Human Resources Generalist II-College of Nursing

University of Florida; Gainesville (FL); On-site; USD 60,000 - 65,000; Full time

Job summary

University of Florida is seeking an in-person Human Resources Generalist II for the College of Nursing on Main Campus in Gainesville, FL. You will support recruitment, onboarding, payroll, leave processing, and HR operations for faculty, staff, and academic personnel, reporting to the Associate Director of HR.

The role requires a Bachelor's degree with two years of HR experience, strong collaboration skills, and the ability to manage multiple priorities in a fast-paced academic healthcare

Qualifications

• Bachelor's degree in an appropriate area and two years of relevant HR experience.
• Experience supporting recruitment, onboarding, payroll, and leave processing.
• Knowledge of HR policies, regulations, and employment laws.
• Proficiency with Microsoft Office Suite and HR tech tools (Salesforce, Smartsheet, Asana, CRM systems).

Responsibilities

• Coordinate recruitment and hiring processes for faculty and staff.
• Oversee onboarding and offboarding, including documentation and system access.
• Process payroll-related transactions and leave administration.
• Maintain personnel records and ensure compliance with policies and regulations.
• Provide HR guidance to faculty, staff, and administrators.

Skills

Customer service

Communication

Detail oriented

Multitasking

Education

Bachelor's degree in HR/related field

Tools

Salesforce

Smartsheet

Asana

SharePoint

Excel

Word

Outlook

Teams

Job description

Human Resources Generalist II-College of Nursing

Job No: 541517

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Human Resources, Office/Administrative/Fiscal Support

Department: 31010100 - NR-DEAN-ADMINISTRATION

Job Description

Classification Title: Human Resources Generalist II

Classification Minimum Requirements: Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

The Human Resources Generalist II is a key member of the College of Nursing Human Resources team, providing comprehensive, customer-focused HR support throughout the employee lifecycle for faculty, staff, postdoctoral associates, OPS employees, graduate assistants, and other academic personnel. This is an in-person position that requires regular on-site presence to support the College's workforce and HR operations.

Reporting to the Associate Director of Human Resources, this position is responsible for coordinating recruitment and hiring activities, onboarding and offboarding processes, payroll and leave administration, personnel transactions, records management, and general HR operations. The Human Resources Generalist II ensures compliance with university policies, state and federal regulations, and employment laws while delivering high-quality service to employees and leadership.

The Human Resources Generalist II works closely with college leadership, faculty, staff, and administrators to provide guidance on human resources processes, policies, and procedures. This position supports the College's workforce needs through the efficient administration of HR transactions, staffing activities, employee support services, and operational initiatives that foster a positive employee experience and effective HR service delivery.

The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced academic healthcare environment. Success in this role requires strong interpersonal and communication skills, sound judgment, a commitment to confidentiality, and the ability to build collaborative relationships while providing responsive and professional human resources support.

Recruitment and Staffing

• Provides comprehensive support throughout the recruitment and hiring process for faculty and staff positions.
• Coordinates position postings, recruitment activities, candidate communications, interview scheduling, and hiring processes.
• Ensures recruitment activities comply with university policies, equal employment opportunity guidelines, and hiring procedures.
• Assists hiring managers and search committees with recruitment timelines, candidate evaluations, interview processes, and hiring documentation.
• Develops and coordinates campus visit itineraries for faculty and staff candidates, including scheduling meetings, travel arrangements, accommodations, and other logistics.
• Drafts offer letters, appointment documentation, and related hiring materials.
• Serves as a resource to hiring managers regarding recruitment procedures, employment requirements, and staffing best practices.
• Supports workforce planning, recruitment outreach activities, and retention initiatives as assigned.

Onboarding and Offboarding

• Coordinates pre-employment activities, including background screenings, employment verifications, credential collection, and required documentation.
• Facilitates onboarding processes for new faculty and staff to ensure a smooth transition into the College and University.
• Prepares and distributes onboarding materials and coordinates access to systems, equipment, workspaces, and required resources.
• Conducts new employee orientations and serves as a resource regarding policies, benefits, and university procedures.
• Ensures completion of required onboarding documentation, training requirements, and compliance activities.
• Coordinates employee separations, retirements, transfers, and offboarding activities.
• Processes separation paperwork and facilitates completion of required separation procedures.
• Coordinates the return of university property, removal of system access, and completion of offboarding checklists.
• Maintains onboarding and offboarding records and identifies opportunities to enhance the employee experience.

HR Administration, Payroll, Leave, and Employee Transactions

• Processes a variety of personnel transactions, including hires, reappointments, employment changes, salary actions, funding changes, terminations, retirements, and other employee lifecycle events.
• Coordinates payroll-related activities and reviews transactions for accuracy and compliance.
• Reviews and processes personnel funding distributions and payroll adjustments.
• Assists employees and supervisors with time reporting, leave administration, and payroll-related questions.
• Processes leave requests and leave-related transactions in accordance with university policies and applicable regulations.
• Coordinates Family and Medical Leave (FMLA) and other leave programs, including documentation, tracking, and system processing.
• Ensures graduate assistants, fellows, OPS employees, and other personnel actions are processed accurately and timely.
• Maintains personnel records and employment documentation in accordance with university and regulatory requirements.
• Provides guidance to faculty, staff, and administrators regarding HR policies, procedures, and employment-related processes.
• Collaborates with the Associate Director of Human Resources and University stakeholders to ensure efficient processing of personnel transactions and compliance with applicable regulations.

Employee Support, Records Management, and Operational Excellence

• Provides responsive customer service and HR support to faculty, staff, and administrators regarding employment processes and HR services.
• Maintains personnel files, employment records, licensure documentation, academic credentials, and other required records.
• Assists with compliance reporting, audits, credential tracking, and data requests.
• Develops and maintains HR procedures, reference materials, and process documentation.
• Participates in special projects, process improvement initiatives, and operational activities supporting College and University objectives.
• Identifies opportunities to improve efficiency, accuracy, service delivery, and the employee experience.
• Supports employee engagement, recognition, orientation, and other HR initiatives as assigned.
• Performs other related duties to support the operational needs of the College of Nursing Human Resources Office.

Expected Salary

$60,000-$65,000

Required Qualifications

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field.
• Two or more years of professional human resources experience, preferably in higher education, healthcare, or other complex organizational environments.
• Experience supporting faculty and staff recruitment, onboarding, payroll administration, leave processing, and employee lifecycle transactions.
• Knowledge of human resources principles, practices, and applicable federal and state employment laws and regulations.
• Experience interpreting and applying HR policies, procedures, and employment-related guidelines.
• Demonstrated ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy and attention to detail.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, and SharePoint.
• Experience using Salesforce or similar customer relationship management (CRM) systems to track requests, manage workflows, and provide customer service support.
• Experience utilizing Smartsheet for project tracking, workflow management, reporting dashboards, or process improvement initiatives.
• Experience using Asana or similar project management platforms to coordinate work, manage deadlines, and collaborate across teams.
• Demonstrated ability to communicate effectively with diverse stakeholders, including faculty, staff, administrators, and external partners.
• Strong customer service skills with the ability to handle sensitive and confidential information with discretion and professionalism.
• Experience developing and maintaining process documentation, reference guides, and standard operating procedures.
• Ability to analyze information, identify process improvements, and recommend solutions to enhance operational efficiency.
• Experience working in a collaborative, team-oriented environment while maintaining the ability to work independently and exercise sound judgment.
• Professional certification in Human Resources (SHRM-CP, SHRM-SCP, PHR, or equivalent) preferred.

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

Applications Close: 12 October 2026