Human Resources Specialist

OrphLux; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

OrphLux in Silicon Valley is seeking a hands-on HR & Operations Coordinator to own end-to-end recruiting operations and serve as the operational backbone for our growing US team.

As our first US-based hire, you’ll lead space scouting, office setup, vendor management, onboarding via our Employer of Record, and partnerships with HQ to shape hiring workflows in a fast-paced startup.

Qualifications

• 2+ years of HR coordination or recruiting experience in the US
• Solid understanding of US employment practices (I-9, at-will, background checks, standard offer letters)
• Excellent written and verbal communication; interacts with vendors, candidates, and cross-functional partners
• Able to work independently in a remote-first environment with regular check-ins with leadership
• Native or bilingual proficiency in Mandarin Chinese to enable cross-border collaboration

Responsibilities

• Own full-cycle recruiting: craft and post job descriptions, source candidates, screen resumes, coordinate interviews, and communicate with candidates
• Lead the process of researching, evaluating, and selecting our US office space, including site visits and lease discussions
• Manage US operations: virtual office setup, registered address, vendor management, contract administration, and day-to-day support
• Partner with HQ to manage hiring workflows, offer approvals, and onboarding for new hires via our Employer of Record platform
• Maintain our ATS and recruiting tracker and generate weekly pipeline and funnel reports
• Support evolving operational priorities in a fast-moving startup environment

Skills

Recruiting operations

HR coordination

Communication skills

Mandarin proficiency

Job description

We’re looking for a hands-on HR & Operations Coordinator to be our first US-based hire in Silicon Valley. In this foundational role, you’ll own end-to-end recruiting operations and serve as the operational backbone for our growing US team.

One of your first and most important responsibilities will be leading the search and selection of our US office space——helping us choose a location that reflects our culture and supports our long-term growth. You’ll partner closely with our global HQ to build our US presence from the ground up, shaping everything from how we hire to how we run our day-to-day operations. If you thrive in fast-paced, ambiguous environments and want real ownership from day one, this role is for you.

Responsibilities

• Own full-cycle recruiting: craft and post job descriptions, source candidates (LinkedIn, job boards, referrals), screen resumes, coordinate interviews, and manage timely, professional candidate communications
• Lead the process of researching, evaluating, and selecting our US office space, including site visits, lease discussions, and move-in coordination
• Manage US operations including virtual office setup, registered address, vendor management, contract administration, and day-to-day operational support
• Partner with HQ to manage hiring workflows, offer approval processes, and onboarding for new hires via our Employer of Record (EOR) platform
• Maintain our ATS / recruiting tracker and generate weekly pipeline and funnel reports to inform hiring decisions
• Support evolving operational priorities in a fast-moving startup environment

Requirements

• 2+ years of HR coordination or recruiting experience in the Bay Area / US market, with direct ownership of core HR/recruiting workflows
• Solid understanding of US employment practices, including at-will employment, I-9 verification, background checks, and standard offer letter conventions
• Highly organized, self-directed, and comfortable operating in ambiguity with a strong bias for action
• Excellent written and verbal communication skills; you’ll interact daily with US vendors, candidates, and cross-functional partners
• Ability to work independently in a remote-first environment, with regular check-ins with global leadership
• Requires native or bilingual proficiency in Mandarin Chinese to facilitate highly effective cross-border collaboration with global HQ.

Nice to Have

• Experience onboarding employees through an Employer of Record (EOR) platform such as Deel, Remote, Rippling, or similar
• Experience building operational infrastructure from the ground up for an early-stage team (0→1)

Location & Work Authorization

• This is an onsite Bay Area role. You will help select our US office location and work remotely from within the Bay Area until the office is established.
• Please note this role requires existing US work authorization; visa sponsorship is not available at this time.

Compensation

Equal Opportunity Statement

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to building an inclusive team and encourage applicants from all backgrounds to apply.