Human Resources Recruiting Assistant

Holland & Knight; Tampa (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Comprehensive medical plans (PPO/HDHP)

Dental and vision plans including DP

401(k) and profit sharing

Paid holidays and paid time off

Job summary

Holland & Knight seeks a Human Resources Recruiting Assistant to support the HR recruiting team in Tampa, FL. You will schedule interviews, coordinate calendars, maintain candidate applications, and engage with hiring managers and executives in a fast-paced environment.

The role requires 1-2 years of experience, a Bachelor’s degree, and strong organizational and communication skills. Office suite proficiency and discretion are essential for this position.

Qualifications

• 1-2 years in a similar or corporate environment.
• Knowledge of database management software.
• Ability to perform in a fast-paced environment.
• Strong verbal, organizational, and interpersonal skills.
• Confidentiality, diplomacy, and responsiveness.
• Knowledge or ability to learn Microsoft Office Suite, or Microsoft 365.

Responsibilities

• Assist in scheduling interviews and coordinating the calendars of designated interviewers.
• Distribute interview confirmations and schedules for candidates.
• Maintain and update the recruiting database, including the initial entry of prospects and resumes.
• Receive and process all incoming recruiting correspondence, both internally and externally.
• Maintain communication with candidates and managers throughout the entire recruiting process.
• Post open positions on various job boards and appropriate organizations’ sites.
• Assist with candidate sourcing.
• Help with airline and hotel reservations, as needed, for candidates interviewing in the office.
• May be asked to assist with reference checks and follow up on outstanding items for background checks.
• Special projects and additional duties as assigned.

Skills

1-2 years experience

Microsoft Office Suite

Database management

Interpersonal skills

Confidentiality

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success. This position is based in the Firm's global operations center in Tampa, FL.

General Description

We are seeking a Human Resources Recruiting Assistant to join our team. As a Recruiting Assistant, you will play a vital role in assisting the HR recruiting team with all recruitment efforts for the firm. Your key responsibilities will include scheduling interviews, coordinating calendars and hiring activities, and maintaining candidate applications. You will have the opportunity to work closely with firmwide hiring managers, directors, and C-level executives. This role requires excellent organization, exceptional communication and interpersonal skills, attention to detail, eagerness to learn, a professional demeanor, and the ability to work in a fast-paced environment.

Key Responsibilities and Essential Job Functions

• Assist in scheduling interviews and coordinating the calendars of designated interviewers.
• Distribute interview confirmations and schedules for candidates.
• Maintain and update the recruiting database, including the initial entry of prospects and resumes.
• Receive and process all incoming recruiting correspondence, both internally and externally.
• Maintain communication with candidates and managers throughout the entire recruiting process.
• Post open positions on various job boards and appropriate organizations’ sites.
• Assist with candidate sourcing.
• Help with airline and hotel reservations, as needed, for candidates interviewing in the office.
• May be asked to assist with reference checks and follow up on outstanding items for background checks.
• Special projects and additional duties as assigned.

Required Skills & Qualifications

• 1-2 years of experience in a similar or corporate environment.
• Knowledge of database management software.
• Ability to perform in a fast-paced environment.
• Strong verbal, organizational, and interpersonal skills.
• Confidentiality, diplomacy, and responsiveness.
• Knowledge or ability to learn Microsoft Office Suite, or Microsoft 365.

Required Education

Bachelor’s degree.

Physical Requirements

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.

Benefits

• comprehensive medical (PPO and HDHPs)
• dental and vision plans including coverage for domestic partners
• life and AD&D insurance
• short and long term disability insurance
• tax-advantaged accounts for health care expenses, including FSAs and HSAs
• FSAs for dependent care
• health advocacy services
• behavioral health and counseling resources for all family members
• 401(k)
• profit sharing
• backup dependent care
• senior care planning support
• resources for individuals with development disabilities and their caregivers
• and paid holidays and other paid time off, including paid leave for new parents

Equal Opportunity Employer

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail].

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.

Holland & Knight is proud of having built one of the largest, most respected law firms in the world today. Holland & Knight has been advising clients for more than 130 years and has approximately 2,200 lawyers across the U.S. and in five international offices. Holland & Knight services clients globally. Known for our extraordinary legal service to clients, our culture of excellence, and our commitment to the communities in which we work, we are a firm of people who truly believe in what we do. We invite you to experience what Holland & Knight has to offer. It takes more than lawyers to build a great law firm and, as a result, the firm employs more than 1,700 business professionals. Business professionals play a pivotal role in the firm by planning and implementing strategic initiatives to enhance the firm’s capabilities and drive growth. The firm employs business professionals in many different areas, including technology innovation, pricing, business development, finance, talent acquisition, marketing, information governance, cybersecurity, information technology, talent development, compliance, office administration, communications, and project management, just to name a few. Additionally, the firm employs many paralegals and practice assistants who directly support our lawyers and clients. Together, these roles form the infrastructure that allows our lawyers to focus on providing exceptional client service.