Human Resources & Payroll Specialist

Evolving Solution Services; Bluefield (VA); On-site; USD 40,000 - 45,000; Full time

Job summary

Bluefield University seeks a Human Resources Specialist to serve as the primary personnel contact for staff and collaborate with the Academic Affairs office to support faculty needs.

The role covers payroll administration, recruitment, onboarding, employee relations, and policy compliance, with emphasis on confidentiality and compliance.

Qualifications

• Knowledge of human resources practices and payroll administration.
• Experience with HRIS/ERP systems and payroll software.
• Proficient with Microsoft Office; familiarity with ADP or similar system.

Responsibilities

• Administers and coordinates payroll, recruitment, onboarding and policy compliance.
• Provides HR support to staff employees and academic affairs office.
• Ensures compliance with employment laws and internal controls.

Skills

HR knowledge

Payroll administration

HRIS/ERP systems

Microsoft Office

Tools

ADP or similar HR/payroll software

Job description

Salary Range: $40,000.00 To $45,000.00 Annually

SUMMARY

The Human Resources Specialist is the primary personnel contact for staff employees and works with the Academic Affairs office in serving the personnel needs of faculty. This position is responsible for administering and coordinating a broad range of human resources functions, including payroll administration, recruitment, and onboarding, employee relations, and policy compliance.

ESSENTIAL DUTIES, RESPONSIBILITIES, AND FUNCTIONS

The essential duties, responsibilities, and functions of the Human Resources Specialist include, but are not limited to, the following:

Human Resources Administration

• Advises the Director of Human Resources onUniversity-wide personnelmatters.
• Develops, implements, and maintains HR policies, procedures, position descriptions, and personnel records.
• Serves as a resource to employees by responding to general human resources inquiries.
• Works alongside the Director of Human Resources to ensure policies, procedures, and reporting are compliant with employment laws, regulations, and internal controls.

Payroll Administration

• Maintains confidentiality of all payroll records and employee compensation information.
• Processes and oversees biweekly and monthly payrolls, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations, as well as University policies.
• Maintains employee payroll records, salary and wage information, tax status, benefit deductions, and related documentation.
• Serves as the primary point of contact for employee payroll inquiries and resolves payroll discrepancies in a timely and confidential manner.
• Collaborates with the Director of Human Resources to optimize payroll system functionality and maintain effective payroll controls.

Recruitment, Hiring, & Onboarding

• Manages recruitment activities, including position postings, applicant tracking, and onboarding of full-time, part-time, and student employees.
• Organizes and conducts new hire orientation for new staff and faculty members.

MARGINAL DUTIES

• Serves on various University-wide committees and task forces as assigned.
• Represents the University at internal and external meetings, events, and professional organizations.
• Complies with all rules, policies, and procedures as established by Bluefield University.

SUPERVISORY RESPONSIBILITIES

May supervise interns and student employees including recruitment, training, work assignments, performance management and conflict resolution in accordance with University policies.

KNOWLEDGE, SKILLS, ABILITIES, AND EDUCATION/EXPERIENCE

• Knowledge of human resources practices, employment regulations, payroll administration, and HRIS/ERP systems.
• Experience with Microsoft Office applications required and preferred experience with HR/payroll software such as ADP or similar system.
• Ability to manage multiple priorities while maintaining confidentiality and professionalism.
• Ability to establish effective working relationships with faculty, staff, students, and external stakeholders.

QUALIFICATION STANDARDS

The qualification standards of the Human Resources Specialist include, but are not limited to, the following:

• A Christian commitment and lifestyle that acknowledges a personal relationship with Jesus Christ and a personal commitment to the Christian purpose and mission of Bluefield University.
• Professional appearance and presentation in the working environment (including business casual attire).

PERFORMANCE STANDARDS

This position is subject to at least an annual evaluation based upon the job duties, responsibilities, and functions as set forth above.

To be considered for this position, all application requirements listed above must be completed.

Bluefield University is a Christ-centered learning community developing servant leaders to transform the world. We are looking to hire employees who will embrace this mission.

Bluefield University is a private, not-for-profit institution affiliated with the Baptist General Association of Virginia. Bluefield University shall not unlawfully discriminate on the basis of race, color, national or ethnic origin, sex, disability, age, genetic information, veteran or military status, or any other basis on which the University is prohibited from discrimination under local, state, or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and other University-administered programs. This institution encourages women, minorities, veterans, and individuals with disabilities to apply.