Human Resources Coordinator-Bilingual- Temp Position

Alila Hotels; California; On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Free room nights

Medical, prescription, dental and 
eye

401K with company match

Paid vacation and sick days

Tuition reimbursement

Free colleague meals

Employee stock purchase plan

Retail discounts

Job summary

Alila Ventana Big Sur, located along the dramatic Big Sur coastline, seeks a highly organized HR Coordinator for a temporary assignment through December 2026. The role supports recruiting, onboarding, communications and HR administration in a luxury hospitality setting.

The ideal candidate is discreet, detail-oriented and able to manage multiple priorities in a fast-paced environment, with proficiency in Microsoft Office and HR systems. On-site work with excellent benefits is offered.

Qualifications

• Previous HR, administrative or hospitality experience preferred.
• Experience in hotel, resort, luxury hospitality or service-oriented environment preferred.
• Strong organizational and administrative skills with attention to detail.
• Excellent written and verbal communication abilities.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
• Proficiency with Microsoft Office, Outlook, Word and Excel.

Responsibilities

• Provide administrative and operational support to the HR department.
• Assist with recruiting activities, including candidate communications, interview scheduling, onboarding coordination.
• Support new colleague onboarding and first-day experience.
• Prepare onboarding materials, forms, training schedules, badges and documentation.
• Maintain accurate HR files and records per company policies.
• Assist with general HR questions and direct inquiries to HR staff.
• Support timekeeping, attendance tracking, HR reports and other admin tasks.
• Coordinate training scheduling, attendance tracking and training records.
• Support colleague meetings, engagement activities and HR events.
• Assist with internal HR communications, forms and policy reminders.
• Maintain confidentiality of colleague information and sensitive records.
• Support compliance activities and ensure documentation is complete.
• Assist with employee relations documentation and follow-up as directed by HR leadership.
• Coordinate with leaders to support hiring, onboarding and training needs.
• Assist HR projects and special assignments during the temporary period.
• Maintain a professional, service-focused presence when interacting with colleagues and leadership.
• Perform other HR duties as assigned.

Skills

Organizational skills

Administrative skills

Communication skills

Confidentiality & discretion

Multitasking

Teamwork

Customer service mindset

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Summary

At Hyatt, we believe in the power of belonging- of making people feel at home no matter where they are in the world. We turn trips into journeys, encounters into experiences, and jobs into careers. Join a team that is making travel more human. Connected. Sustainable. Here, everyone's role matters. Opportunities are yours to shape. Your individuality is celebrated. At the heart of Hyatt is our shared belief that hospitality is more than just a job - it's a career for people who care.

Organization- Alila Ventana Big Sur

Summary

At Hyatt, we believe in the power of belonging- of making people feel at home no matter where they are in the world. We turn trips into journeys, encounters into experiences, and jobs into careers. Join a team that is making travel more human. Connected. Sustainable. Here, everyone's role matters. Opportunities are yours to shape. Your individuality is celebrated. At the heart of Hyatt is our shared belief that hospitality is more than just a job - it's a career for people who care.

Alila Ventana Big Sur is seeking a highly organized, professional, and service-oriented HR Coordinator to support the Human Resources team during a temporary assignment from now through December 2026. Set along the dramatic Big Sur coastline, Alila Ventana Big Sur is a distinctive luxury resort known for its personalized guest experience, wellness offerings, culinary program, and connection to the surrounding natural environment. This position provides an opportunity to support the colleague experience at a unique luxury resort while gaining exposure to a broad range of Human Resources functions.

The HR Coordinator will provide day-to-day administrative and operational support to the Human Resources department, with a focus on recruiting coordination, onboarding, colleague communication, personnel records, training support, and general HR administration. The ideal candidate is organized, discreet, approachable, detail-oriented, and comfortable managing multiple priorities in a fast-paced hospitality environment.

Key Responsibilities

• Provide administrative and operational support to the Human Resources department.
• Assist with recruiting activities, including candidate communication, interview scheduling, application follow-up, and onboarding coordination.
• Support the new colleague onboarding process and help ensure a welcoming and organized first-day experience.
• Prepare onboarding materials, forms, training schedules, badges, and other required documentation.
• Maintain accurate and organized personnel files and HR records in accordance with company policies and applicable requirements.
• Assist colleagues with general HR questions and direct inquiries to the appropriate HR team member when necessary.
• Support timekeeping, attendance tracking, HR reports, and other administrative processes as assigned.
• Assist with training coordination, including scheduling, attendance tracking, communication, and maintaining training records.
• Support colleague meetings, engagement activities, recognition programs, and HR events.
• Assist with internal HR communications, announcements, forms, and policy reminders.
• Maintain confidentiality when handling colleague information, personnel records, and other sensitive matters.
• Support compliance-related activities and ensure required documentation is complete and organized.
• Assist with employee relations documentation and administrative follow-up as directed by HR leadership.
• Coordinate with department leaders to support hiring, onboarding, training, and colleague needs.
• Assist with HR projects and special assignments as needed during the temporary period.
• Maintain a professional, approachable, and service-focused presence when interacting with colleagues, candidates, managers, and resort leadership.
• Perform other Human Resources duties as assigned.

This is an hourly position with a compensation ranging from $24-$26 per hour.

We Offer Excellent Benefits:

• Free room nights, Discounted and Friends & Family Room Rates
• Medical, Prescription, Dental and Vision Insurance
• 401K with company match
• Paid Vacation, sick days, new child leave, and personal day
• Paid Family Bonding Time and Adoption Assistance
• Tuition Reimbursement
• Free colleague meals during shift
• Employee Stock Purchase Plan
• Discounts at various retailers- Apple, AT&T, Verizon, Headspace and many more

Qualifications

• Previous Human Resources, administrative, hospitality, or office experience preferred.
• Previous experience in a hotel, resort, luxury hospitality, or service-oriented environment strongly preferred.
• Strong organizational and administrative skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office, Outlook, Word, and Excel.
• Experience with HRIS, applicant tracking systems, scheduling systems, or other HR technology preferred.
• Ability to work effectively with colleagues at all levels of the organization.
• Strong customer service mindset and professional demeanor.
• Ability to work independently while also functioning effectively as part of a team.
• Must be available to work throughout the temporary assignment from now through December 2026

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.