Human Resources Operations Manager

Socket.dev; Casper (WY); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical

Dental

Vision

STD/LTD

Life Insurance

401(k)

Job summary

Prairie Field Services is seeking an Human Resources Operations Manager to modernize HR systems, automate payroll and attendance, manage Driver Qualification files, and lead recruiting and retention for drivers and staff. The role oversees marketing, benefits partnerships, and events while reporting to the COO.

The position emphasizes AI and automation to improve speed, accuracy, and auditability, with travel across Wyoming and neighboring states as needed.

Qualifications

• Bachelor’s degree in HR or related field, or equivalent experience.
• 5+ years of progressive HR experience, preferably in trucking/oilfield services or safety/compliance driven industry.
• Experience leveraging AI, HRIS, payroll, or automation platforms to modernize HR operations.
• Working knowledge of DOT/FMCSA Driver Qualification file requirements and recordkeeping/retention standards.
• Experience leading full-cycle recruiting and retention programs, ideally for drivers or field staff.
• Working knowledge of ADA, FMLA, and short/long term disability case management processes.
• Experience managing vendor relationships, particularly benefits brokers and 401(k) providers.
• Exceptional organizational skills with precise recordkeeping.
• Prior supervisory experience.
• Excellent oral and written communication at all levels.
• Proficiency with MS Office and a track record of adopting new HR tech/AI tools.
• Ability to travel to locations across Wyoming, North Dakota, Montana, and New Mexico.

Responsibilities

• Leads the identification, implementation, and ongoing use of AI and automation tools across HR functions to improve speed, accuracy, and consistency companywide
• Automates attendance tracking system and attendance policy enforcement
• Automates payroll processes with finance to ensure accurate, timely, and auditable pay
• Automates and manages Driver Qualification (DQ) files to meet FMCSA/DOT requirements
• Directs and manages the Talent Acquisition/Marketing Specialist, including workload and performance
• Leads company-wide recruiting and retention strategy for drivers and staff
• Oversees the company’s social media presence and marketing initiatives
• Manages the branded merchandise program including budgeting, purchasing, distribution, and feedback tracking
• Oversees new hire orientation in collaboration with onboarding managers
• Manages short and long-term disability cases from initiation through resolution
• Builds relationships with benefits and 401(k) providers to ensure competitive offerings
• Drives employee education and engagement in benefits and 401(k) programs
• Ensures HR records are accurate and audit-ready
• Reports on recruiting, retention, compliance, and HR systems performance to the COO and leadership
• Leads HR initiatives aligned with Prairie Field Services’ mission, vision, and values
• Manages third-party website designer/developer to keep the company site current
• Performs other essential duties as assigned

Skills

HR operations

People leadership

Recruiting

Vendor management

AI tools in HR

Education

Bachelor’s degree in HR or related field

Tools

HRIS

Payroll software

Automation platforms

DOT/FMCSA knowledge

Job description

Description

The Human Resources Operations Manager leads Prairie Field Services’ human resources infrastructure with a focus on operational precision, systems automation, and talent strategy. The role is responsible for modernizing and tightly managing the company’s core HR systems — including attendance, payroll, and Driver Qualification (DQ) files — through heavy use of AI and automation tools to improve speed, accuracy, and auditability. The position also directs the company’s Talent Acquisition/Marketing Specialist and leads companywide recruiting and retention strategy, new hire orientation, social media and marketing efforts, company-branded merchandise programs, short and long term disability case management, and benefits and 401(k) vendor relationships. The position reports directly to the Chief Operating Officer (COO).

Responsibilities

• Leads the identification, implementation, and ongoing use of AI and automation tools across HR functions to improve speed, accuracy, and consistency companywide
• Automates and continuously improves the company’s attendance tracking system and attendance policy enforcement
• Automates and continuously improves, in conjunction with the finance team, the company’s payroll process to ensure accurate, timely, and auditable employee pay
• Automates and manages the company’s Driver Qualification (DQ) files to ensure ongoing compliance with FMCSA/DOT recordkeeping requirements
• Directs and manages the Talent Acquisition/Marketing Specialist, including direction, workload, and performance management
• Leads companywide recruiting and retention strategy to attract, hire, and retain qualified drivers and staff
• Oversees the company’s social media presence, and marketing initiatives
• Oversees (through the direct report’s efforts) company events
• Manages the company’s branded merchandise program, including item creation, budgeting, purchasing, distribution, and tracking of feedback
• Oversees the new hire orientation process in partnership with the other managers responsible for onboarding
• Manages short and long term disability cases from initiation through resolution
• Builds and maintains strong working relationships with benefits and 401(k) providers to ensure competitive offerings and vendor accountability
• Drives employee education, participation, and engagement in benefits and 401(k) programs
• Ensures HR recordkeeping across all functions is accurate, tightly organized, and audit-ready at all times
• Reports on recruiting, retention, compliance, and HR systems performance to the COO & leadership team
• Leads HR initiatives in adherence to Prairie Field Services’ mission, vision, and values
• Manages the company’s third-party website designer/developer to keep the company website current, accurate, and up to date
• Performs all other essential duties as assigned

Requirements

• Bachelor’s degree in human resources, business administration, or related field, or equivalent experience preferred
• 5+ years of progressive HR experience; experience in trucking, oilfield services, or another safety- and compliance-driven industry preferred
• Demonstrated experience leveraging AI, HRIS, payroll, or automation platforms to modernize HR operations
• Working knowledge of DOT/FMCSA Driver Qualification file requirements and recordkeeping/retention standards
• Experience leading full-cycle recruiting and retention programs, ideally for drivers or field-based staff
• Working knowledge of ADA, FMLA, and short/long term disability case management processes
• Experience managing vendor relationships, particularly benefits brokers and 401(k) providers
• Exceptional organizational skills with an exacting attention to detail and recordkeeping accuracy
• Prior supervisory experience, with the ability to manage and develop a direct report
• Excellent oral and written communication skills and ability to communicate at all levels within the company
• Proficient in MS Windows and MS Office; quick to adopt and champion new HR technology and AI tools
• Ability to travel as needed to company locations across Wyoming, North Dakota, Montana, and New Mexico
• Ability to prioritize competing demands and stay focused on the highest value-add actions

This is an exempt level position reporting directly to the Chief Operating Officer, with a competitive salary and bonus structure based on experience. PFS offers medical, dental, vision, Company paid STD/LTD and Life Insurance, and a 401(k) program. Employment is contingent upon a successful background check and drug screen.