Human Resources Coordinator - Talent Acquisition

City of San Luis; Arizona; On-site; USD 45,000 - 65,000; Full time

Job summary

City of San Luis is seeking a Talent Acquisition Coordinator to support a high-volume recruitment program in the City’s Human Resources Department. You will coordinate activities, assist with recruitment goals, and develop hiring strategies while updating job descriptions with department heads.

The role requires a high school diploma or GED and at least two years of administrative HR experience, plus knowledge of HR policies and use of HRIS/ATS systems.

Qualifications

• High school diploma or GED is required and two years of admin experience, preferably in HR.
• Knowledge of Federal/State/City HR regulations and policies is essential.
• Experience with HRIS and applicant tracking systems is preferred.

Responsibilities

• Coordinate a wide range of support activities for the Talent Acquisition program.
• Assist with development of recruitment goals and objectives.
• Develop a sustainable recruiting strategy based on goals and organizational need.
• Develop and update Job Descriptions with Department Heads.
• Post jobs on various job boards and organizations.
• Screen applications to identify qualified applicants.
• Coordinate selection process: interview panels, questions, tests, and packets.
• Facilitate pre-employment testing and maintain records.
• Process new hires: collect information, create files, enter HRIS data.
• Assist with New Employee Orientation and onboarding.
• Collaborate with HR team and agency-wide; maintain confidentiality.
• Ensure ATS is up to date and fully utilized; cross-train in HR functions.

Skills

Planning & organization

Verbal & written communication

Time management & detail orientation

Work ethic & resilience

Education

High school diploma or GED

2+ years admin HR experience

Tools

MS Office

Word

Excel

PowerPoint

Outlook

Teams

Visio

HRIS

Applicant Tracking Systems

Job description

YOUR FUTURE BEGINS HERE!

Join one of the fastest-growing cities in Arizona and the youngest in Yuma County!

Under general supervision, performs a variety of professional, technical, and analytical duties in support of the City’s Human Resources Department’s Talent Acquisition program in a high-volume requisition load.

As the Talent Acquisition Coordinator, you will:

• Effectively coordinate a wide range of support activities for the Talent Acquisition program.
• Assist with development of recruitment goals and objectives.
• Develop a sustainable recruiting strategy based on goals and organizational need.
• Develop and update Job Descriptions, collaborating with Department Heads.
• Post job in various jobs search engines and specialized organizations.
• Carefully reviews and screens job applications to identify the most qualified applicants.
• Coordinate selection process including arranging interview panels, developing interview questions, scheduling applicant testing and preparing interview packets; and advise panel members on the selection process.
• Coordinate and facilitate pre-employment testing and evaluation and maintain records.
• Process new hires by collecting required information, creating initial files, and entering records in the Human Resources Information System (HRIS).
• Assist with coordination of New Employee Orientation and onboarding.
• Collaborate effectively as a team member within HR and agency wide.
• Maintain absolute confidentiality of work-related issues and City information.
• Ensure Applicant Tracking System is used to its full potential and maintained up to date with system updates.
• Cross-train in a variety of HR functions and assists in the training and cross-training of HR staff.
• Perform other duties as required or assigned.

Will possess knowledge of:

• Federal/State/City regulations, guidelines, policies, and procedures.
• Understanding of Recruiting and HR Concepts, policies and procedures.
• Principles and practices of public sector personnel administration, confidential records management, and effective customer service practices.
• Legal, ethical, and professional rules of conduct for HR employees.
• Proper English, spelling and grammar.
• Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook, Teams & Visio)
• Human Resources Information Systems including Applicant Tracking Systems.

Will be skilled in:

• Planning and organization
• Excellent verbal and written communication skills
• Excellent time management and detailed oriented
• Strong ethic and personal motivation, high professional standards and demonstrated initiate and resilience.

Will possess the ability to:

• Organize, prioritize, and handle multiple tasks.
• Adhere to established deadlines and produce work that consistently meets or exceeds team benchmarks.
• Interpret information accurately and make decisions in compliance with applicable Federal/State/ City regulations, guidelines, policies, and procedures.
• Function independently in a fast-paced environment, as well as part of a team.
• Build rapport with team members and represent the Human Resources Department.
• Answer questions, advise staff, and assist with recruiting and selection issues.
• Communicate effectively verbally and in writing.
• Prepare and maintain the security and confidentiality of employee/financial records and reports.
• Use automated information systems to develop and maintain databases, spreadsheets, and documents.

Education, Training and Experience:

• High school diploma or GED, AND
• Minimum of two (2) years of progressively responsible administrative experience, preferably in Human Resources

Licenses and Certifications:

All required licenses and certifications must be valid and maintained throughout employment.

• Arizona driver’s license

Special Requirements:

• Residency within 25 miles of San Luis and within the US.

Desired/Preferred:

• Associate degree in a related field.
• Human Resources Certification: SHRM-CP or PHR
• Bilingual in Spanish.
• San Luis residency.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 10 pounds unaided. Employees must be physically capable of operating City vehicles, for job-related purposes, safely. Specific vision abilities required for this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied individuals.

Work Environment

The employee primarily works in a typical office environment during standard business hours, although some overtime may be required. Employees interact with a variety of internal staff, external vendors, and the public while handling sensitive information and supporting employee programs.

The City of San Luis is committed to Professional Growth and Career Development -

Current employees may be given preferred consideration if they meet the position's minimum requirements.

OPEN UNTIL FILLED

Applications will be reviewed 10 days after the posting date, and interviews will be conducted if a pool of qualified applicants is determined. Interested incumbents are encouraged to apply promptly.

Candidates with the most relevant backgrounds will be invited to participate in the interview/assessment process.