Human Resources Generalist

City of Santa Fe Springs; Beaumont (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health care

Dental

Vision

Retirement

Holidays

Sick leave

Personal leave

Employee Health Clinic

Job summary

Jefferson County in Beaumont, Texas is seeking an organized HR Administrative Specialist to support Human Resources and Risk Management. You will greet applicants, manage calls and emails, and prepare all necessary HR documents and onboarding materials.

You will maintain job descriptions, post vacancies, process applications, and assist with policy guidance, records, and training programs. This role requires confidentiality and accuracy in a high-volume office.

Qualifications

• High school diploma or GED; BA/BS in HR or related field preferred.
• Experience with personnel records and onboarding processes.
• Knowledge of Federal and State employment laws and labor relations.

Responsibilities

• Greets applicants and the public; answers calls; maintains department email.
• Prepares and types correspondence, memos, reports, forms, requisitions, and other documents.
• Updates and maintains job descriptions; posts vacancies and processes applications/resumes.
• Onboards new employees; conducts onboarding testing and verifications; maintains files.
• Maintains confidential material; handles open records requests; supports training and orientation.

Skills

Public personnel administration

Communication skills

Interpersonal skills

Confidentiality handling

Office administration

Education

Bachelor's degree in Human Resources

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Summary: Supports the goals, objectives, and mission of the Human Resources and Risk Management Departments by performing a wide range of specialized and administrative HR duties.

Duties & Responsibilities

Essential Job Functions:

Greets and assists applicants and/or public; answers incoming telephone calls; maintains general department email; prepares and types correspondence, memos, reports, forms, requisitions, and other documents; updates and maintains ongoing job descriptions; prepares, copies, distributes and posts descriptions for all job vacancies in a timely manner; prepares and processes all job applications/resumes received; contacts applicants; prepares and processes new employee paperwork via online portal; completes employee onboarding testing and previous employment verifications; maintains and updates various files, records, processes open records requests; opens and distributes mail; orders office supplies for department; assists Director and other staff with projects as directed; responsible for confidential material. Consults with managers in developing position descriptions and identifying personnel and organizational development needs; compiles and maintains various employee records; may advise management and employees on County policies and procedures. Assists in maintaining identification badge system for County, including printing ID badges and troubleshooting badge issues and requests; provides clerical backup relief for Risk Management Department. Assists with the development and presentation of training programs and orientation as needed.

Regular and predictable attendance is an essential function of this position.

Other Job Functions:

Performs other job related duties as directed.

NOTE: The above describes the general nature and level of work being performed by employees holding this position. This is not intended to be an exhaustive list of all duties and responsibilities required nor are all duties listed necessarily performed by any one employee so classified.

Education & Experience

High school diploma or GED; Bachelors degree in Human Resources or other related field preferred; specialized knowledge of secretarial, clerical and computer functions including experience using Microsoft Word, Excel and PowerPoint; 2 to 3 years of job related experience. Experience in a Human Resources office and advanced training/college courses in Human Resources and/or Office Administration desirable.

Knowledge, Skills, & Abilities

Knowledge of principles and practices of public personnel administration; knowledge of Federal and State laws relating to employment and labor relations; knowledge of accepted office practices and procedures; advanced computer skills including working knowledge of job related software; ability to read and interpret complex laws and administrative documents; ability to present ideas and recommendations effectively either orally or in written form; excellent interpersonal skills; ability to set up and maintain confidential files; ability to manage routine office details; ability to work with minimal or no supervision; ability to communicate effectively orally and in writing; ability to establish and maintain effective working relationships with supervisors, peers and the general public.

Equipment Used

Personal computer/mainframe computer terminal, copy machine, FAX machine and other general office equipment as needed.

Knowledge, Skills & Abilities:

Knowledge of principles and practices of public personnel administration; knowledge of Federal and State laws relating to employment and labor relations; knowledge of accepted office practices and procedures; advanced computer skills including working knowledge of job related software; ability to read and interpret complex laws and administrative documents; ability to present ideas and recommendations effectively either orally or in written form; excellent interpersonal skills; ability to set up and maintain confidential files; ability to work with minimal or no supervision; ability to communicate effectively orally and in writing; ability to establish and maintain effective working relationships with supervisors, peers and the general public.

Work Situations/Demands/Effort

Work requires organizing; prioritizing; accuracy and attention to detail; flexibility in order to assist with a variety of projects and activities; works in high volume environment. Employee often works independently; develops, interprets and applies policies and guidelines.

Working Conditions

Work is performed primarily in a climate controlled office environment. Must be available to work 8:00 a.m. - 5:00 p.m., Monday through Friday and other hours as required by job demands.

Physical Requirements

Job duties require frequent oral and written communications, use of telephone, personal computer, walking, lifting and carrying of objects up to 10 lbs.; duties may require occasional lifting or moving of objects weighing up to 20 lbs.

Jefferson County is an equal opportunity employer. The County does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status (disabled), genetic information, sexual orientation, gender identity or expression, or political affiliation in employment or the provision of services. To request a reasonable accommodation or other assistance, contact a Human Resources representative at [phone], or for the hearing impaired, through RELAY Texas at 1-800-735-2989 or mail your request to 1225 Pearl St., Suite 201 Beaumont, Texas 77701.

• health care
• dental
• vision
• retirement
• deferred compensation plans
• flexible spending accounts
• life insurance
• long-term disability
• prescription drug coverage
• Employee Assistance Program
• holidays
• vacation
• sick leave
• personal leave
• use of the Employee Health Clinic

We offer a complete benefits package to all full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, prescription drug coverage, Employee Assistance Program, holidays, vacation, sick leave, and personal leave, and use of the Employee Health Clinic.

For more information, please visit our benefits page at https://co.jefferson.tx.us/riskman/Benefits