, projects, and other duties as assigned.
• Check accuracy of own work and suggest process improvements.

Skills

Bachelor’s degree

1–2 years corporate experience

Workday

MS Office Suite

Attention to detail

Good judgment

Discretion & confidentiality

Interpersonal communication

Problem solving

Multitasking

Education

Bachelor’s degree

Tools

Workday

OnBase

MS Office Suite

Form I-9

Job description

Sidley Austin LLP is seeking a Human Resources Senior Coordinator to support day-to-day HR operations across the New York, Boston, and Miami offices (onsite). This role helps keep HR processes accurate, organized, and confidential, while supporting employees through routine inquiries, transactions, and onboarding coordination. The position offers bonus eligibility and a comprehensive benefits program, along with structured guidance under direct supervision.

What You’ll Do

• Run recurring Workday data audits for the New York, Boston, and Miami offices, correct routine discrepancies per established procedures, and escalation exceptions to the appropriate HR leaders.
• Back up the HR Specialist with Workday HR transactions, including new hires, terminations, salary changes, position changes, and status changes, and prepare supporting documentation for transactions processed by the HR Specialist.
• Reconcile and monitor time and attendance data on a recurring basis, research routine variances, and coordinate corrections with Payroll.
• Coordinate new hire orientation logistics, including scheduling, orientation packets, new hire gifts, and onboarding tasks, ensuring required materials and forms are current.
• Present assigned orientation modules covering HR policies, time and attendance, and local office procedures using established materials; serve as back-up presenter for the employee benefits module.
• Maintain confidential employee personnel files in OnBase, including scanning, indexing, quality review, and adherence to the Firm’s retention schedule.
• Monitor and update required federal, state, and local labor law postings for the New York, Boston, and Miami offices based on posting-update notices.
• Complete Form I-9 verification and reverification and respond to standard employment verification requests.
• Handle routine HR inquiries related to policies, procedures, time and attendance, and payroll by explaining established guidance; refer non-routine, sensitive, or judgement-based matters to the appropriate HR partners.
• Support the performance appraisal cycle by running standard reports, tracking completion, and following up with employees and managers.
• Prepare weekly HR status reports and metrics for management review using established formats.
• Support HR-sponsored events, special projects, and other duties as assigned.
• Check the accuracy of your own work, make minor adjustments to work methods, and recommend improvements to recurring processes to the HR Specialist or HR Business Partner Manager.

What You Bring

• Bachelor’s degree
• One to two years of experience in a corporate role
• Experience with HCM systems, preferably Workday
• Proficiency with MS Office Suite, including Word, Excel, and PowerPoint
• Strong organizational skills and attention to detail
• Good judgment, discretion, and the ability to preserve confidentiality
• Strong interpersonal communication, analytical, and problem-solving skills
• Ability to work under pressure and manage multiple projects with competing deadlines
• Able to work harmoniously and effectively with others

Systems You’ll Use

• Workday
• OnBase
• MS Office Suite (Word, Excel, PowerPoint)
• HCM systems, Form I-9

Additional Preference

• Previous HR experience in a law firm or professional services firm

Location: New York, NY (onsite)

Target salary range: $58,000 - $73,000 per year (New York)