Human Resources Generalist

A E M Inc; Springfield (VA); On-site; USD 65,000 - 70,000; Full time

Job summary

A E M Inc in Springfield, VA is seeking a Human Resources Generalist to support the HR department's day‑to‑day operations. The role covers employee relations, benefits administration, and compliance across the organization.

Responsibilities include managing health and welfare plans, Open Enrollment, payroll interactions, and advising managers on HR issues. Strong knowledge of benefits, regulations, and HR systems is essential, with a focus on accurate record keeping.

Qualifications

• Bachelor’s degree with 7–9 years HR experience, or a Master’s in HRM with 3 years experience.
• Experience with state and federal laws related to Employee Relations; CEBS/PHR/SHRM-CP preferred.
• Proven ability to manage benefits programs and HR processes across departments.

Responsibilities

• Administers health and welfare plans including enrollments and terminations.
• Processes documents through payroll and insurance providers for accurate record keeping and deductions.
• Responds to employee questions and resolves issues.
• Manages annual Open Enrollment process.
• Processes monthly billing from insurance providers.
• Reviews billings for accuracy and codes.
• Resolves discrepancies with carriers and payroll.
• Completes reports for management.
• Advises managers on HR issues, compliance and best practices.
• Leads Leave Management including FMLA and USERRA.
• Manages foreign workerProgram (H2B/J1) with recruiters and associations.
• Maintains employee retention programs and coordinates events.

Skills

Benefits experience

Employee relations

HR regulations

Education

Bachelor’s degree + 7–9 years HR

Master’s in HRM + 3 years HR

HR certifications preferred CEBS/PHR/SHRM-CP

Tools

ADP HRIS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Human Resources Generalist

Full Time Professional Springfield, VA, US

Salary Range: $65,000.00 To $70,000.00 Annually

The Human Resources Generalist provides functional services in support of the day-to-day operations of the Human Resources Department. The Human Resources Generalist carries out duties and responsibilities in the areas, including but not limited to, Employee Relations and Benefits.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Administers health and welfare plans including enrollments and terminations.
• Processes required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
• Responds to employee questions and help to resolve issues.
• Manages annual Open Enrollment process.
• Processes monthly billing from insurance providers.
• Reviews billings for accuracy, codes, and advances for payment.
• Resolves discrepancies with carriers, payroll, and the company.
• Completes reports for management as required.
• Manages day-to-day personnel issues including advising company managers about HR issues, compliance, and the application of HR best practices.
• Assists with the disciplinary process as appropriate.
• Manages Employee Relations concerns, including conducting investigations as needed.
• Responsible for Leave Management and Tracking, to include FMLA and USERRA.
• Manages foreign worker program (H2B and J1 visas) in coordination with foreign recruiters and domestic foreign worker associations.
• Maintains employee retention programs including assisting in planning employee events: Annual Awards, Holiday Luncheon, Employee Appreciation, and Junior Achievement Fund Raiser.
• Serves on the Cheer Committee.
• Updates and manages Job Description database.
• Maintains and manages orientation training program.
• Serve as backup to other department staff, as needed.
• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• A minimum of three years of benefits experience is preferred.
• Knowledge and experience in state and federal laws and regulations related to Employee Relations.
• Working knowledge of COBRA, ERISA, FMLA, HIPAA, and related state and federal regulations is required.
• ADP HRIS system experience preferred.
• Ability to communicate effectively, both verbally and written, multi-task, and prioritize as needed.
• Must be accurate and detail-oriented.
• Strong knowledge and understanding of insurance regulations, plan designs, and third- party record keeping/administration applications.
• Minimum requirement in Microsoft Outlook, Word, Excel, and PowerPoint of intermediate to advanced level.
• Minimum keyboarding skill of 45-50 wpm.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree with seven (7) to nine (9) years of Human Resources experience, OR a Master’s degree in Human Resource Management and three (3) years of experience in the HR field, OR eight years of experience in the HR field, OR any similar combination of education and experience.
• Certification preferred CEBS, PHR or SHRM-CP Certification required.

LANGUAGE SKILLS

Ability to read, analyze, and interpret Company policies and procedures. Ability to write reports, and business correspondence, and assist in writing procedures manuals. Ability to effectively present information and respond to questions from employees. Bi-lingual a plus.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide. Calculates hourly rates of pay based on annual compensation.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position will require prolonged periods of sitting at a desk and working on a computer.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The working conditions are those of a normal office environment with the absence of disagreeable elements. The noise level in the work environment is usually moderate.

The Human Resources Generalist provides functional services in support of the day-to-day operations of the Human Resources Department. The Human Resources Generalist carries out duties and responsibilities in the areas, including but not limited to, Employee Relations and Benefits.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Administers health and welfare plans including enrollments and terminations.
• Processes required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
• Responds to employee questions and help to resolve issues.
• Manages annual Open Enrollment process.
• Processes monthly billing from insurance providers.
• Reviews billings for accuracy, codes, and advances for payment.
• Resolves discrepancies with carriers, payroll, and the company.
• Completes reports for management as required.
• Manages day-to-day personnel issues including advising company managers about HR issues, compliance, and the application of HR best practices.
• Assists with the disciplinary process as appropriate.
• Manages Employee Relations concerns, including conducting investigations as needed.
• Responsible for Leave Management and Tracking, to include FMLA and USERRA.
• Manages foreign worker program (H2B and J1 visas) in coordination with foreign recruiters and domestic foreign worker associations.
• Maintains employee retention programs including assisting in planning employee events: Annual Awards, Holiday Luncheon, Employee Appreciation, and Junior Achievement Fund Raiser.
• Serves on the Cheer Committee.
• Updates and manages Job Description database.
• Maintains and manages orientation training program.
• Serve as backup to other department staff, as needed.
• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• A minimum of three years of benefits experience is preferred.
• Knowledge and experience in state and federal laws and regulations related to Employee Relations.
• Working knowledge of COBRA, ERISA, FMLA, HIPAA, and related state and federal regulations is required.
• ADP HRIS system experience preferred.
• Ability to communicate effectively, both verbally and written, multi-task, and prioritize as needed.
• Must be accurate and detail-oriented.
• Strong knowledge and understanding of insurance regulations, plan designs, and third- party record keeping/administration applications.
• Minimum requirement in Microsoft Outlook, Word, Excel, and PowerPoint of intermediate to advanced level.
• Minimum keyboarding skill of 45-50 wpm.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree with seven (7) to nine (9) years of Human Resources experience, OR a Master’s degree in Human Resource Management and three (3) years of experience in the HR field, OR eight years of experience in the HR field, OR any similar combination of education and experience.
• Certification preferred CEBS, PHR or SHRM-CP Certification required.

LANGUAGE SKILLS

Ability to read, analyze, and interpret Company policies and procedures. Ability to write reports, and business correspondence, and assist in writing procedures manuals. Ability to effectively present information and respond to questions from employees. Bi-lingual a plus.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide. Calculates hourly rates of pay based on annual compensation.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position will require prolonged periods of sitting at a desk and working on a computer.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The working conditions are those of a normal office environment with the absence of disagreeable elements. The noise level in the work environment is usually moderate.

EOE, including disability/vets

Monday - Friday 8:00 AM - 5:00 PM
8 Hours with 1-hour lunch break