Human Resources Generalist

YWCA USA; Richmond (IN); On-site; USD 52,000 - 70,000; Full time

Job summary

YWCA USA is seeking an HR Generalist to manage onboarding, payroll, training, and CDL random drug testing under the supervision of the Director of Human Resources and Compliance.

This role requires an Associate’s or Technical degree in HR or related field, plus HR Generalist certification upon hire; experience with workers’ compensation, safety training, and confidential personnel records is valued.

Qualifications

• Associate’s or Technical degree in human resources, health and safety, personnel management, communication, or related field.
• HR Generalist certification upon hire.
• OSHA 30 HR Training Certificate upon hire.
• Experience with workers’ compensation, safety training and confidential personnel records preferred.

Responsibilities

• Oversees onboarding processes including postings, orientation, pre-employment screenings, employment verification, and I-9 entry.
• Maintains personnel records and ensures retention schedules are followed.
• Processes payroll changes and supports benefits administration.
• Oversees CDL random drug testing and related reporting.
• Assists with safety training, OSHA compliance, and data reporting.

Skills

Onboarding coordination

Payroll processing

Record keeping

Interpersonal communication

Education

Associate’s or Technical degree in HR or related field

Tools

HR software

Job description

General Definition of Work

Performs intermediate technical work onboarding new employees, overseeing commercial driver’s license random drug testing, payroll, training, and related work as apparent or assigned. Work is performed under the limited supervision of the Director Human Resource and Compliance.

Job Description

Job Description

General Definition of Work

Performs intermediate technical work onboarding new employees, overseeing commercial driver’s license random drug testing, payroll, training, and related work as apparent or assigned. Work is performed under the limited supervision of the Director Human Resource and Compliance.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

• Coordinates all onboarding processes, such as posting vacancies, new employee orientation, pre-employment screenings, employment verification, and I-9 entry.
• Prepares all advertisements for positions with the city; places the job posting advertisements and serves as the intake officer for all job applications; pre-screens all applicants by reviewing application; assists in the interview process if requested by the department; responsible for on-going job applicant pool for possible job openings.
• Files all workers compensation claims with insurance carrier; processes claims for loss control; serves as liaison between employees, claimants, and third-party administrators; develops, maintains, and updates personal injury accident reporting, prepares final accident report and workers compensation report; reviews accidents quarterly to discover possible trends; assesses each accident and determining cause, and making changes in procedure as needed.
• Files all property and liability claims with insurance carrier; processes claims for loss control; assists with developing, maintaining and updating vehicle accident reporting procedure; prepares final accident reports; communicates with insurance carriers.
• Maintains accurate filing system for all documents pertaining to department’s personnel and applications, including maintaining confidential employee records and information; ensures the City remains on proper retention schedule.
• Maintains database relating to personnel for employees to include wages/salaries, job titles, position descriptions, resumes, insurance, and long term/short term disability.
• Processes all unemployment claims.
• Oversees CDL random drug testing, tracking, and faxes CDL physicals to appropriate license branch;
• Performs basic clerical duties, such as processing mail, ordering supplies, answering phones, greeting and directing office visitors to the appropriate individuals or offices.
• Processes payroll change forms; prepares requisitions and purchase orders as needed.
• Maintains accurate and current OSHA log following OSHA rules and regulations; enters accidents into log, updating log for inspections, filing previous five years of logs, submitting logs and other reports for final processing yearly; posts summary of accidents during proper time frame.
• Assists Director of Human Resources and Health and Safety Officer with Human Resources/ Personnel functions and Safety/Training functions.

Knowledge, Skills And Abilities

General knowledge of the basic principles, practices and techniques of public administration, including recruitment, selection, equal employment opportunity, training, and employment benefits administration; general knowledge of federal, state and local laws and regulations pertaining to human resources administration; general knowledge research methods and analysis techniques; skill in the use of personal computers, associated software packages, hardware, and peripheral equipment; skill in effective methods of communication and interpersonal relations; ability to stay current on trends in human resources administration; ability to maintain accurate records and generate reports; ability to read, understand, interpret, and accurately explain policies, procedures, rules and regulations pertaining to human resources administration; ability to learn City policies and procedures relating to the human resources program; ability to exercise tact and diplomacy in dealing with sensitive, complex and confidential personnel issues; ability to maintain the confidentiality of employment records and conversations pertaining to employees; ability to demonstrate a high level of integrity, organization, planning, and time management; ability to efficiently organize work and meet deadlines; ability to work well under pressure and in stressful situations; ability to establish and maintain effective working relationships with associates, employees and management; City Officials, insurance brokers, vendors, and the general public.

Education And Experience

Associate’s or Technical degree in human resources, health and safety, personnel management, communication, or related field and considerable experience with human resources regulations, personnel management, administrative duties, interpersonal communication, or equivalent combination of education and experience.

Physical Requirements

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel and occasionally requires standing, walking, reaching with hands and arms and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

Human Resources Generalist certification upon hire.

Completion of Occupational Safety and Health Administration 30 Human Resources Training Certificate Skill Path Training upon hire