Human Resources Recruiting Assistant

Holland & Knight LLP; Tampa (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Holland & Knight LLP in Tampa, FL is seeking a Human Resources Recruiting Assistant to support the HR recruiting team. You will schedule interviews, coordinate calendars, maintain candidate applications, and communicate with hiring managers and candidates.

This fast-paced role requires organization, strong communication, discretion, and the ability to learn quickly. Experience in a corporate environment and familiarity with Office 365 are preferred.

Qualifications

• 1–2 years of experience in a similar or corporate environment.
• Knowledge of database management software.
• Ability to perform in a fast-paced environment.
• Strong verbal, organizational, and interpersonal skills.
• Confidentiality, diplomacy, and responsiveness.
• Knowledge or ability to learn Microsoft Office Suite, or Microsoft 365.

Responsibilities

• Assist in scheduling interviews and coordinating the calendars of designated interviewers.
• Distribute interview confirmations and schedules for candidates.
• Maintain and update the recruiting database, including the initial entry of prospects and resumes.
• Receive and process all incoming recruiting correspondence, both internally and externally.
• Maintain communication with candidates and managers throughout the entire recruiting process.
• Post open positions on various job boards and appropriate organizations’ sites.
• Assist with candidate sourcing.
• Help with airline and hotel reservations, as needed, for candidates interviewing in the office.
• May be asked to assist with reference checks and follow up on outstanding items for background checks.
• Special projects and additional duties as assigned.

Skills

1–2 years experience

Database management

Fast-paced

Verbal and interpersonal

Confidentiality

MS Office/365

Education

Bachelor’s degree

Tools

MS Office

Job description

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in the Firm's global operations center in Tampa, FL.

General Description

We are seeking a Human Resources Recruiting Assistant to join our team. As a Recruiting Assistant, you will play a vital role in assisting the HR recruiting team with all recruitment efforts for the firm. Your key responsibilities will include scheduling interviews, coordinating calendars and hiring activities, and maintaining candidate applications. You will have the opportunity to work closely with firmwide hiring managers, directors, and C-level executives. This role requires excellent organization, exceptional communication and interpersonal skills, attention to detail, eagerness to learn, a professional demeanor, and the ability to work in a fast-paced environment.

Key Responsibilities And Essential Job Functions

• Assist in scheduling interviews and coordinating the calendars of designated interviewers.
• Distribute interview confirmations and schedules for candidates.
• Maintain and update the recruiting database, including the initial entry of prospects and resumes.
• Receive and process all incoming recruiting correspondence, both internally and externally.
• Maintain communication with candidates and managers throughout the entire recruiting process.
• Post open positions on various job boards and appropriate organizations’ sites.
• Assist with candidate sourcing.
• Help with airline and hotel reservations, as needed, for candidates interviewing in the office.
• May be asked to assist with reference checks and follow up on outstanding items for background checks.
• Special projects and additional duties as assigned.

Required Skills & Qualifications

• 1-2 years of experience in a similar or corporate environment.
• Knowledge of database management software.
• Ability to perform in a fast-paced environment.
• Strong verbal, organizational, and interpersonal skills.
• Confidentiality, diplomacy, and responsiveness.
• Knowledge or ability to learn Microsoft Office Suite, or Microsoft 365.

Required Education

• Bachelor’s degree.

Physical Requirements

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.

Benefits

Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail].

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.