Human Resources Generalist

SLAC; Palo Alto (CA); Hybrid; USD 41,000 - 48,000; Full time

Job summary

Stanford University is seeking a Human Resources Generalist to provide HR administrative support under the supervision of the HR Business Partner. The role serves as the first point of contact for HR inquiries for a large population of faculty and staff.

Duties include onboarding, job postings, immigration support, policy guidance, and maintaining HR records. Hybrid schedule offers three days of telecommuting per week on Stanford's main campus in Palo Alto.

Qualifications

• Bachelor's degree in business or related field.
• Exceptional customer service skills.
• Ability to work in a fast-paced work environment.
• Creative thinking skills.
• Detail oriented.

Responsibilities

• Compensation and benefits processing per SOP; escalate complex requests.
• Disability and Leaves/Workers' Comp guidance and coordination.
• HRIS/People Analytics data entry, reporting, and record retention.
• Performance management tracking and reporting.
• Talent Acquisition support and onboarding coordination.
• Process high-volume HR transactions in HCM system.
• Maintain HR files and ensure policy compliance.
• Promote an inclusive workplace culture.

Skills

Customer service

HR policies

Data entry

Onboarding

Education

Bachelor's degree in business or related field

Tools

HRIS/People Analytics

Job description

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award- winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Stanford University is seeking a Human Resources Generalist to provide human resources administrative support under the direct supervision of the Human Resources Business Partner and with a dotted line reporting relationship to the Human Resources Manager. The Basic Science Shared Services Consortium supports a majority of the basic science departments and 1 institute in the School of Medicine, which consist of a total population of 700 (faculty, academic staff, non-academic staff, contingent and student employees). The Human Resources Generalist will be assigned half of this population and act as the first point of contact for most human resources inquiries, and serve as a resource to staff and faculty on human resources policies, procedures, and practices.

This is an exciting opportunity to be a Human Resources Generalist in performing a variety of tasks such as but not limited to new employee onboarding, working with hiring managers in the job posting and hiring process, working on employment visas, assisting employees with understanding policies, and performing other Human Resources Generalist duties. Training will be provided as we are seeking an enthusiastic, hard-working, and detail-oriented individual interested in joining a team of Human Resources professionals that have a passion and keen focus on providing excellent customer service, working in a fun and fast-paced team work environment, as well as supporting our population of faculty, staff, contingent, and student employees.

Duties include:

• Compensation and benefits: Process compensation-related transactions and respond to benefits-related questions using standard operating procedures and university guidelines and policies, including salary actions, bonuses, and other supplemental pay. Escalate unique and/or complex compensation and benefits requests to the supervisor or more senior HR team members.
• Disability and Leaves / Workers' Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers' compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.
• HRIS/People Analytics: Support data entry, and record retention. Generate standard reports utilizing the HCM system for purposes of compliance, audit, and metrics.
• Performance Management: Support the tracking of performance appraisal forms. Run reports and provide updates to more senior HR team members on completion rates. Assist with inquiries related to the performance management program and technology as needed.
• Talent Acquisition: Support the candidate experience including job postings, application reviews, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.
• Transactions: Process high volume HR transactions in the HCM system using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.
• Process centralized operational work for all school and VP areas including, but not limited to, Tuition Grant Program applications, background checks and compliance, benefit contribution payroll adjustments, retiree records, Welcome Center hiring and enrollments, contributory retirement accounts for rehires, etc. Respond to employee questions and perform corrections for these same university-wide operational processing functions.
• Maintain personnel and human resources-related files.
• Maintain consistency with Stanford HR policies, procedures and requirements, and applicable local, state and federal laws.
• Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.

This position will be based on the Stanford main campus. Hybrid work schedule; 3 days of telecommuting work per week.

* - Other duties may also be assigned

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

The budgeted pay range for this position is $29.87 to $35.26 per hour.

Stanford University provides pay ranges that reflect a good-faith estimate of what it expects to pay for a role. Actual pay depends on factors such as the candidate's experience, education, and skills.

DESIRED QUALIFICATIONS:

Bachelor's degree in business or related field

Exceptional customer service skills

Ability to work in a fast-paced work environment

Creative thinking skills

Ability to solve problems and provide recommendations

Detail oriented