Human Resources & Payroll Specialist

McLain Site Solutions; Jacksonville (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

Paid Time Off after 90 days

Six paid holidays

Employer-paid Term Life Insurance

Employer-paid Virtual MD benefit

Career advancement opportunities

Safety-first culture

Job summary

McLain Site Solutions, a Florida-based heavy civil contractor, is seeking a highly organized HR & Payroll Specialist to support our growing team. This role handles payroll, recruiting, onboarding, employee records, benefits administration, and compliance, ensuring accuracy and confidentiality.

You will manage full-cycle recruitment, post ads, screen resumes, coordinate interviews, conduct onboarding, and maintain HR files while complying with federal and Florida laws.

Qualifications

• 3–5 years of HR and payroll experience.
• Experience processing payroll for multiple employees.
• Strong knowledge of federal and Florida employment laws and payroll regulations.
• Experience with recruiting, onboarding, benefits administration, employee relations, and personnel file management.
• Proficiency in ADP, QuickBooks, Contractor Foreman, and Microsoft Office.
• Strong attention to detail and high level of accuracy.

Responsibilities

• Manage full-cycle recruitment for field and office positions.
• Create and post job advertisements on recruiting platforms.
• Screen resumes, schedule interviews, and coordinate the hiring process.
• Conduct new hire orientation and onboarding.
• Coordinate pre-employment requirements, including background checks, drug screenings, employment verification, and new hire paperwork.
• Maintain employee personnel files and HR records.
• Administer employee benefits, enrollments, and qualifying life event changes.
• Coordinate PTO, FMLA, military leave, jury duty, and other leave requests.
• Assist managers with employee relations, coaching, disciplinary actions, and performance management.
• Maintain confidentiality of employee information.
• Ensure compliance with federal, state, and local employment laws.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Multitasking

Education

Associate's or Bachelor's degree in HR / Business / Accounting

SHRM-CP / SHRM-SCP / PHR / CPP preferred

Tools

ADP

QuickBooks

Contractor Foreman

Microsoft Office

Job description

About McLain Site Solutions

McLain Site Solutions is a Florida state-certified heavy civil construction company founded in 2021. We specialize in site development, underground utilities, earthwork, grading, demolition, and heavy civil construction throughout Northeast Florida.

Our mission is to exceed customer expectations by providing the highest quality services while maintaining a superior safety culture for our employees. We are committed to integrity, teamwork, accountability, and delivering exceptional results on every project.

Position Summary

McLain Site Solutions is seeking a highly organized and detail-oriented Human Resources & Payroll Specialist to support our growing team. This position is responsible for managing payroll, recruiting, onboarding, employee records, benefits administration, compliance, and day-to-day human resources functions. The ideal candidate has experience in payroll processing, HR administration, and construction industry practices while maintaining a high level of professionalism and confidentiality.

Essential Responsibilities

• Manage the full-cycle recruitment process for field and office positions.
• Create and post job advertisements on recruiting platforms.
• Screen resumes, schedule interviews, and coordinate the hiring process.
• Conduct new hire orientation and onboarding.
• Coordinate pre-employment requirements, including background checks, drug screenings, employment verification, and new hire paperwork.
• Maintain employee personnel files and HR records.
• Administer employee benefits, enrollments, and qualifying life event changes.
• Coordinate PTO, FMLA, military leave, jury duty, and other leave requests.
• Assist managers with employee relations, coaching, disciplinary actions, and performance management.
• Maintain confidentiality of employee information.
• Ensure compliance with federal, state, and local employment laws.

Payroll Administration

• Process weekly payroll accurately and on time.
• Review employee timecards and ensure payroll accuracy.
• Process new hires, terminations, promotions, wage changes, garnishments, and direct deposit updates.
• Maintain payroll records and employee earnings history.
• Coordinate payroll deductions for benefits and other authorized deductions.
• Reconcile payroll reports and assist with month-end reporting.Ensure payroll complies with all federal, state, and local regulations.
• Respond to employee payroll questions and resolve discrepancies.

Compliance & Administration

• Maintain employee files, I-9 documentation, and employment records.
• Assist with workers' compensation claims and return-to-work documentation.
• Coordinate OSHA training records and employee certifications.
• Maintain the employee handbook and HR policies.
• Support audits by providing payroll and HR documentation.
• Prepare HR and payroll reports for management.
• Assist with company meetings, employee recognition programs, and special projects.
• Perform additional duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field (or equivalent experience).
• Minimum 3–5 years of Human Resources and Payroll experience.
• Experience processing payroll for multiple employees.
• Strong knowledge of federal and Florida employment laws and payroll regulations.
• Experience with recruiting, onboarding, benefits administration, employee relations, and personnel file management.
• Proficiency in ADP, QuickBooks, Contractor Foreman, and Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and high level of accuracy.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage confidential information with professionalism and discretion.
• Ability to prioritize multiple tasks and meet deadlines.

Preferred

• Experience in heavy civil construction or the construction industry.
• Knowledge of certified payroll, prevailing wage reporting, and workers' compensation.
• SHRM-CP, SHRM-SCP, PHR, or payroll certification (FPC or CPP).
• Experience with OSHA compliance and employee safety documentation.
• Bilingual (English/Spanish).

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Frequently use hands for keyboarding and operating office equipment.
• Occasionally lift and carry up to 25 pounds.
• Ability to occasionally visit construction sites while wearing required PPE.

Work Environment

This position is primarily office-based with occasional visits to active construction sites. Employees may occasionally be exposed to outdoor weather conditions, construction equipment, dust, noise, and active job site operations. Required PPE must be worn while visiting project sites.

Schedule

Monday–Friday Typical hours: 7:00 AM – 5:00 PM One-hour unpaid lunch

Benefits

• Competitive pay based on experience
• Health, Dental & Vision Insurance
• Employer-paid Term Life Insurance
• Employer-paid Virtual MD benefit
• Optional supplemental insurance (Accident, Short-Term Disability, Hospital, Cancer, Critical Illness & Whole Life)
• Paid Time Off (PTO) after 90 days, with increases based on years of service
• Six paid holidays
• Workers' Compensation coverage
• Military leave, jury duty leave, and FMLA for eligible employees
• Annual performance reviews
• Career advancement opportunities
• Stable, year-round employment
• Safety-first culture

Why Join McLain Site Solutions?

McLain Site Solutions is a Florida state-certified heavy civil contractor based in Jacksonville, specializing in site development, underground utilities, earthwork, grading, demolition, and heavy civil construction. At McLain Site Solutions, we know our employees are our greatest asset. As our Human Resources & Payroll Specialist, you'll play a key role in supporting our workforce, ensuring employees are paid accurately, fostering a positive workplace culture, and helping our growing company continue to succeed. If you're looking for a rewarding career with a growing heavy civil contractor, we'd love to hear from you.

McLain Site Solutions is an Equal Opportunity Employer.

McLain Site Solutions is an Equal Opportunity Employer.