Human Resources Data and Systems Supervisor

State of Washington; Olympia, Washington (WA, District of Columbia); Hybrid; USD 72,000 - 96,000; Full time

Job summary

An established industry player is seeking a dedicated Human Resources professional to lead critical agency processes through effective HR data management and reporting. This pivotal role involves overseeing HR systems, providing expert consultation, and enhancing onboarding experiences for new employees. The ideal candidate will foster a positive workplace culture while supervising a small team, ensuring compliance with labor laws, and innovating HR practices. Join a dynamic environment that values equity and inclusion, where your contributions will significantly impact the organization and its workforce.

Benefits

Flexible work schedules

Teleworking options

Dependent Care Assistance

Tuition Waiver

Public Service Loan Forgiveness

Employee Recognition Leave

12 paid holidays

Commute Trip Reduction Program

Qualifications

• 4 years of experience in human resources consulting and advising.
• Expertise in HR data systems and reporting.
• Supervisory experience in a professional office setting.

Responsibilities

• Provide expert-level analysis on HR data and systems.
• Supervise HR Processor and Onboarding Specialist.
• Ensure timely and accurate processing of personnel actions.

Skills

Human Resources Information Systems (HRIS)

HR Data Analytics

Organizational Management

Onboarding Operations

Data Reporting

Supervision

Education

Bachelor's degree in Human Resources or related field

Professional HR certification (PHR, SPHR, etc.)

Tools

Excel

Washington State Human Resource Management System (HRMS)

SharePoint

Job description

AGRICULTURE - A Cornerstone of Washington's Economy

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.

The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.

The Human Resources (HR) Department is responsible for ensuring Washington State Department of Agriculture (WSDA) is compliant with all state and federal labor laws and regulations, collective bargaining agreements, policies, and best practices. The staff within the HR department provides direction and consultation to managers, supervisors, and staff regarding all facets of human resource administration.

ABOUT THE POSITION: WSDA is looking for a dedicated Human Resources professional to be a leader and key contributor to critical agency processes using HR data and reporting.

TheHuman Resources Data & Systems Supervisorprovides expert-level guidance and consultation, independently acting as a point of contact for assigned specialty areas of the Human Resources Department. Specialty areas may include but are not limited to: Human Resources Information Systems (HRIS) actions, HR Data Analytics, HR Reports, HR System Administration, Organizational Management, and Onboarding Operations.

HR data systems are the bedrock every decision and business process in HR is based on and their integrity is essential. We are looking for a candidate who takes pride in the systems they manage and actively looks to innovate new ways to support our customers.

This position is also the HR reporting expert and supports many vital business processes by; regularly providing key reports to facilitate accurate decision making and timely responses to ongoing issues.

We put a lot of work into hiring amazing talent at WSDA and our onboarding process is where we put our best foot forward to welcome our new employees and facilitate their success. This position oversees the HR side of this process and collaborates with IT, Payroll, and division partners to continuously improve this experience for new employees.

Finally, and maybe most importantly, our ideal candidate is a positive culture-shaping leader who prioritizes investing in their direct reports and creating a workplace culture that people want to be a part of. Two employees report to this position: an HR Processor and an HR Onboarding Specialist. These positions are often entry points into the field of Human Resources and our ideal candidate loves helping people both succeed in their current role as well as equipping them for whenever they are ready to take the next step.

This position is based out of the Natural Resources Building in Olympia, WA. WSDA embraces modern work environments and processes, and this position is eligible for flexible work hours and telework. To best lead a team that works primarily in-person, this position is expected to work at least 60% of its time in the office.

Important Notes

WSDA is recruiting for a full-time permanent Human Resource Consultant 4 position within the Directors OfficeDivision. This position is located in Olympia, Washington and is non-represented.

The base pay offered will take into account internal equity and may vary depending on the preferred candidate's job-related knowledge, skills, and experience. The typical starting salary for this position is:$72,924 - $95,652 annually.Include but are not limited to:

Provideexpertlevelanalysisoncomplex HumanResourcesdata,reports, and systems matters

• Ensure personnel actions are processed and audited timely and accurately prior to the closing of each payroll cycle.
• Audit personnel and position actions, perform proactive intervention and/or provide solutions when errors and issues arise.
• Create and implement standards and procedure to increase turn around time and accuracy rates.
• Work with divisions to create new processes and tools to assist the agency productivity.
• Advise on applicable RCW's, WAC's, and CBA laws and rules.

Oversee organization charts and structure within HRMS and SharePoint.

• Work with payroll in developing, implementing, and evaluating HR/Payroll processing forms.
• Supervise HR Processor and Onboarding Specialist
  • Completes Performance Development Plans and expectations.
  • Approves leave requests and ensure staffing coverage.
  • Monitors required training for staff.
  • Interviews and onboards new employees.
  • Monitors Performance, making applicable action recommendations.

Human Resources Data Analytic Systems Integrity and Reporting Lead

• Act as the Expert in HRIS reporting provides expert consultation on data, reports, and systems related problems.
• Provide technical advice and consultations on how best to visualize and report on data.
• Provide systems training on personnel and position actions and reports to HR staff.
• Process multifaceted reports addressing highly complex and unprecedented issues, assign reports to other trained reporting staff based on skill level and expertise.
• Coordinate the annual HR Managers Report with HR Leadership team.
• Act as the agency's HRMS Data Steward.
• Provide expert level technical oversight on the Human Resources Management System (HRMS) and Washington Workforce Analytics (WWA)
• Establish effective prioritizations. resources, and monitors the completion of major project initiatives.
• Identify problems, analyze, and evaluate deficiencies or difficulties and provide alternatives to management.
• Run reports for staffing reductions and participate in Layoff Teams as a reporting expert for dates specifications and other HRIS related fields.

Human Resources One WA Change Lead

• Working under the direction of the HR Section Manager, partners with One WA Staff on project implementation, as HR's HRIS data expert.
• Analyze HR Data to advise HR management, staff, and employees on HR competencies agencywide.
• Track and update Management on HRMS and Data related changes. makes and implements improvements as needed.

Required qualifications:

Qualifying candidates will meet one of the following criteria options:

Option 1:

• Four (4) years of experience and/or education in broad-based professional human resources, including advising and consulting on human resource matters (data, processing, onboarding, recruitment, professional development, organizational management, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
• Two (2) additional years of demonstrated experience using Washington's States Human Resource Management System (HRMS) to process personnel and organizational management related actions and reports.
Three (3) additional years demonstrated professional level human resources experience in one or more of the following areas:

• Analyzing; policies, laws, rules, or regulations
• Conducting business analysis
• Developing requirements or policies
• Working with Human Resources Information Systems (HRIS)
• HR data analytics and reporting
• HR system administration
• Organizational Management
• Onboarding operations
• SharePoint Administration
• Staffing reductions

• One (1) year experience supervising or as a lead employee in a professional office setting.

• Must be able to legally operate a state vehicle to conducting official state business; to include but not limited to obtaining or maintaining a valid and current driver’s license.

Option 2:

• Four (4) years of demonstrated professional experience business administration, human resources, social or organizational behavioral sciences, or related field or equivalent education/experience.
• One (1) additional year experience supervising or as a lead in a professional office setting.
• Four (4) additional years demonstrated experience using Washington State’s Human Resource Management System (HRMS) to process personnel and organizational management related actions and reports.
• Must be able to legally operate a state vehicle to conducting official state business; to include but not limited to obtaining or maintaining a valid and current driver’s license.

In addition to the above qualifications, the following desired knowledge, skills, and abilities would make your application more competitive:

• Additional years experience supervising in a professional office setting.
• Advanced proficiency in Excel or with report manipulation - having the capacity to use Excel's functions, features, and formulas to organize. analyze, and adjust data.
• PHR, SPHR, SHRM-CP. SHRM-SCP, or CLRP certification.

Employee Benefits

• A healthy work/life balance, which may include flexible work schedules, and teleworking.
• WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave;click herefor more information.
• 12 paidHolidays & Vacation and Leave Accruals.
• All Personal Protective Equipment (PPE) required will be provided by the agency.
• Commute Trip Reduction Program.

For more information about the Washington State Department of Agriculture, visit us atwww.agr.wa.gov.

How to Apply:

You must complete your careers.wa.gov profile and answer the supplemental questions. In addition to completing the online application, and supplemental questions applicants must attach the following documents to their profile to be considered for this position:

· A resume detailing experience and education

· A cover letter describing how you meet the specific qualifications for this position

· Three professional references

By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. Applications with comments "see attachments" will be considered incomplete.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at [phone] or [e-mail].

The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications received via e-mail will not be accepted in lieu of applying through the state's on-line recruitment system.

Equity at WSDA

The Department of Agriculture recognizes, appreciates, supports, embraces, and respects all cultural identities and backgrounds while we collaborate in authentic ways. We hire amazing people that share in the commitment to our Pro-Equity Anti-Racist (PEAR) strategic plan, our Healthy Environment for All (HEAL) Act implementation plan, and our unique needs and desires for belonging, respect, and inclusion. We value the growth and development of our team members by providing equitable access to resources and opportunities for continuous learning, improvement, and advancement.

We strive to hire, cultivate, and retain a productive and dedicated workforce that reflects the communities we serve while we are committed to a workplace that celebrates our differences and supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.

Contact Us

Should you have any questions regarding this position or the online application, contact the Human Resource Office [e-mail]. Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.

Veteran's Preference:Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible,click here.

Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free [phone]. TTY users should first call 711 to access the Washington Relay Service.