Human Resources Generalist 1

State of West Virginia; Charleston (WV); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Holidays

Leave accrual

Medical Insurance

Life Insurance

Retirement plan

Job summary

State of West Virginia, Charleston, WV, seeks a professional in Human Resources to manage job postings, applicant screening, and recruitment operations for the WV Offices of the Insurance Commissioner. Responsibilities include posting, interviewing support, and file management, with opportunities to learn BI and payroll systems.

The role requires a bachelor’s degree and two years of HR/payroll or accounting experience, with potential substitutions and travel as needed.

Qualifications

• Bachelor's degree from regionally accredited college or university.
• Experience: two years in HR, payroll, bookkeeping or accounting.
• Substitution: graduate coursework may substitute for experience.
• Note: valid driver's license may be required.

Responsibilities

• Handle all aspects of the job posting process in NeoGov Insight and OHC.
• Post announcements, prepare interview packets, and communicate with candidates and managers.
• Review applications to ensure minimum qualifications are met.
• Track personnel transactions and postings in Excel.
• Prepare job offers, start date letters, and rejection letters.
• Close postings and prepare personnel files to be scanned.
• Run BI and Kronos/UKG reports.
• Counsel job applicants by phone or in person on opportunities and procedures.
• Assist with job specifications and special projects as needed.
• Participate in recruitment initiatives and career job fairs.
• Research and register for agency job fairs; track related costs.
• Back-up NeoGov Perform and assist with EPAs.
• Process personnel transactions in WVOASIS for ABCA and related staff.
• Back-up postings and transactions for ABCA and WV Lottery.
• Review and submit backup documentation for transactions.
• Familiarize with DOP rules; conduct new employee orientations.
• Assist HR Director and management with personnel functions.
• Serve as Workers' Compensation coordinator and EEO counselor.
• Perform other duties as assigned; some travel may be required.

Education

Bachelor's degree

Job description

Nature of Work

Division: Administrative Services - Human Resources

Location: 900 Pennsylvania Avenue, Charleston, WV 25302

The selected candidate will perform professional work under limited supervision, at the full performance level, for the Human Resources section for the WV Offices of the Insurance Commissioner (OIC). This position reports to the Classification and Compensation Manager and the Human Resources Director.

The ideal candidate will be responsible for performing the following duties:

• Will be responsible for all aspects of the job posting process, including but not limited to entering job posting information into the NeoGov Insight and OHC system.


• Responsible for posting job opportunity announcements, preparing interview packets, and corresponding with candidates and managers.


• Reviews all job applications received by the agency to ensure applicants meet the minimum qualifications for each job classification for employment.


• Tracks in Microsoft Excel spreadsheets all personnel transactions, job postings, salary requests, position reactivations, and job fairs.


• Writes various letters pertaining to job postings, including but not limited to job offers, exempt acknowledgements, official start date, and rejection letters as required.


• Closes out and prepares job postings and personnel files to be scanned.


• Run reports in Business Intelligence (BI) and KRONOS/UKG.


• The selected applicant will also learn how to counsel job applicants via telephone or in person, on state job opportunities, job requirements, and applicant procedures.


• May be required to conduct research to assist management with compilation job specifications for new proposed positions and assist with special projects.


• Will be required to participate in recruitment initiatives and/or career job fairs.


• Responsible for researching job fairs for the agency to attend and registering.


• Will track costs and approve invoices for payment related to employment advertisements.


• Serves as backup for NeoGov Perform and assisting with Employee Performance Appraisals (EPAs).


• Responsible for processing personnel transactions in WVOASIS for temporary and permanent ABCA employees ( PSMTs, ESMTs, and PARS).


• Serve as the back-up processor on job postings and personnel transactions for the ABCA and WV Lottery.


• Responsible for the collection, review, and submission of all necessary backup documentation for each personnel transaction.


• Become familiar with the Division of Personnel (DOP) administrative rules and policies.


• Will be responsible for conduction new employee orientation (NEO) for OIC employees.


• Assist the HR Director and management with personnel functions, as instructed.


• Will serve as the Workers' Compensation (WC) coordinator for Revenue offices.


• Will serve as the EEO counselor.


• Will perform other duties as assigned.


• Some travel will be required.

Minimum Qualifications

Training: Bachelor's degree from a regionally accredited college or university.

Substitution: Candidates may substitute related experience for the required education at the rate of one (1) year of experience for thirty (30) semester hours of education.

Experience: Two (2) years of full-time or equivalent part-time paid professional human resources, payroll, bookkeeping or accounting experience.

Substitution: Graduate coursework from a regionally accredited college or university may substitute for the required experience at the rate of one (1) year of experience for fifteen (15) semester hours of education.

Note: A valid driver's license may be required.

Other Information

Come join our team!

We Believe Our Employees Deserve The Best To Make Sure They Have a Great Work-life Balance. The WV Offices Of The Insurance Commissioner Offers a Great Benefit Package That Includes

• Holidays - Minimum of 12 paid holidays


• Leave Accrual - Ample Annual (starting at 4.61 hours a pay period) and Sick Leave (5.55 hours a pay period) Accrual


• Medical Insurance - Insurance through Public Employees Insurance Agency (PEIA) with several plan options and Flexible Benefits through Mountaineer Flex Benefits to cover additional needs


• Life Insurance - Free $10,000 Basic Life Insurance and additional life insurance offered at a low cost to you


• Retirement - Mandatory retirement where the employee contributes a portion of their annual salary and the employer also contributes, in addition to an optional 457 deferred compensation retirement plan

State employment offers a variety of benefits.

Click HERE to visit the Division of Personnel's Benefits Page.

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AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver’s Licenses Passports These documents will be removed from your profile if submitted.

• I consent to the above statement.


• Required Question