HR Administrator

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 85,590,000 - 101,035,000; Full time

Job summary

Stanford University School of Medicine seeks a HR Administrator (75% FTE) to support a broad range of administrative and HR programs. This role serves as the initial contact for HR policy, HCM systems, and procedures, escalating to more senior staff as needed.

The position manages disability and leave processes, maintains information systems, and prepares documentation. The ideal candidate has strong communication, organization, and attention to detail in an academic setting.

Qualifications

• 2 years of administrative or HR experience preferred.
• Advanced computer skills.
• Associate degree or equivalent combination of education and relevant experience.

Responsibilities

• Process compensation and benefits transactions per SOPs and policies.
• Explain disability/leave procedures to employees and managers; escalate when needed.
• Support HRIS data entry, reporting, and record retention for compliance and metrics.
• Help track performance management forms and provide updates to senior staff.

Skills

Administrative experience

HR knowledge

Attention to detail

Communication

Education

Associate degree

Tools

Microsoft Office

Google Suite

Job description

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University’s School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting‑edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.

The Department of Anesthesiology, Perioperative and Pain Medicine is seeking a HR Administrator (75% FTE) to support a broad range of administrative and operational human resources program and processes. This confidential role will serve as the initial point of contact for HR policy, HCM systems, and procedures escalating to more senior HR team members and subject matter experts as necessary. This role will support and manages the department’s disability and leave process. Maintains information systems, prepares appropriate documentation, and processes necessary paperwork. This position is 100% operational.

The ideal candidate brings a positive, solutions-oriented approach, strong judgment, excellent communication and organizational skills, as well as a keen attention to detail. If you thrive in a team environment and enjoy making a tangible impact on an academic community this role is an excellent fit.

At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.

Stanford is rooted in a culture of excellence and values innovation, collaboration, and life‑long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award‑winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department.

For more information on our department, please see our website: https://med.stanford.edu/anesthesia.html

This position is eligible for a hybrid work arrangement. The anticipated work schedule is five days per week, with six-hour workdays.

Duties Include

• Compensation and benefits: Process compensation-related transactions and respond to benefits-related questions using standard operating procedures and university guidelines and policies, including salary actions, bonuses, and other supplemental pay. Escalate unique and/or complex compensation and benefits requests to the supervisor or more senior HR team members.
• Disability and Leaves / Workers’ Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers’ compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.
• HRIS/People Analytics: Support data entry, and record retention. Generate standard reports utilizing the HCM system for purposes of compliance, audit, and metrics.
• Performance Management: Support the tracking of performance appraisal forms. Run reports and provide updates to more senior HR team members on completion rates. Assist with inquiries related to the performance management program and technology as needed.
• Talent Acquisition: Support the candidate experience including job postings, application reviews, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.
• Transactions: Process high volume HR transactions in the HCM system using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.
• Process centralized operational work for all school and VP areas including, but not limited to, Tuition Grant Program applications, background checks and compliance, benefit contribution payroll adjustments, retiree records, Welcome Center hiring and enrollments, contributory retirement accounts for rehires, etc. Respond to employee questions and perform corrections for these same university-wide operational processing functions.
• Maintain personnel and human resources-related files.
• Maintain consistency with Stanford HR policies, procedures and requirements, and applicable local, state and federal laws.
• Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.
• - Other duties may also be assigned

Qualifications

DESIRED QUALIFICATIONS:

2 Years Of Administrative, Or Human Resources, Experience Preferred.

Advanced computer skills

Education & Experience (required)

Associate Degree or combination of education and relevant experience.

Knowledge, Skills And Abilities (required)

• Behavioral competencies: Refer to competencies for HR Support.
• Technical competencies:
  • Strong accuracy and attention to detail; strong proficiency with business applications, Microsoft Office suite, Google suite, etc.; demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion

Certifications & Licenses

HR certification preferred (PHR)

PHYSICAL REQUIREMENTS*

• Frequently stand/walk, sit, perform desk‑based computer tasks, and use a telephone.
• Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
• Rarely kneel/crawl, operate foot and/or hand controls.
• - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions

Travel on campus to schools/units, out of town.

WORK STANDARDS

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .

The expected pay range for this position is $29.87 to $35.26 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website https://cardinalatwork.stanford.edu/benefits-rewards provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.