Human Resources Operations Coordinator

Kids in Need of Defense (KIND); Washington (District of Columbia); Remote; USD 46,000 - 59,000; Full time

Job summary

Kids in Need of Defense (KIND) is seeking a motivated Human Resources Operations Coordinator to enhance HR processes at their headquarters. This role requires excellent organizational and communication skills to perform administrative tasks related to talent management, onboarding, and benefits. Join a leading nonprofit organization focused on safeguarding the rights of vulnerable children, while working remotely from any location in the U.S.

Benefits

Medical, dental, and vision insurance

Pre-tax flexible spending account (FSA)

Employer-paid life and disability insurance

Wellness training and initiatives

Qualifications

• Minimum 1 year of HR or administrative experience.
• Strong technological skills and proficiency in HRIS systems.
• Ability to handle sensitive information with discretion.

Responsibilities

• Coordinate HR administration and manage operations for onboarding/offboarding.
• Assist in executing HR initiatives related to wellness and talent management.
• Maintain accuracy and integrity of employee data in HRIS.

Skills

Communication

Organizational Skills

Technological Skills

Interpersonal Skills

Education

Associate’s degree in human resources or related field

Tools

Microsoft Office Suite

ADP

Applicant Tracking System (Lever)

Job description

5 days ago Be among the first 25 applicants

Kids in Need of Defense (KIND) provided pay range

This range is provided by Kids in Need of Defense (KIND). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$46,968.00/yr - $58,710.00/yr

About KIND
Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied and separated children who are forcibly displaced from their countries of origin. Launched in 2008, KIND champions a world in which every child’s rights and well-being are protected throughout their journey to safety.

Building on its extensive programming and successful model in the United States, KIND is expanding in the Americas and Europe to bring its experience to bear in working with unaccompanied and separated children. Our work focuses on addressing the legal and mental health needs of this population; building strong partnerships and engaging in training and capacity strengthening with governments, NGOs, and the private sector; and advocating for systemic and pragmatic reforms to advance the rights of unaccompanied and separated children.

Position Summary
KIND seeks a Human Resources (HR) Operations Coordinator to support the Human Resources function at KIND through a performance of a variety of logistical and administrative HR work in the areas of onboarding, off-boarding, talent management, HRIS systems, total compensation and Wellness initiatives.

The successful candidate is a highly motivated team player, critical thinker, with excellent writing and communications skills, willing learner, multi-tasker able to time manage effectively with our team.

This a headquarters position based remotely from any location in the U.S.

Essential Functions

• Human Resources Administration
• Manages and monitors the HR inbox daily, by responding to employment related inquiries and forwarding requests, as necessary
• Coordinates HR events such as listening sessions, meetings, committee calls and presentations; documents and records effective meeting notes, as needed
• Assists in execution of organization wide HR initiatives and programs in the areas of Wellness, Talent Management, compensation and benefits
• Completes employee file audits, organizes, maintains and updates employee files; ensures files are maintained according to applicable legal and organizational standards (current, terminated, I9, etc.), as necessary
• Completes employment verifications requests
• Serves as the primary coordinator for new hire onboarding, including scheduling orientations, preparing materials, system setup, and ensuring a seamless experience for new employees
• Oversees offboarding processes by coordinating exit procedures, collecting necessary documentation, and ensuring timely system updates
• Leads internship program for HR Operations Team
• Generates ad hoc reports and HR metrics from HRIS, surveys, exit interviews, and other sources
• Organizes, maintains and updates employee files; ensures files are maintained according to applicable legal and organizational standards
• Enters and updates employee data in the HRIS (ADP), ensuring accuracy and integrity of organizational records
• Provides technical support, troubleshooting and guidance to HRIS users and staff
• Collects and compiles HR metrics and data from various sources including the HRIS system, employee surveys, exit interviews, employment records, etc
• Creates and manages maintenance of organizational chart through HRIS systems
• Provides administrative support to HR team, as needed
• Assists in management of Applicant Tracking System; provides access to hiring managers and creates system accounts, as necessary
• Performs additional duties and projects as assigned
  
  
  
  

Qualifications And Requirements

• Associate’s degree in human resources or a related field, or a combination of education and relevant experience
• Minimum of 1 year of human resources or administrative experience, ideally in a nonprofit setting
• Excellent written and oral communication skills in English.
• Excellent organizational and communication skills; strong cross cultural and interpersonal skills; ability to build rapport with staff at all levels
• Excellent discretion and ability to handle sensitive information with tact and diplomacy
• Strong technological skills, including proficiency in Microsoft Office and HR information systems
• Working knowledge of Microsoft Office Suite (such as Teams, Excel, etc.) and applicant tracking and HR information systems, preferably Lever, ADP and/or similar systems
• Minimum of 1 year of experience using ADP
• Ability to work within an office environment and have regular interaction via telephone, videoconference, IM, and email with KIND's team
• Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities
• Excellent organizational skills with the ability to work on multiple projects in a deadline-oriented environment; ability to prioritize tasks and delegate as appropriate
• Ability to work effectively with people of diverse backgrounds, lived experiences, and communication styles
• Demonstrate discipline and adaptability to effectively deliver on our core mission of ensuring access to justice and safeguarding children’s well-being and rights
• Ability to multitask and work with a sense of urgency in a dynamic, fast-paced environment
• Committed to practicing and supporting wellbeing and a work-home life balance.
• Experience working and communicating in a remote environment, preferred but not required.
  
  
  
  

Our Benefits

• Medical, dental, and vision insurance with KIND paying 100% of the employee only portion of the premium for one of the three medical plan options, dental, and vision
• Pre-tax flexible spending account (FSA) for both medical and dependent care
• Pre-tax transit and parking spending account
• Employer-paid life insurance and accidental death and dismemberment insurance
• Employer-paid short and long-term disability insurance
  
  
  
  

For a complete list of benefits, please click here.

Our Focus on Wellness

KIND recognizes that our ability to help our clients starts with helping our team members. KIND has prioritized wellness for employees through Mindfulness and Wellness Trainings, Wellness Platforms, Employee Assistance and Resilience Programs, Time Away and Office Wellness Activities.

For more information regarding our Wellness initiatives please visit this link.

Application Instructions

To be considered for this role, please submit an employment application at supportkind.org/join-the-team, along with your resume and cover letter.

Disclaimer: KIND is committed to an ethical recruitment and hiring process and maintains a firm “no fees” recruitment policy. We will never charge a fee or ask for money as part of the application process. KIND also conducts all interviews via telephone or video conference, and at no time will KIND engage in a text or mobile app-based application or interview process. For more information, please visit the following website: https://supportkind.org/join-the-team/kind-employment-practices/.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Consulting

• Industries

  Financial Services and Hospitals and Health Care

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