Human Resources Coordinator Part-Time

Blueplatechicago; Chicago (IL); On-site; USD 33,000 - 36,000; Part time

Benefits offered by this job

Medical/Dental/Vision

401(k)

Paid time off

Commuter benefits

Job summary

Blue Plate Catering is seeking a Part-Time HR Coordinator in Chicago. You will lead hourly recruiting efforts, coordinate new hire orientations, and assist with payroll administration, serving as a pivotal contact for new employees to ensure a welcoming onboarding experience.

This role requires 20-25 hours per week with potential for additional hours during peak periods. You’ll ensure compliance with I-9/E-Verify and contribute to engaging HR programs in a fast-paced hospitality environment.

Qualifications

• Bachelor’s degree or equivalent in HR, business, or related field.

Responsibilities

• Manage end-to-end recruitment: postings, screening, scheduling, offers.
• Coordinate and conduct new hire orientations for a smooth onboarding.
• Assist with bi-weekly payroll processing, timecard review, and payroll changes.
• Maintain I-9 and E-Verify compliance.
• Develop employee engagement programs and organize events.
• Maintain HR records and ensure compliance with laws and company policies.
• Respond to routine employee questions.
• Support HR audits and reporting activities.

Skills

Bilingual English/Spanish

Communication

Attention to detail

Confidentiality

Time management

Education

Bachelor’s degree in HR, Business, or related field

Tools

HRIS Paylocity

Job description

Description

Position Summary

The Part-Time Human Resources Coordinator supports the Human Resources department by leading hourly recruiting efforts, coordinating new hire orientation, and assisting with payroll administration. This role serves as one of the first points of contact for new employees, helping create a welcoming onboarding experience while ensuring HR processes are completed accurately, timely, and in compliance with company policies and employment regulations.

This position works approximately 20-25 hours per week with flexibility based on business needs. Additional hours may be available during peak hiring periods.

Essential Functions

• Manage end-to-end recruitment processes, including job postings, candidate screening, interview scheduling, and offer preparation.
• Maintain regular communication with candidates throughout the recruitment process.
• Partner with hiring managers to support staffing needs and hiring timelines.
• Attend job fairs, hiring events, community recruiting events, and other outreach opportunities.
• Coordinate and conduct new hire orientations, ensuring a seamless onboarding experience.
• Continuously improve the orientation experience to reflect Blue Plate’s culture and values.
• Prepare onboarding materials and ensure timely completion of pre-employment requirements.
• Maintain I-9 and E-Verify compliance.
• Maintain recruitment metrics and provide regular reports on hiring activities.
• Assist with bi-weekly payroll processing, reporting and documentation.
• Review timecards and identify discrepancies for resolution.
• Process payroll changes, direct deposit updates, and employee information changes.
• Maintain confidentiality and integrity of payroll data.
• Assist with HR reporting, audits, and compliance activities.
• Respond to routine employee questions.
• Develop and implement employee engagement programs and initiatives.
• Organize company events, recognition programs, and wellness activities.
• Gather feedback through surveys and focus groups to enhance employee satisfaction.
• Maintain HR records ensuring compliance with all federal and state requirements. Conduct regular file audits.
• Support compliance with labor laws and company policies.
• Other HR related tasks as assigned by management

Requirements

Education and Experience

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor’s degree in Human Resources, Business, or a related field preferred.
• 2+ years of experience in HR operations, recruiting, and payroll administration (Hospitality experience preferred).
• HRIS and payroll system experience (Paylocity preferred).
• Proficiency with Microsoft Office and Google Workspace.

Essential Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Blue Plate is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the American with Disabilities Act (ADA):

• Ability to demonstrate strong affinity for Blue Plate’s mission: Our mission is to “care more” for others through food and service experiences that turn our partner’s vision into reality.
• Professionalism, tact and presentation are all essential elements of the job.
• Excellent communication and customer service skills.
• High attention to detail, confidentiality, and accuracy.
• Responsiveness and sense of urgency.
• Working knowledge of employment laws and HR compliance.
• A willingness to learn on the job and expand his/her knowledge.
• Ability to maintain confidentiality with professionalism.
• Adaptable to changing priorities.
• Strong organizational with exceptional attention to detail.
• Strong conflict resolution and problem-solving skills.

Language Skills

Ability to read, write and speak English and Spanish proficiently.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Blue Plate is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the American with Disabilities Act (ADA):

• While performing the duties of this job, the employee is regularly required to talk or hear.
• Possess the ability to fulfill and any all office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer entry, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
• The employee must occasionally lift and/or move up to 20-25 pounds.
• At times, may require more than 40 hours per week to perform the essential duties of the position.
• Fine hand manipulation (keyboarding).

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Blue Plate is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the American with Disabilities Act (ADA):

• Onsite position based at our Chicago headquarters
• Internal office space.
• The noise level in the work environment is usually moderate.

Compensation and Benefits

Hourly Wage Range: $24.00 – $26.00 per hour, based on experience and qualifications.

Benefits Overview

At Blue Plate Catering, we live our core value: We Care More; Humbly Confident; Genuine & Authentic; Goes Beyond. Our comprehensive benefits package reflects our commitment to supporting our team’s well-being and growth. Benefits include medical, dental, and vision insurance, a 401(k)-retirement plan, and paid time off (PTO) with sick leave. Additional perks such as commuter benefits, Flexible Spending Accounts (FSA), free meals, and pet insurance options ensure our team feels valued. We also offer wellness rewards, an Employee Assistance Program (EAP), and resources to help you thrive in work and life.

Blue Plate Catering complies with all applicable federal, state, and local laws governing non-discrimination in employment, including protections related to race, color, religion, sex (including sexual orientation, gender identity, or pregnancy), national origin, age, disability, or genetic information.