Human Resources Coordinator – Part-Time

Hippocrates Wellness Institute; West Palm Beach (FL); On-site; USD 34,000 - 39,000; Part time

Job summary

Hippocrates Wellness Institute seeks a part-time HR coordinator to support daily HR and administrative operations onsite in West Palm Beach. You will maintain employee records and assist with onboarding, payroll, and benefits while upholding confidentiality and professional standards.

You will partner with managers to coordinate recruitment, onboarding, offboarding, and HR policy implementation, contributing to a respectful, compliant workplace aligned with our wellness-focused culture.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience in HR administration, payroll support, benefits, or office administration preferred.
• Familiarity with onboarding, personnel documentation, payroll processing, timekeeping systems, and benefits administration.
• Strong organizational skills and attention to detail for confidential records.
• Excellent written and verbal communication with professional, service-oriented attitude.
• Proficiency in Microsoft Office and Google Workspace; ability to learn HR/payroll software.
• Ability to handle sensitive information with discretion and professionalism.
• Strong multitasking, time management, problem-solving, and follow-through.
• Ability to prioritize and meet deadlines in a multi-department environment.

Responsibilities

• Assist daily HR operations and maintain employee records.
• Coordinate recruitment activities and onboarding support.
• Manage Form I-9 documentation and background checks coordination.
• Assist with onboarding, including verification and employment documentation.
• Support offboarding processes and equipment returns.
• Assist with payroll preparation by reviewing timesheets and payroll adjustments.
• Collaborate with managers, payroll providers, and accounting to resolve discrepancies.
• Support payroll reconciliation, reimbursements, reporting, and administrative duties.
• Administer benefits including new-hire enrollment and changes.
• Respond to routine HR questions with confidentiality and professionalism.
• Maintain HR information systems and digital records.
• Assist with HR reporting, audits, and compliance reviews.
• Contribute to maintaining a positive workplace aligned with company values.

Skills

HR coordination

Payroll support

Record keeping

Onboarding support

Confidentiality

Education

High school diploma or equivalent

Associate degree in Human Resources, Business Administration, Accounting, or related field preferred

Tools

Microsoft Office

Google Workspace

Form I-9

Job description

Support daily HR and administrative operations as a part-time coordinator onsite in West Palm Beach.

Responsibilities

• Assist with daily Human Resources operations, keeping employee records accurate and documentation organized.
• Maintain confidential personnel files, including employment records, employee status changes, compensation updates, and required HR documentation.
• Coordinate recruitment activities, including applicant communications, interview scheduling, employment documentation, and new-hire onboarding support.
• Help with employee orientation and onboarding procedures, including employment verification, Form I-9 documentation, and background check coordination.
• Support offboarding processes, including separation documentation, exit procedures, equipment returns, and access termination requests.
• Assist payroll preparation by reviewing timesheets, attendance records, approved payroll adjustments, and relevant employee information.
• Partner with department managers, payroll providers, and accounting personnel to identify and resolve payroll discrepancies.
• Support payroll reconciliation, employee reimbursements, payroll reporting, and related administrative accounting responsibilities.
• Assist with benefits administration, including new-hire enrollment, benefits changes, eligibility tracking, and communications with benefits providers.
• Serve as an initial point of contact for routine employee questions related to HR policies, benefits, payroll, and everyday workplace concerns.
• Handle employee information, workplace concerns, compensation details, and sensitive matters with discretion and confidentiality.
• Document employee concerns and coordinate follow-up with management while maintaining professional, respectful employee relations.
• Help maintain employee handbook updates, HR policies, procedures, internal communications, and compliance documentation.
• Monitor HR calendars, employment-related deadlines, required training records, and administrative follow-up tasks.
• Support employee engagement activities, staff communications, internal meetings, training sessions, and organizational events.
• Coordinate with department managers to ensure timely completion of employment documentation, onboarding requirements, and administrative requests.
• Maintain accurate HR information systems, digital records, shared files, and employee databases.
• Support HR reporting, audits, compliance reviews, and additional organizational administrative projects.
• Contribute to a positive, respectful, organized, collaborative workplace aligned with Hippocrates Wellness values.
• Assist with special projects and other HR or administrative duties as assigned.

Requirements

• High school diploma or equivalent required; associate degree in Human Resources, Business Administration, Accounting, or a related field preferred.
• Previous experience in HR administration, payroll support, employee benefits, accounting assistance, or office administration preferred.
• Familiarity with onboarding, personnel documentation, payroll processing, timekeeping systems, and benefits administration.
• Strong organizational skills and exceptional attention to detail for maintaining accurate and confidential records.
• Excellent written and verbal communication skills with a professional, approachable, service-oriented attitude.
• Proficiency in Microsoft Office, Google Workspace, and ability to learn HR, payroll, and administrative software.
• Ability to handle sensitive employee information, compensation records, and workplace concerns with discretion and professionalism.
• Strong multitasking, time management, problem-solving, and follow-through skills.
• Ability to prioritize responsibilities and meet deadlines in a dynamic, multi-department environment.
• Basic knowledge of employment practices, workplace confidentiality, and HR compliance requirements preferred.
• Ability to work independently while maintaining effective communication and collaboration with department managers and employees.
• Professional appearance, polished communication, integrity, and strong accountability.
• Adaptability, flexibility, and willingness to support evolving organizational needs.
• Availability for a part-time schedule of approximately 20-25 hours per week.
• Interest in wellness, hospitality, employee engagement, and supporting a positive organizational culture preferred.

Technologies

• Microsoft Office
• Google Workspace
• Form I-9

Work Environment

• Onsite (in person).
• Hands-on administrative HR support across multiple departments.
• Works closely with management and employees to maintain efficient HR processes and support a culture built on compassion, professionalism, teamwork, confidentiality, and organizational excellence.

Pay

• $25.00-$28.00 per hour