Human Resources Generalist

Fidler and Associates; Winchester (VA); On-site; USD 60,000 - 80,000; Full time

Job summary

Fidler and Associates is creating its first dedicated Human Resources role to build a compliant, scalable HR function for the Winchester and Woodstock offices. You will lead recruiting, onboarding, benefits, and policy development while partnering with the COO on payroll and compliance.

As the sole HR presence, you will shape policies, manage vendor relationships, and drive employee engagement as the practice grows.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field, or equivalent experience.
• 3+ years of HR generalist experience; healthcare, dental, or multi-site small-business experience preferred.
• Working knowledge of federal and Virginia employment law.
• Strong interpersonal, written, and verbal communication skills; comfortable being the sole HR presence in the building.
• High degree of discretion handling confidential employee information.

Responsibilities

• Recruit full-cycle recruiting for clinical and administrative roles across two offices.
• Oversee onboarding, paperwork, orientation, and license/credential verification.
• Manage employee relations and be primary contact for employee questions/concerns.
• Conduct exit interviews and track retention trends.
• Administer benefits programs including health insurance, PTO, retirement, and enrollment communications.
• Ensure compliance with federal and Virginia employment laws and OSHA requirements.
• Maintain personnel files and credentialing/licensing tracking for dental staff.
• Develop and maintain the employee handbook and HR policies across both locations.
• Support payroll processing, timekeeping accuracy, and PTO tracking.
• Stand up a performance review process and coach office managers.
• Plan and execute employee engagement initiatives to unify culture across locations.
• Select and maintain an HRIS and report HR metrics to COO.

Skills

Interpersonal skills

Communication skills

Discretion

Travel between Winchester Woodstock

Education

Bachelor's degree in HR or related field

Tools

HRIS/payroll platforms

Job description

This is a newly created position — the practice's first dedicated Human Resources role. Until now, HR responsibilities have been handled informally by the COO and office managers across our two locations. The HR Generalist will build a consistent, compliant HR function from the ground up: recruiting and onboarding, benefits, employee relations, compliance, and policy, serving both the Winchester and Woodstock teams. This role reports directly to the COO and will have significant latitude to shape how HR operates as the practice grows.

Key Responsibilities

• Recruiting & Onboarding: Manage full-cycle recruiting for clinical and administrative roles at both offices — sourcing, screening, interviewing, and extending offers.
• Run new-hire onboarding, paperwork, orientation, and license/credential verification for clinical staff at both locations.
• Employee Relations: Serve as the primary point of contact for employee questions, concerns, and conflict resolution across both offices.
• Conduct exit interviews and track trends to inform retention efforts.
• Benefits Administration: Administer health insurance, PTO, retirement, and other benefit programs; manage vendor and broker relationships.
• Own open enrollment communications and employee questions about coverage.
• Compliance: Ensure compliance with federal and Virginia state employment law (FLSA, ADA, FMLA, EEOC), OSHA requirements, and I-9 verification.
• Maintain personnel files and credentialing/license renewal tracking for dental staff.
• Policy & Documentation: Develop and maintain the employee handbook and HR policies, applied consistently across both offices.
• Payroll Support: Partner with the COO and finance on payroll processing, timekeeping accuracy, and PTO tracking.
• Performance Management: Stand up a performance review process and support office managers with coaching and documentation.
• Culture & Engagement: Plan employee engagement initiatives that build a unified culture across two locations.
• HR Systems & Reporting: Select and maintain an HRIS; report HR metrics (turnover, time-to-fill, headcount) to the COO.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field — or equivalent experience.
• 3+ years of HR generalist experience; healthcare, dental, or multi-site small-business experience strongly preferred.
• Working knowledge of federal and Virginia employment law.
• Strong interpersonal, written, and verbal communication skills; comfortable being the sole HR presence in the building.
• High degree of discretion and sound judgment handling confidential employee information.
• Reliable transportation and willingness to travel regularly between the Winchester and Woodstock offices.
• Proficiency with HRIS/payroll platforms and general office software.

What Success Looks Like in the First Year

• A documented employee handbook and core HR policies are in place and communicated at both offices.
• Recruiting and onboarding are standardized, reducing time-to-fill for open clinical and front-office roles.
• Benefits administration and compliance recordkeeping (I-9s, licenses, personnel files) are current and audit-ready.
• Managers at both locations have a clear, trusted HR partner for employee relations issues.