Human Resources Senior Coordinator

Sidley Austin LLP; Chicago (IL); On-site; USD 55,000 - 68,000; Full time

Job summary

Sidley Austin LLP seeks a Human Resources Coordinator to support the HR department in Chicago. The role backs up performance management, assists with compensation analytics, onboarding, and compliance, and handles confidential records with discretion.

The successful candidate will be highly organized, detail-oriented, and proficient with Workday, Pilat, and Office products. This position offers exposure to multiple HR functions and professional growth in a law firm setting.

Qualifications

• Requires High School Diploma or equivalent.
• Proficiency in Outlook, Word, and PowerPoint.
• Proficiency in Excel: sorting, filtering, basic formulas.
• Excellent proofreading and strong grammar/punctuation.
• Ability to produce accurate work with high attention to detail.

Responsibilities

• Back up for performance management in Workday and Pilat; manage cycles and respond to inquiries.
• Support compensation analytics and year-end activities; assist committees and scheduling.
• Assist onboarding, recordkeeping, and HRIS maintenance in Workday.
• Handle confidential information with discretion and coordinate with multiple HR teams.
• Organize meetings, travel, and department activities; cross-functional project support.

Skills

MS Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

proofreading

attention to detail

confidentiality

Education

High School Diploma or equivalent

Bachelor's degree in HR or related field

2+ years administrative experience

Tools

Workday

Pilat

Asana

Visio

Job description

Sidley Austin LLP seeks a Human Resources Coordinator to support the Human Resources department in Chicago. Reporting to the Compensation Senior Director, this position provides support to the Firm’s Corporate HR Business Partner Director in Chicago, and the Compliance Director, together with the corresponding teams of these directors. Because the position supports multiple functions within the department, it offers substantive exposure to performance management, compensation and analytics, onboarding, and compliance, providing a strong professional foundation for an individual seeking to build a career in Human Resources. The successful candidate will be highly organized, meticulous with details, and will handle confidential information with discretion.Duties and Responsibilities:Performance ManagementAct as primary back up for performance management role using Workday (business professionals) and Pilat (lawyers). This includes, but is not limited to launching processes, responding to emails, entering reviews, and troubleshooting questions.Along with the performance management role, test performance management cycles before process launches and for any enhancements in Workday (business professionals) and Pilat (lawyers).Compensation and AnalyticsAssist in lawyer promotion cycles including preparation of materials for committees and scheduling interviews with committee members and candidates.Prepare and edit communications and presentations using Microsoft Word, Excel, PowerPoint, Visio, and AI.Support lawyer year end activities, including providing HR support on subcommittees (scheduling meetings, taking notes, following up on outstanding items, managing year end documents in excel).Update process calendars in Asana annually.Onboarding and Personnel RecordsAssist with business professional new hire orientation logistics, including conference room arrangements, presentation materials, new hire folders, gifts, and paperwork.Audit and scan new hire paperwork to personnel files, and retrieve information from electronic personnel files as needed.Maintain current electronic personnel files for lawyers and business professionals.Enter and maintain accurate records in the Firm’s human resources information system Workday.Compliance and DeparturesAssist with departing employee paperwork and logistics.Route policy questions to the appropriate Human Resources team or director.Maintain the confidentiality of personnel, compensation, and employee relations information at all times.Department Operations and DevelopmentSchedule and organize complex activities such as meetings, travel, conferences, and department activities.Work with the supervising director to prioritize competing requests across the teams supported.Act as a liaison with other departments and outside agencies.Participate in Human Resources team meetings and cross-functional projects, with the opportunity to assume expanded responsibility across the functions supported.Perform other related duties and special projects as required and assigned.Education and/or Experience:Required:High School Diploma or equivalentProficiency in Microsoft Outlook, Word, and PowerPointProficiency in Microsoft Excel, including sorting, filtering, and basic formulasExcellent proofreading skills, with a strong command of grammar and punctuationAbility to produce accurate work product with a high degree of attention to detailPreferred:Minimum 2 years of professional administrative experience, or a bachelor’s degree with relevant internship experience or coursework in Human ResourcesProficiency in Microsoft Visio or other organizational chart softwareCoursework, certification, or prior experience in Human ResourcesDemonstrated interest in building a career in Human ResourcesPrior experience in a law firm or other professional services environmentOther Skills and Abilities:The following will also be required of the successful candidate:Strong organizational skills and attention to detailSound judgment and the ability to preserve confidentiality and exercise discretionStrong interpersonal, verbal, and written communication skillsStrong analytical and problem-solving skillsAble to work harmoniously and effectively with othersAble to manage multiple projects with competing deadlines and prioritiesAble to work effectively in a fast-paced environment#LI-MR1The target salary range for this role is:$55,000 - $68,000Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits .To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).Sidley Austin LLP is an Equal Opportunity Employer.