Human Resources Operations Coordinator

Engineering Group; Northern (KY); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Salas O’Brien is an HR-focused engineering and professional services firm seeking an HR Operations Coordinator. The role centers on delivering a seamless onboarding experience and supporting North America team members throughout the employment lifecycle, coordinating with HR, Payroll, Talent Acquisition, and business stakeholders.

The position emphasizes data integrity, process improvements, and a strong service orientation, with growth opportunities into specialist or leadership roles.

Qualifications

• Minimum of 3 years’ experience as an HR Coordinator, Specialist, Generalist, or a similar role.
• Bachelor's degree in business administration or related field.
• Experience owning a full onboarding process strongly preferred.

Responsibilities

• Coordinate and support key HR Operations processes throughout the team member lifecycle, including onboarding, job changes, transfers, and offboarding activities.
• Serve as a trusted resource for team members, managers, and HR partners by answering questions, providing guidance, and helping navigate HR programs, processes, and systems.
• Proactively anticipate needs, identify potential challenges, and drive actions that support a seamless HR experience.
• Ensure accurate and timely maintenance of team member information within HR systems while identifying and resolving inconsistencies or process-related issues.
• Assist with annual initiatives, including open enrollment and performance management.
• Identify opportunities to streamline workflows, improve service delivery, and enhance the team member and stakeholder experience.
• Develop and maintain job aids, knowledge articles, and process documentation to promote consistency and education.
• Partner with HR, Payroll, Benefits, Talent Acquisition, IT, and other stakeholders to support the successful delivery of HR programs and initiatives.
• Participate in HR projects and organizational initiatives, including acquisitions, integrations, system enhancements, and process improvements.

Skills

Microsoft Office

HR systems

Interpersonal skills

Communication skills

Organizational skills

Ownership

Problem solving

Education

Bachelor's degree in business administration

Tools

Microsoft Office Suite

HR systems

Job description

Salas O'Brien is searching for an HR Operations Coordinator. This role will provide internal growth opportunities; you will gain deep and broad experience, with the potential to move to a specialist or leadership role in the future. This is a great building block for a career with Salas O'Brien!

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

Job Summary

The HR Operations Coordinator is a key member of the HR Operations team, responsible for delivering a seamless onboarding experience and supporting North America team members throughout the employment lifecycle. This role partners closely with HR, Talent Acquisition, Payroll, and business stakeholders to coordinate HR processes, ensure data integrity, and drive enhancements that improve efficiency and service delivery as part of our ongoing evolution of HR service delivery.

Responsibilities

• Coordinate and support key HR Operations processes throughout the team member lifecycle, including onboarding, job changes, transfers, and offboarding activities
• Serve as a trusted resource for team members, managers, and HR partners by answering questions, providing guidance, and helping navigate HR programs, processes, and systems
• Proactively anticipate needs, identify potential challenges, and drive actions that support a seamless HR experience
• Ensure accurate and timely maintenance of team member information within HR systems while identifying and resolving inconsistencies or process-related issues
• Assist with annual initiatives, including open enrollment and performance management
• Identify opportunities to streamline workflows, improve service delivery, and enhance the team member and stakeholder experience
• Develop and maintain job aids, knowledge articles, and process documentation to promote consistency and education
• Partner with HR, Payroll, Benefits, Talent Acquisition, IT, and other stakeholders to support the successful delivery of HR programs and initiatives
• Participate in HR projects and organizational initiatives, including acquisitions, integrations, system enhancements, and process improvements

Qualifications and Experience

• Experience:
  Minimum of 3 years’ experience as an HR Coordinator, Specialist, Generalist, or a similar role
• Bachelor's degree in business administration or related field.
• Experience owning a full onboarding process strongly preferred

Skills

• Proficient in Microsoft Office Suite and comfortable navigating HR systems and technology platforms
• Strong interpersonal skills with the ability to build trusted relationships and collaborate effectively in a virtual environment
• A strong sense of ownership and a service-oriented approach to problem solving
• Excellent verbal and written communication skills, including the ability to explain complex processes in a clear and relatable way
• Strong organizational skills with the ability to manage multiple priorities while maintaining attention to detail and delivering a high-quality experience
• Adaptable and comfortable navigating change, ambiguity, and evolving priorities in a fast-paced environment
• Ability to contribute to process improvements and support initiatives that enhance operational efficiency and team member experience

Location

Remote

Travel

None

Salary

The expected base salary range for this role is $55,000 - $65,000 USD per year. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

Benefits

This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources

For more information, visit our full benefits overview here.

About Us

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

Third-Party Agency Notice

Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.

Education

Required: Bachelor’s or better.

Experience

Required: 3 years: Minimum of 3 years’ experience as an HR Coordinator, Specialist, Generalist, or a similar role.

Schedule

Ideal candidate will be based in Pacific Standard time (PST) zone or willing to work business hours consistent with PST.

Licenses & Certifications

Preferred

Senior Professional in HR