Human Resources Generalist (CSB)

Stillwater Area Public Schools; Stillwater (MN); On-site; USD 70,000 - 88,000; Full time

Job summary

Stillwater Area Public Schools in Minnesota seeks a Human Resources Generalist to handle recruitment, onboarding, benefits, and employee records within a district serving over 8,000 students.

The role collaborates with principals and department leaders to ensure contract terms, compliance, and staffing processes are administered accurately, from posting to new hire orientation.

Qualifications

• AA degree or equivalent in human resources or related field.
• BA degree in human resources or related field preferred.
• Two or more years experience in human resources.
• Experience in a school district setting is preferred.

Responsibilities

• Tracks staffing allocations by building and verifies availability prior to posting.
• Coordinates the posting and application process, ensuring positions posted per bargained terms.
• Coordinates recruiting and advertising efforts through on-line systems and sources.
• Prepares employment letters and processes hiring forms with budget alignment.
• Conducts new hire orientation and educates on Master Contract/Terms and Conditions.
• Ensures compliance with I-9 and background checks; HR policies adhered.

Skills

Federal & State employment laws

Communication & coordination

Time management

Data analysis & reporting

HRIS systems

Education

AA degree or equivalent in HR

BA degree preferred in HR

Two+ years HR experience

School district experience preferred

Tools

Applicant tracking systems

Payroll software

Record keeping software

Job description

Thank you for your interest in Stillwater Area Public Schools! The Stillwater Area Public School District has a long and proud tradition of high expectations, high standards and outstanding achievement. Our schools are safe and welcoming places where students receive personal attention from adults who care about them. Helping students learn and grow is a big job, and it takes hundreds of dedicated and caring staff to make it happen. We're proud of our incredible staff working on behalf of over 8,000 students every day. Our roles may vary, but one thing is the same our shared passion to have a meaningful impact on the lives of students in the community we love. It's why people join our team and it's why they stay here.

Job Title:

Human Resources Generalist

Job Summary:

To perform operational and technical human resources tasks to include, but not limited to: recruitment, staffing and new employee orientation; assisting employees and public with personnel information; maintaining employee personnel records; administering employee benefit elections and leaves; interpreting and applying the terms and conditions of employee contracts as well as HR policies and procedures.

FTE/Hours per Day:

8.0 hours per day, 48 weeks per year.

Qualifications

• AA degree or equivalent in human resources, or a closely-related field.
• BA degree in human resources or related field preferred.
• Two or more years experience in human resources.
• Experience in a school district setting is preferred.

Note: Such alternatives to the above qualifications as the School Board may find appropriate and acceptable.

Diversity:

Stillwater Area Public Schools recognizes and values the importance of diversity and inclusion in enriching the employment experience of ite employees and in supporting our academic mission. Stillwater Area Public Schools is committed to attracting and retaining employees with varying identities and backgrounds.

Salary/Wage Information:

As per the CSS Terms and Conditions, $69,596 to $88,381 (per C41 schedule in the CSS Terms and Conditions) is the salary range. A generous insurance plan includes medical, dental, vision, life and long term disability insurance. We also offer a 3.50% 403b employer match. See attached CSS Terms and Conditions for more information.

Tasks And Responsibilities:

• Tracks staffing allocations by building and verifies availability prior to posting.
• Contributes to the coordination of the annual staffing process, advises supervisors on employee assignments based on allocations available and ensures contractual requirements are followed.
• Coordinates the posting and application process, ensuring positions are posted in accordance with bargained contract terms.
• Coordinates the recruiting and advertising efforts through the on-line application system and websites, as well as other appropriate recruiting sources, ensuring a sufficient pool of qualified candidates is available to hiring supervisors.
• Prepares employment letters and processes hiring forms, ensuring positions are coded to the appropriate budget accounts, rates of pay are consistent with contracts etc.
• Conducts new hire orientation ensuring that employees receive appropriate education regarding Master Contract/Terms and Conditions of Employment, benefits and key district policies.
• Ensures all District and legal documentation are completed as required, i.e., I9 forms, background checks etc.
• Advises principals and hiring supervisors on Master Contracts, licensure requirements, leaves of absence, employee assistance, HR policies and procedures.
• Assists employees in understanding the terms and conditions of their employment contract as well as HR policies and procedures.
• Manages, reviews compliance, and administers employee leave requests.
• Collaborate with union leadership regarding interpretation of Master Contract language.
• Performs general HR customer service functions.
• Monitors compliance with Federal and State regulations, labor contracts and consistency with employer past practice through the day-to-day implementation of employee benefits, leaves, and other HR transactions related to the specific terms and conditions of employment for assigned employee groups.
• Collaborates with the Payroll and the Finance department and others daily to anticipate, coordinate and complete payroll transactions accurately, efficiently and in a timely manner.
• Audits payroll edits for assigned groups to verify accuracy of transactions.
• Administers employee benefits and insurance benefit elections and changes. Communicate with benefit service providers concerning the routine administration of benefits.
• Administers medical leaves for employees and ensures compliance with the Family Medical Leave Act and worker's compensation.
• Processes employee status changes in a timely fashion, including recalculation of time, rate verification, determination of benefits etc.
• Coordinates human resources data and prepares reports for annual audit.
• Creates and maintains personnel files for appropriate inclusions and review, ensuring that there is a complete and accurate personnel database (including insurance and leave subsystems on all new hires).
• Scans all personnel documentation to appropriate electronic filing system
• Compiles, tracks, documents and maintains a database of personnel data in a manner which ensures the prompt and accurate retrieval of such data as necessary.
• Compiles, creates, verifies, maintains and presents various other HR data and reports as requested or required.
• May perform other administrative tasks such as processing vouchers, carrier invoices, scheduling meetings, ordering department supplies as well as pulling data and updating documents.
• Performs other job-related duties as requested or assigned.

Knowledge, Skills And Abilities:

• A current working knowledge of applicable Federal and State employment laws, regulations, policies, and records management / retention guidelines.
• Ability to organize, coordinate and clearly communicate those employment processes for which they are responsible.
• The knowledge and ability to work independently, use available resources effectively, anticipate problems, and meet established deadlines.
• Ability to maintain the security and privacy of all information, transactions and discussion of sensitive human resource topics.
• Demonstrated time-management skills, a sense of urgency and the ability to handle a high volume of work, multiple tasks and changing priorities, with attention to detail and deadlines
• Ability to research data sources, answer particular data questions, and respond to multiple requests in a timely and accurate manner.
• Consistent accuracy, completeness and the ability to meet tight and sometimes conflicting deadlines.
• Knowledge, skill and ability to effectively support information requests in a timely and accurate manner based on an accurate, complete understanding of the District's bargaining units and negotiation processes.
• Demonstrated problem-solving abilities,
• Ability to analyze, summarize, clearly communicate and manage data and ideas through various electronic means.
• Highly developed interpersonal skills, including listening, communication and presentation of information and routines in a clear, supportive and understandable manner.
• Ability to provide training for employees enabling them to utilize new processes and software.
• A good working knowledge of the Human Resources function and effective workflow management and contributes to a coordinated, cooperative, collaborative work effort.
• Excellent skills and knowledge of computer applications to include spreadsheets, word processing, presentation, applicant tracking systems and HRIS systems.

Working Conditions:

See attached job description