Human Resources Coordinator (BLANK AST 3)

University of California - Davis; Davis (CA); On-site; USD 43,000 - 61,000; Full time

Job summary

University of California, Davis is seeking a Staff: Career HR Coordinator to provide daily administrative and consultative support across departmental compliance, recruitment, onboarding, payroll, and personnel transactions. This role partners with the Shared Service Organization to resolve complex issues and ensures adherence to UC policies.

It serves as a resource across units and acts as backup for HR specialists.

Qualifications

• High school diploma or equivalent required.
• Experience coordinating HR practices, policies & procedures in a large organization.
• Experience coordinating recruitment & staffing operations in a large complex organization.
• Experience tracking and maintaining personnel information.
• Experience in a fast-paced, customer-service-driven office.
• Proficient with Word, Excel, PowerPoint, e-mail; experience creating policies in a bargaining environment.
• Strong organizational and managerial skills; ability to prioritize and direct workload.
• Strong verbal and written communication with diverse staff and students.

Responsibilities

• 80% - Human Resources & Compliance Coordination.
• 20% - Payroll Support.

Skills

HR coordination

Recruitment coordination

Personnel tracking

Customer service

MS Office

Policy management

Communication skills

Time management

Education

High school diploma or equivalent

Tools

BANNER

UCPath

Cognos

Handshake

AggieService

Job description

Job Summary

Under general supervision of the Assistant Director of HR, provide daily administrative & consultative support to department related to departmental compliance, student recruitment & selection, salary actions, coordinating onboarding of new employees and off-boarding of separating employees, and payroll. Serve as a resource to the units on multi-dimensional, complex, & sensitive issues. Liaison with Shared Service Organization (SSO) to resolve key issues related to recruitment, onboarding, payroll & personnel transactions. Provide backup support to Assistant Director & HR Specialists on various Personnel functions. Serve as backup for departmental career recruitment coordinating staff safety training & ensuring compliance with UC policies/procedures.

Apply By Date

11/24/2026 by 11:59 pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• High school diploma and / or equivalent certification / experience / training
• Experience coordinating human resources practices, policies, & procedures in a large, complex organization.
• Experience coordinating recruitment and staffing operations in a large complex organization.
• Experience with tracking and maintaining personnel information.
• Experience working in a fast-paced & customer-service-driven office environment.
• Experience using software such as Word, Excel, PowerPoint, e-mail & other computer programs to produce general correspondence, forms, reports, spreadsheets, presentations. Experience creating & managing policies & procedures within a collective bargaining environment.
• Skills to use software such as Word, Excel, PowerPoint, e-mail & other computer programs to produce general correspondence, forms, reports, spreadsheets, presentations.
• Organizational and managerial skills to prioritize, plan and direct workload.
• Verbal & written communication skills to communicate with a diverse staff & student population.

Preferred Qualifications

• Experience in listening to, understanding, interpreting and translating spoken or written statements in both English and Spanish.
• Working knowledge of campus policy/procedures and UC systems, such as BANNER, UCPath, Cognos, Handshake, AggieService or other university systems.
• Customer service skills to exercise diplomacy in dealing with others & to resolve potential problems & discrepancies.

Key Responsibilities

• 80% - Human Resources & Compliance Coordination
• 20% - Payroll Support

Department Overview

Student Housing and Dining Services (SHDS) is a self-supporting auxiliary that provides housing and dining services to approximately 15,000 undergraduate, graduate, and students with families who live in on-campus residential facilities (university owner/managed and Public-Private-Partnerships), as well as providing residential, retail and catering dining services for the campus community. SHDS also provides student support and conference housing services to the campus and general community. For more information about SHDS visit our website at http://www.housing.ucdavis.edu. Student Housing and Dining Services has adopted the following Diversity, Equity, and Inclusion statement:Student Housing and Dining Services is committed to serving the needs of students, staff, faculty and guests from various backgrounds and identities. In full support of our institutional commitment to embrace diversity and practice inclusive excellence, we expect every member of our community to acknowledge, value, and uphold the guidelines set forth in the Principles of Community. As a community of scholars and life-long learners, we commit ourselves to learning together about our differences and commonalities while growing in all areas of equity, diversity, and inclusion. This position works with a high degree of independence to provide customer service to career & student employees in areas of payroll, recruitment, and compliance. This position will be responsible for coordinating recruitment for Student Housing student requisitions, tracking department training to maintain compliance, and supporting payroll. This position supports staff & supervisors with personnel questions & works with campus partners to resolve any issues. Works with the Shared Service Organization, managers, supervisors, staff, & Third-Party Hotel managers & supervisors, in support of a diverse multicultural operation.

POSITION INFORMATION

• Salary or Pay Range: $30.87 - $44.25
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% Fixed
• Shift (Work Schedule): M-F 8-5
• Location: Davis, Ca
• Union Representation: CX-Clerical/Admin
• Benefits Eligible:
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Occasional overtime may be required to meet operational needs. Work with constant interruptions & distractions, traffic & noise from telephone, visitors, etc. Work onsite 5 days a week, with limited opportunities for remote work.

Special Requirements

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks #CA-CB