Human Resources/Finance Manager

Olney Theatre Center; Olney (IL); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

403(b) retirement plan

Disability and life insurance options

Generous paid time off

Complimentary tickets to OTC primary

Job summary

Olney Theatre Center is seeking a Human Resources & Finance Manager to oversee HR, payroll, benefits, and accounting support within the Administration/Finance team. Reporting to the CFO and collaborating with finance leadership, you will ensure compliant, efficient operations and a positive staff experience.

This full-time role supports 400+ contracted artists and staff through onboarding, policy development, open enrollment, and performance management while aligning HR practices with the

Qualifications

• Minimum of 3 years of experience in human resources, benefits administration, payroll, finance, or a related field.
• Experience with payroll systems, QuickBooks, AP software, and Google Workspace preferred.
• Interest in the arts and ability to work with diverse staff.

Responsibilities

• Direct all HR functions, ensuring compliance with employment law and Federal and state regulations while aligning policies with the organization’s mission and values.
• Review and update HR forms and documents to comply with annual legal and regulatory changes.
• Run weekly and bi-weekly payroll through payroll system for Fulltime, part-time, and contracted artists.
• Schedule annual anti-harassment training.
• Coordinate recruitment and hiring processes across all departments, including job postings, external recruitment support, interviews, and full-cycle hiring.
• Strategize with department heads about specific training needs and opportunities for their departments.
• Administer and track performance evaluations, disciplinary actions, and exit processes.
• Serve as a confidential advisor for employee relations, addressing concerns, complaints, and conflicts; oversee investigations and mediations as needed.

Skills

Human resources

Payroll

Benefits administration

Finance

Tools

QuickBooks

AP software

Google Workspace

Job description

Human Resources & Finance Manager

Position Type: Full-time

Department: Administration/Finance

Reports To: Chief Financial Officer

Olney Theatre Center seeks an experienced and collaborative Human Resources & Finance Manager to play a vital role in supporting the people, operations, and financial infrastructure that power a busy regional theatre and bring its mission to life.

Position Summary

The Human Resources & Finance Manager is a key role within the Administration and Finance Department, reporting to the Chief Financial Officer and collaborating closely with the Director of Finance and General Manager. This position oversees human resources, accounting support, and administrative operations to advance the organization’s mission and ensure operational efficiency.

The Human Resources & Finance Manager leads all aspects of human resources, including compliance with federal and state regulations, HR policy development, recruitment and onboarding, payroll, employee relations, and professional development. The role works closely with leadership to align HR practices with the organization’s mission, culture, and strategic goals.

Key Responsibilities

Human Resources

• Direct all HR functions, ensuring compliance with employment law and Federal and state regulations while aligning policies with the organization’s mission and values.
• Review and update HR forms and documents to comply with annual legal and regulatory changes.
• Run weekly and bi-weekly payroll through payroll system for Fulltime, part-time, and contracted artists
• Schedule annual anti-harassment training
• Stay informed on HR best practices, particularly those affecting arts workers, and share relevant information with staff.
• Work collaboratively with the Artist Advocate on personnel concerns related to the artist experience
• Receive and process employee concerns and complaints per the Employee Handbook, collaborating with other members of the Senior Staff and Board of Directors as necessary
• Develop and maintain HR policies, the employee handbook, performance management systems, and exit procedures.
• Assess employee benefits and serve as liaison to benefits brokers, leading the annual open enrollment process.
• Strategize with CFO about benefit options and administration
• Assist staff with choosing and managing benefits, PTO, and payroll administration.
• Maintain HR files for all employees, both electronic and hard copy.
• Lead onboarding and exit interviews for full-time staff; process onboarding paperwork and welcome 400+ contracted artists throughout the season.
• Coordinate recruitment and hiring processes across all departments, including job postings, external recruitment support, interviews, and full-cycle hiring.
• Strategize with department heads about specific training needs and opportunities for their departments.
• Administer and track performance evaluations, disciplinary actions, and exit processes.
• Serve as a confidential advisor for employee relations, addressing concerns, complaints, and conflicts; oversee investigations and mediations as needed.
• Ensure HR processes are efficient and provide an excellent employee experience
• Promote a collaborative, healthy work environment that strengthens employee satisfaction, cohesion, and production outcomes.

Finance

• Manage open payables filing and invoice entry into QuickBooks.
• Scan and file paid invoices; reconcile insurance invoices and manage payroll invoice accounting entries (QuickBooks, MineralTree).
• Process in-house checks and some vendor ACH payments.
• Assist and support the department throughout the annual audit process.
• Provide other accounting support as needed.

Administrative Support

• Monitor and maintain office supply inventory; oversee tidiness of common work areas (copier, postage machine, supply closet).
• Serve as the point of contact for brokers of organizational insurance policies, including health, life, disability, and Worker's Compensation.

Desired Qualifications

• Minimum of 3 years of experience in human resources, benefits administration, payroll, finance, or a related field.
• Experience with payroll systems, QuickBooks, AP software, and Google Workspace preferred.
• General interest in the arts is a plus with strong cross-cultural competency and sensitivity to employees and contractors from diverse backgrounds.
• Familiarity with theatrical unions is a plus, but not required.
• Ability to use a computer for extended periods.
• Full-time, Monday–Friday; daytime schedule is generally flexible.
• Desired start date: November 2026

The salary for this position begins at $65,000 annually, commensurate with experience. This is a full-time, Exempt position in accordance with the Fair Labor and Standards Act.

Olney Theatre Center offers a comprehensive benefits package including health, dental, and vision insurance; a 403(b) retirement plan; disability and life insurance options; generous paid time off; and complimentary tickets to OTC productions, with access to other DMV-area theatres.

• health, dental, and vision insurance
• 403(b) retirement plan
• disability and life insurance options
• generous paid time off
• complimentary tickets to OTC productions, with access to other DMV-area theatres

Olney Theatre Center is committed to providing equal employment opportunities to all qualified applicants and encourages individuals from historically underrepresented communities to apply.

Employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other status protected by applicable law.