Human Resources Project Manager

TAE Power Solutions; Lake Forest (CA); On-site; USD 95,000 - 120,000; Full time

Job summary

TAE Power Solutions is seeking an HR Project Manager who will scale our HR operations across our multi-country footprint. You will own systems, processes, and projects—from the Applicant Tracking System to immigration tracking—helping standardize workflows in an ISO 9001 environment.

You’ll partner with the Director of People Operations and the HR Generalist to build infrastructure, document procedures, and deliver measurable improvements in recruiting, onboarding, reporting, and people

Qualifications

• 5+ years in HR operations or HR projects.
• Experience administering and optimizing an ATS or HRIS.
• Strong project management fundamentals with timelines.
• Excellent documentation skills; writes processes others follow.
• Proficient in Excel/Sheets for HR reporting.
• ISO 9001 or regulated/QMS environment experience a plus.
• Immigration process coordination experience a plus.
• Experience in multi-country or scaling company environment a plus.

Responsibilities

• Own HR systems & tools including ATS administration, data hygiene, and integrations.
• Improve and document HR processes; align with ISO 9001 standards.
• Coordinate immigration case tracking with external counsel and leadership.
• Manage HR programs/projects: timelines, tracking, and stakeholder updates.
• Support policy rollouts, onboarding/offboarding workflows, and handbooks.
• Build recurring HR reports and people analytics for leadership.
• Maintain ISO 9001 audit support for HR documentation.

Skills

Project management

Documentation

Data analysis

Stakeholder management

ISO 9001 familiarity

Tools

ATS

HRIS

Data privacy reviews

Job description

TAE Power Solutions (TPS) is the electrification spin-off from TAE Technologies, a leader in nuclear fusion technology. The company is leveraging unique power management technology originally developed for nuclear fusion and applying it in adjacent industries including Battery Energy Storage Systems (BESS) and DC Fast Charging for electric vehicles.

About the Role

TPS is scaling fast globally, and our People Operations function needs a builder. The HR Project Manager drives the systems, processes, and projects that make HR run, from our applicant tracking system to immigration process tracking to people reporting. Some of our processes are established and need to be enhanced and standardized; many others need to be built. As an ISO 9001 certified company, documented and controlled processes aren't optional here, they're part of how we operate.

While our HR Generalist supports employees day-to-day, this role builds the infrastructure behind that work. You'll manage your projects with a high degree of autonomy, working under the direction of the Director of People Operations on priorities and approach.

HR Systems & Tools

• Serve as system administrator for our Applicant Tracking System (ATS): workflows, integrations, user training, and data hygiene
• Manage and optimize HR technology and vendors, including, but not limited to, our ATS, compensation survey subscriptions and annual survey data submissions, coordinating contracts, renewals, and data privacy/legal reviews in partnership with the Director of People Operations
• Maintain data integrity across HR systems and build the connective tissue between them

Process Documentation & Improvement

• Enhance and document existing HR processes, and build new ones where gaps exist in partnership with the Director of People Operations, HR Generalist, and Talent team on recruiting and offer approvals, onboarding/offboarding workflows, immigration checkpoints, compensation cycle logistics
• Ensure HR process documentation aligns with ISO 9001 quality management standards, including document control and audit readiness
• Partner with the HR Generalist to standardize and improve the processes they run day-to-day (onboarding, LOAs, and other employee lifecycle administration)
• Build and maintain an HR knowledge base so managers and employees can self-serve
• Identify process gaps and drive improvements across a three-country footprint

Immigration Program Operations

• Own immigration case tracking, timelines, and document coordination in partnership with outside immigration counsel and the Director of People Operations
• Preserve the internal immigration files and ensure all immigration-related documents are appropriately stored
• Maintain the recruiter checkpoint process for candidates requiring visa support
• Keep internal immigration process guidelines current as regulations and case types evolve

HR Programs & Projects

• Projectmanagethe performance review process: cycle timelines, review templates and system setup, manager reminders, completion tracking, and outcome reporting
• Own the tracking of HR strategic initiatives: building out and maintaining the tracking system, following up with key initiative owners, and facilitating effective progress sync-ups with the broader HR team
• Partner with the HR Generalist on the manager training program, providing project management support: scheduling, logistics, completion tracking, and program measurement
• Support policy rollouts and handbook updates
• Coordinate cross-functional HR initiatives (engagement surveys, open enrollment logistics, org announcements)

Reporting & Analytics

• Build recurring HR reporting: headcount, turnover, immigration case status, training completion
• Prepare monthly reports, presentations, and people analytics to inform leadership decision-making
• Maintain the compliance calendar (requiredtrainings, postings, filings) including ISO 9001 audit support for HR-owned documentation

Qualifications, Functional Experience & Skills

• 5+ years in HR operations, HR project management, or a similar systems/process-heavy HR role
• Demonstrated experience administering and optimizing an ATS or HRIS
• Strong project management fundamentals: you build timelines, drive stakeholders to deadlines, and close loops without being chased
• Exceptional documentation skills — you write processes people actually follow
• Comfort with data: you can build a clean report in Excel/Sheets and spot when numbers don't add up
• Judgment about what to run with and what to stretch — you keep your leader informed without needing hand-holding
• Experience in an ISO 9001 or similarly regulated/QMS environment is a plus
• Experience working with outside counsel or vendors on compliance-sensitive processes is a plus
• Immigration program coordination experience (H-1B, TN, green card processes) is a strong plus
• Experience in a multi-country or scaling company environment is a plus

The compensation range for this role is between $95k-120k + Benefits. At TAE Power Solutions, we consider a wide range of factors when making compensation decisions including but not limited to skill sets; experience and job-related knowledge, training; licenses and certifications, and other business and organizational needs. The total compensation package for this position may also include other elements depending on the position offered (non-Sr., Sr., Lead or Manager).

About Us:

Imagination, skill, and will

At TAE Power Solutions, we design power systems that use less but do more. Systems that charge faster, run stronger, go farther, and last longer. We inspire better ways to move, work, play, and live. The future is electric, because it’s powered by TAE.

Confident, collaborative, and creative

We are unwavering in our expertise and knowledge, separating fact from fiction and proof from hypothesis.

You will be a successful member of TAE Power Solutions if you have these traits:

• You are confident in your skills, based on your credentials, technical accomplishments, and positive impact on your teams/organizations.
• You are collaborative and work well within and with teams to approach challenges with respect, transparency, optimism, and confidence to succeed together.
• You are creative, with determination to learn continuously, break new ground, and push the cutting edge.

TAE Power Solutions is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race,color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

We ensure all individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.