Human Resources Representative / Admin Support

Pleasant Valley Farms; California (MO); On-site; USD 39,000 - 43,000; Full time

Job summary

Pleasant Valley Farms is seeking a dependable HR Representative/Administrative Support to assist our HR department and daily office operations at our Farmington, CA location.

You will work closely with the HR Manager on recruiting, onboarding, employee support, and records management, while handling confidential information with discretion in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; additional education in HR or Business Admin a plus.
• Bilingual English/Spanish required.
• 1–2 years of HR, administrative, recruiting, or office support experience preferred.
• Proficiency with Microsoft Office and related programs; familiarity with HRIS/ATS is a plus.

Responsibilities

• Support recruitment process: post jobs, review applications, screen candidates, schedule interviews.
• Coordinate interviews between candidates and managers.
• Communicate with applicants throughout hiring process.
• Prepare new-hire paperwork and employment documentation.
• Assist with background checks, I-9 and other pre-employment requirements.
• Support new-hire orientation and communicate company policies.
• Maintain confidential employee records and HR documentation.

Skills

Bilingual English/Spanish

Recruiting & onboarding

HR administration

Recordkeeping

Communication skills

Confidentiality

Time management

Education

High school diploma or equivalent

HR/Business Administration coursework

Tools

Microsoft Office

HRIS

Payroll system

Applicant Tracking System (ATS)

Job description

Pleasant Valley Farms is seeking a dependable, organized, professional HR Representative/Administrative Support team member to support our Human Resources department and daily office operations.

This position works closely with the HR Manager and plays an important role in recruiting, hiring, onboarding, employee support, recordkeeping, and general HR administration. The successful candidate will be comfortable working in a fast-paced environment, managing multiple priorities, communicating with employees in both English and Spanish, and handling confidential information with professionalism and discretion.

We are looking for someone who is detail-oriented, dependable, approachable, and willing to take initiative. This position may also assist with general office responsibilities, special projects, and other administrative tasks based on business needs.

Key ResponsibilitiesRecruitment, Hiring & Onboarding

Pleasant Valley Farms

Farmington, CA

Pay: $28.00–$31.00 per hour

Schedule: Monday–Friday | Full-Time

Job Summary

Pleasant Valley Farms is seeking a dependable, organized, professional HR Representative/Administrative Support team member to support our Human Resources department and daily office operations.

This position works closely with the HR Manager and plays an important role in recruiting, hiring, onboarding, employee support, recordkeeping, and general HR administration. The successful candidate will be comfortable working in a fast-paced environment, managing multiple priorities, communicating with employees in both English and Spanish, and handling confidential information with professionalism and discretion.

We are looking for someone who is detail-oriented, dependable, approachable, and willing to take initiative. This position may also assist with general office responsibilities, special projects, and other administrative tasks based on business needs.

Key ResponsibilitiesRecruitment, Hiring & Onboarding

• Assist with the recruitment process, including posting job openings, reviewing applications and resumes, screening candidates, and scheduling interviews.
• Coordinate interviews between candidates and hiring managers.
• Communicate with applicants throughout the hiring process.
• Prepare and organize new‑hire paperwork and employment documentation.
• Assist with background checks, Form I‑9 verification, and other pre‑employment requirements.
• Support new‑hire orientation and communicate company policies, procedures, and workplace expectations.
• Ensure required onboarding documentation is completed accurately and properly maintained.

Employee Support & Offboarding

• Serve as a first point of contact for routine employee HR questions and direct more complex matters to the HR Manager.
• Provide bilingual English/Spanish communication support to employees as needed.
• Assist the HR Manager with employee concerns, policy questions, documentation, and other workplace matters.
• Prepare termination and offboarding documentation and assist with employee separation procedures.
• Gather, organize, and maintain documentation related to employee matters as directed by the HR Manager.
• Maintain professionalism, confidentiality, and discretion when handling sensitive employee information.

HR Administration & Recordkeeping

• Maintain accurate, organized, and confidential personnel files and employee records.
• Assist with benefits enrollment and employee benefit documentation.
• Assist with leave documentation, workers' compensation paperwork, and employment verifications.
• Help maintain HR records and documentation in accordance with company policies and applicable requirements.
• Assist with HR audits, compliance documentation, reports, and routine HR correspondence.
• Support the HR Manager with filing, data entry, record organization, special projects, and other administrative responsibilities.
• Provide general administrative and office support as needed.

Qualifications

• High school diploma or equivalent required; additional education or training in Human Resources, Business Administration, or a related field is a plus.
• Bilingual English/Spanish required.
• 1–2 years of HR, administrative, recruiting, or office support experience preferred.
• Basic understanding of Human Resources practices and employment‑related requirements.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and related programs.
• Experience with an HRIS, payroll system, or applicant tracking system (ATS) is a plus.
• Strong organizational and time‑management skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to prioritize and manage multiple responsibilities in a fast‑paced work environment.
• Ability to work effectively under pressure and meet deadlines.
• Strong verbal and written communication skills.
• Professional and approachable when interacting with employees, applicants, supervisors, and management.
• Ability to maintain confidentiality and handle sensitive employee information appropriately.
• Dependable, responsible, self‑motivated, and able to work both independently and as part of a team.

Schedule

• Full‑time position.
• Monday through Friday during regular business hours.
• Occasional overtime or schedule adjustments may be required.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to regularly use a computer, telephone, and other standard office equipment.
• Ability to frequently communicate in person, by telephone, and electronically.
• Ability to occasionally stand, walk, bend, reach, and lift or move office materials weighing up to 20 pounds.
• Must be able to perform the essential functions of the position with or without reasonable accommodation.

Compensation

$28.00–$31.00 per hour, depending on experience and qualifications.

About Pleasant Valley Farms

For more than 60 years, Pleasant Valley Farms has produced high‑quality eggs for Northern California consumers. Our operation depends on hardworking employees across production, agriculture, transportation, food safety, quality, and administration. We value dependable team members who take pride in their work and help create a professional, respectful workplace.

Pleasant Valley Farms is an Equal Opportunity Employer.