Human Resources Manager

Prominence Advisors, Inc; United States; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health care plan

Retirement plan (401k)

Life insurance

Paid time off

Work from home

Training & development fund

Job summary

Prominence Advisors, Inc. is seeking a Human Resources Manager to own onboarding, benefits administration, and HR compliance across the organization.

The role requires a highly organized, proactive professional who can balance employee support with process ownership. You will partner with hiring managers and the HR Director to ensure accurate onboarding, timely benefits processing, and compliant HR operations while maintaining thorough documentation and strong internal partnerships.

Qualifications

• 5+ years of experience in Human Resources, People Operations, benefits administration, employee support, or related role.
• Experience coordinating administrative processes requiring detail and follow-through.
• Comfortable with HR systems, spreadsheets, reporting tools, and shared documentation.

Responsibilities

• Own end-to-end onboarding processes for new hires across divisions.
• Administer employee benefit programs and respond to benefits questions.
• Maintain HR compliance calendars and documentation; ensure deadlines.
• Provide general People Team support and maintain accurate employee records.
• Coordinate with HR Director on onboarding initiatives and regulatory changes.

Skills

HR management

Onboarding

Organizational skills

Attention to detail

Communication

Problem solving

Proactive mindset

Service orientation

Team collaboration

Tools

HR systems

Spreadsheets

Reporting tools

Job description

Prominence Advisors is actively seeking a Human Resources Manager to join our team.

Who We Are

Prominence is a healthcare and life sciences technology and consulting firm dedicated to helping leading organizations do more with their data. With deep expertise across the full ecosystem — spanning providers, payers, and life sciences — we turn complex data into actionable insight.

We deliver a full spectrum of services, including advisory, analytics, optimization, and IT staffing. Our work helps organizations operate more efficiently, improve patient outcomes, and deliver measurable financial impact through smarter use of data. Recognized as a 2x Best in KLAS organization, we partner with more than 120 health systems and 40 life sciences organizations, including 7 of the top 10 U.S. News & World Report-ranked institutions.

Through our life sciences brands, Tegra Analytics and WLH Consulting & Learning Solutions, we extend these capabilities to pharmaceutical and biotech organizations — combining data, consulting, and learning to advance commercial excellence.

By connecting strategy, data, and execution, we help organizations translate data into clarity, strategy into action, and vision into measurable results. At our core, we are a people-first, values-driven organization that believes strong teams and trusted partnerships are what ultimately make healthcare and life sciences smarter.

Job Summary

The Human Resources Manager is responsible for owning and driving key People functions that support a positive employee experience and a compliant, well-managed organization. This role has primary responsibility for benefits management, HR compliance, employee onboarding, and ongoing People support, ensuring these processes are accurate, timely, well-documented, and consistently executed.

The Human Resources Manager serves as a trusted resource for employees while managing recurring People processes and deliverables across the organization. This individual will work independently to drive work forward, coordinate with internal team members, monitor requirements and deadlines, and continuously improve the resources and processes that support our team. Our ideal candidate is highly organized, proactive, detail-oriented, and comfortable balancing employee support with process ownership.

Essential Functions and Responsibilities

New Hire Onboarding

• Own and drive the end-to-end onboarding process for all new team members, ensuring a consistent, welcoming, and high-quality employee experience across employment types and business divisions.
• Manage onboarding timelines, deliverables, documentation, communications, and stakeholder responsibilities, ensuring required activities are completed accurately and on time.
• Serve as the primary People point of contact for new hires, facilitating key onboarding communications, answering questions, and ensuring a smooth onboarding experience into Prominence.
• Develop and maintain onboarding materials, checklists, communications, and resources, continuously improving the process based on feedback and organizational needs.
• Partner with hiring managers and internal stakeholders to coordinate onboarding responsibilities, proactively resolve outstanding tasks, and address process gaps.
• Partner with the HR Director on broader onboarding initiatives and strategic changes related to organizational growth or evolving business needs.

Benefits Management

• Own the administration of employee benefit programs, including enrollments, changes, terminations, qualifying life events, and ongoing employee support, ensuring accurate and timely processing.
• Serve as the primary internal resource for employee benefits questions, providing guidance and partnering with benefits providers to resolve more complex questions or issues.
• Manage recurring benefits processes and deliverables, including reporting, reconciliations, audits, required documentation, and employee communications.
• Manage relationships and ongoing communication with benefits providers, brokers, and other partners to resolve issues and ensure a positive employee experience.
• Maintain benefits documentation and ensure applicable compliance requirements, notices, and records are completed and maintained.
• Support annual benefits renewal and open enrollment processes, coordinating required activities, employee communications, and deliverables.
• Continuously evaluate and improve benefits processes, resources, and communications to increase accuracy, efficiency, and employee understanding.

HR Compliance

• Manage recurring HR compliance activities to help ensure Prominence meets applicable federal, state, and local employment requirements.
• Maintain required HR documentation, employee records, and compliance calendars, ensuring timely completion of recurring requirements and deadlines.
• Manage state registrations and employment-related administrative requirements, including workers’ compensation and other required employer registrations.
• Monitor changes to employment regulations, attend relevant training, and translate new requirements into actionable next steps in partnership with the HR Director.
• Coordinate with external vendors, advisors, and government entities as needed to complete registrations, filings, documentation, and other compliance requirements.
• Proactively identify compliance gaps or potential risks, partnering with the HR Director on complex matters and ensuring established policies and practices are consistently followed.

People Team General Support

• Serve as a primary People resource for employees, providing guidance on established policies, processes, forms, and available resources while escalating complex or sensitive matters to the HR Director.
• Own recurring People reporting and data collection, ensuring accurate and timely preparation of information for leadership and board reporting.
• Maintain accurate employee records, People resources, forms, templates, presentations, and internal documentation to ensure information remains organized, accessible, and current.
• Manage recurring People Team processes and deliverables, ensuring appropriate follow-through across employees, leaders, and external partners.
• Support People Team projects and initiatives through coordination, data collection, documentation, communications, and execution.
• Proactively identify and implement opportunities to improve People processes and resources, increasing consistency, efficiency, and the overall employee experience.

Education, Training and Experience

• 5+ years of experience in Human Resources, People Operations, benefits administration, employee support, office administration, or a related role preferred.
• Experience coordinating administrative processes that require strong attention to detail and consistent follow-through.
• Familiarity with employee onboarding, benefits administration, HR documentation, or employment compliance preferred.
• Comfortable working with HR systems, spreadsheets, reporting tools, and shared documentation.
• Ability to appropriately handle confidential and sensitive employee information.
• Strong written and verbal communication skills with an approachable and service-oriented communication style.
• Demonstrated ability to manage multiple priorities, recurring deadlines, and detailed processes in a fast-paced environment.
• Ability to recognize when an issue requires escalation and engage the appropriate People Team leader.

Skills, Knowledge, and Abilities

Professional: Demonstrates a high degree of professionalism by treating others with respect, keeping commitments, building trust within the team, working with integrity, maintaining confidentiality, and upholding organizational values (“Do Great Work and Move Mountains”).

Organized: Maintains accurate records, documentation, checklists, and processes while effectively managing multiple priorities and deadlines.

Detail-Oriented: Consistently produces accurate work and proactively identifies missing information, incomplete tasks, or potential issues requiring follow-up.

Self-Motivated: Adept at managing personal schedules, meeting deadlines, following through on commitments, and monitoring work quality independently.

Highly Adaptable: Adjusts effectively to evolving People Team priorities, processes, regulatory requirements, and organizational needs.

Communication: Communicates clearly, professionally, and empathetically with employees, leaders, and external partners and understands when questions or concerns should be escalated.

Proactive: Anticipates upcoming needs, deadlines, and potential issues and takes appropriate action to keep People processes moving forward.

Service-Oriented: Approaches employee questions and requests with responsiveness, care, and a commitment to providing a positive employee experience.

Team-Oriented: Collaborates effectively across teams and contributes wherever needed to support the People Team and broader organization.

Physical and Medical Standards, Working Conditions and Environment

Must be able to sit or stand at a computer and work remotely and independently from a personal home office.

Willingness to travel for onsite meetings and company events as needed.

Hours Worked

This is a Full Time, 40 hour per week position.

Benefits

Prominence is dedicated to hiring the best and brightest minds in healthcare and maintaining a culture that rewards our employees for following their passion. We are excited to offer the following benefits for this position:

• Competitive Salaried and Hybrid Compensation Plans
• Health Care Plan (Medical, HSAs, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Dependent & Health Savings Accounts
• Short Term & Long Term Disability
• Paid Time Off (Vacation/Sick & Public Holidays)
• Training & Development Fund
• Work From Home
• Charitable Giving to Causes You Believe In

Employment Eligibility

Must be legally authorized to work in the United States without sponsorship.

Commitment to Equal Opportunity

The world’s most talented professionals come from every background. All applicants will be considered for employment without attention to age, race, color, religion, gender identity and/or expression, sexual orientation, national origin, marital status, veteran or disability status, or any other characteristic protected by law. In addition, Prominence will provide reasonable accommodations for qualified individuals with disabilities.

If you are smart and good at what you do, come as you are.

Partnership Eligibility

Our partnerships are extremely important to us. This online application is not intended for anyone who is currently under a non-compete agreement or has an arrangement that precludes employment at Prominence. We appreciate your help in respecting our partners.