Human Resources Generalist II-Extension Business Services

University of Florida; Gainesville (FL); On-site; USD 53,000 - 67,000; Full time

Job summary

University of Florida's Extension Business Services seeks a Human Resources Generalist II to manage onboarding, offboarding, payroll, and records for faculty and staff across the statewide Extension organization. The role supports immigration issues, position management, and recruitment, ensuring compliance with university and state policies.

The position collaborates with county offices, provides guidance to managers, and assists with Workday implementation and system improvements.

Qualifications

• Analytical, organizational, and customer service skills are preferred.
• Strong HR supports, policy interpretation, and guidance abilities.
• Familiarity with HR systems and compliance requirements is a plus.

Responsibilities

• Coordinate and administer onboarding and offboarding activities for faculty, TEAMS, temporary staff, and student employees throughout the statewide Extension organization.
• Process hires, transfers, promotions, salary actions, retirements, resignations, and separations.
• Review and verify onboarding documentation for compliance with university, state, and federal requirements.
• Partner with Extension leadership and county offices regarding complex personnel actions.
• Interpret HR policies and procedures and provide guidance to managers and employees.
• Coordinate document redaction and records archiving activities.
• Partner with the HR lead on immigration issues related to onboarding and offboarding.
• Provide comprehensive position management support for faculty and staff recruitment activities.
• Advise hiring authorities regarding position descriptions and organizational needs.
• Collaborate with the hiring authority regarding job requisition development and submission.
• Coordinate posting activities through Careers at UF and other approved recruitment systems.
• Serve as liaison among hiring authorities, candidates, central HR offices, and university approvers.
• Verify minimum qualifications and assist with candidate clearance activities.
• Partner with the HR lead on immigration issues related to employment authorization renewals and status changes.
• Support payroll operations and time reporting compliance throughout Extension.
• Review biweekly payroll reports and identify discrepancies.
• Advise departments on payroll corrections and time reporting issues.
• Monitor salary changes and ensure proper processing.
• Communicate payroll-related deadlines and compliance requirements.
• Coordinate with HR, fiscal, and grants personnel on payroll-related matters.
• Partner with the HR lead on leave of absence management, including FMLA, Professional Development Leave and Military Deployments.
• Support Workday implementation and continuous improvement initiatives in all Extension Supervisory Organizations, including testing, validation, and training efforts.
• Participate in Workday adoption activities.
• Recommend process improvements and efficiencies.
• Develop procedural documentation and training resources.
• Monitor changing university processes and implement updates.
• Maintain and audit employee records to ensure data integrity and compliance.
• Track salary changes, distributions, and funding allocations.
• Maintain employee data in university and Extension systems.
• Monitor background screening requirements and renewals.
• Conduct periodic audits of personnel and payroll data.
• Prepare reports and analyses supporting organizational decision-making.
• Coordinate UFID creation and affiliation maintenance processes.
• Troubleshoot affiliation and system access issues in coordination with the EBS Fiscal Team.
• Participate in professional development, assist with Extension Business Services projects, and perform other duties as assigned.

Skills

Analytical skills

Organizational skills

Customer service

Education

Bachelor's degree in an appropriate area

Job description

Human Resources Generalist II-Extension Business Services

Job no: 541986
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Human Resources, Office/Administrative/Fiscal Support
Department: 60050000 - AG-EXTENSION ADMINISTRATION

Classification Title:

Human Resources Generalist II

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Faculty & Staff Onboarding and Offboarding

• Coordinate and administer onboarding and offboarding activities for faculty, TEAMS, temporary staff, and student employees throughout the statewide Extension organization.
• Process hires, transfers, promotions, salary actions, retirements, resignations, and separations.
• Review and verify onboarding documentation for compliance with university, state, and federal requirements.
• Partner with Extension leadership and county offices regarding complex personnel actions.
• Interpret HR policies and procedures and provide guidance to managers and employees.
• Coordinate document redaction and records archiving activities.
• Partner with the HR lead on immigration issues related to onboarding and offboarding.

Position Management and Recruitment Support

• Provide comprehensive position management support for faculty and staff recruitment activities.
• Advise hiring authorities regarding position descriptions and organizational needs.
• Collaborate with the hiring authority regarding job requisition development and submission.
• Coordinate posting activities through Careers at UF and other approved recruitment systems.
• Serve as liaison among hiring authorities, candidates, central HR offices, and university approvers.
• Verify minimum qualifications and assist with candidate clearance activities.
• Partner with the HR lead on immigration issues related to employment authorization renewals and status changes.

Payroll, Time Reporting, Absence Management and Compliance

• Support payroll operations and time reporting compliance throughout Extension.
• Review biweekly payroll reports and identify discrepancies.
• Advise departments on payroll corrections and time reporting issues.
• Monitor salary changes and ensure proper processing.
• Communicate payroll-related deadlines and compliance requirements.
• Coordinate with HR, fiscal, and grants personnel on payroll-related matters.
• Partner with the HR lead on leave of absence management, including FMLA, Professional Development Leave and Military Deployments.

Workday Assimilation & Implementation

• Support Workday implementation and continuous improvement initiatives in all Extension Supervisory Organizations, including testing, validation, and training efforts.
• Participate in Workday adoption activities.
• Recommend process improvements and efficiencies.
• Develop procedural documentation and training resources.
• Monitor changing university processes and implement updates.

Employee Records Management, Data Auditing and Affiliation Management

• Maintain and audit employee records to ensure data integrity and compliance.
• Track salary changes, distributions, and funding allocations.
• Maintain employee data in university and Extension systems.
• Monitor background screening requirements and renewals.
• Conduct periodic audits of personnel and payroll data.
• Prepare reports and analyses supporting organizational decision-making.
• Coordinate UFID creation and affiliation maintenance processes.
• Troubleshoot affiliation and system access issues in coordination with the EBS Fiscal Team.

Participate in professional development, assist with Extension Business Services projects, and perform other duties as assigned.

SUPERVISION

Received: Works under the general direction of the Manager, Human Resources. The position operates with considerable independence and exercises professional judgment while consulting leadershipregarding complex or unusual situations. Exercised: None

OTHER CHARACTERISTICS OF THE POSITION

Computer and workload management skills.

COMMUNICATION

Liaison for University core offices for assigned personnel issues and a contact for outside partners for County governments related to personnel issues. These contacts are daily in nature.

STATEMENT OF RESPONSIBILITY FOR CONFIDENTIAL DATA

Human Resources-related transactions are highly confidential.

CREATIVITY, STRATEGY AND LEADERSHIP

$53,000-$67,000 Commensurate with Experience

Required Qualifications:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred:

Human resources background preferred; strong analytical, organizational, and customer service skills.

Health Assessment Required:

Health Assessment Required: No

The University of Florida is an Equal Employment Opportunity Employer.