Human Resources Coordinator, Adjunct Services

The City University of New York; New York (NY); Hybrid; USD 57,000 - 66,000; Full time

Benefits offered by this job

Health plans

Pension benefits

Tuition waivers for CUNY study

Generous paid time off

Job summary

The City University of New York is seeking an HR Coordinator at Queensborough Community College to manage adjunct services, onboarding, payroll processing and employment records. This role reports to the HR Director and requires coordination across departments to ensure compliant, timely processing of personnel actions for adjunct staff.

Hybrid work with at least 70% onsite presence; strong HRIS and payroll system experience expected; bachelor’s degree required, with preference for higher

Qualifications

• Bachelor's Degree required.
• Ability to interpret, apply and explain HR policies including city, state and federal regulations, labor contracts, etc.
• Experience in higher education or public sector setting is preferred.
• Proficiency in Microsoft Office Suite and HRIS systems such as PeopleSoft, Workday; intermediate to advanced Excel skills.
• Strong customer service, judgement, and ability to resolve inquiries efficiently.

Responsibilities

• Coordinate daily operations and administrative functions of the Adjunct Services team for adjunct instructional staff.
• Process and maintain personnel transactions, ensuring accuracy and compliance with regulations.
• Coordinate onboarding activities and ensure timely collection of required employment documentation.
• Prepare and transmit appointment documentation and related records for payroll processing.
• Serve as a primary resource for adjunct staff on employment processes and procedures.
• Assist in planning orientation programs and training sessions for adjunct staff.
• Collaborate with departments to facilitate appointments and payroll processing.
• Support process improvements to enhance efficiency and onboarding.

Skills

HR policies interpretation

Customer service

Communication skills

Organizational skills

Confidential information handling

Independently manage projects

Education

Bachelor's Degree

Tools

PeopleSoft

Workday

Excel

CHRMS/PMS payroll systems

Teams/Zoom

Job description

Position Details

The Office of Human Resources' mission is to deliver comprehensive resources and services that include recruitment, employee benefits, performance management, classification, and compensation as well as employee labor relations. We are committed to providing the highest quality services and we will strive to support our employees so they can better serve our students and our community. We are also dedicated to attracting, encouraging and retaining a highly qualified workforce to support the College's mission of academic excellence.

CUNY is an equal opportunity employer and is committed to increasing the diversity of its workforce. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university’s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of Queensborough Community College’s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diverse faculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States.

Reporting to the Human Resources Director at Queensborough Community College, the Human Resources Coordinator for Adjunct Services performs functions related to employment, on‑boarding, workload and payroll actions for part‑time teaching and non‑teaching instructional staff in accordance with contractual guidelines.

In addition to the CUNY Title Overview, the responsibilities of the position will include but not be limited to the following:

• Coordinate the daily operations and administrative functions of the Adjunct Services team, ensuring the efficient delivery of services and support for adjunct instructional staff.
• Process and maintain personnel transactions for Teaching and Non‑Teaching Instructional Staff, including appointments, reappointments, separations, salary adjustments, and other employment actions, ensuring accuracy and compliance with applicable federal, state, University, and College regulations.
• Coordinate onboarding activities for newly hired adjunct faculty, ensuring the timely collection and verification of required employment documentation and compliance with applicable laws, policies, and institutional procedures, including the completion of employment eligibility verification (Form I-9) for resident and non‑resident instructional employees in accordance with federal requirements.
• Prepare and transmit appointment documentation and related employment records to facilitate timely and accurate payroll processing, including new hire documentation, tax forms, and direct deposit authorizations.
• Serve as a primary resource for adjunct faculty and instructional staff by providing guidance and customer service regarding employment processes, policies, and procedures.
• Assist in the planning, coordination, and delivery of orientation programs, training sessions, and informational workshops for adjunct instructional staff.
• Collaborate with Academic Departments, Academic Affairs, Information Technology, the rest of the Human Resources department and other campus offices to facilitate faculty appointments, employment processing, payroll processing and related personnel activities.
• Support continuous process improvement initiatives by identifying opportunities to enhance operational efficiency, improve customer service, and strengthen employment and onboarding processes for adjunct instructional staff.
• Generate reports and maintain employment data to support operational needs, compliance requirements, and institutional reporting.
• Perform other duties as assigned. This position currently follows a hybrid work schedule which requires a minimum of 70% onsite presence. Remote work is permitted in accordance with agency policy and operational needs.

Qualifications

Bachelor's Degree required.

Preferred Qualifications

• Onetotwo(1-2)yearsofadministrativeexperiencewithgeneralknowledgeofbasicHRfunctions (hiring, payroll, onboarding, training and development).
• Abilitytointerpret,applyandexplainHR policiesincludecity, stateandfederalregulations,laborcontracts,etc.
• Experience in a higher education or public sector setting
• ProficiencyinMicrosoftOffice Suite, HRIS systems such as PeopleSoft, Workday, Teams/Zoom, Payroll systems (CHRMS, PMS), including intermediate to advanced Excel skills
• Strong customer service skills, goodjudgmentandthe ability to resolve inquiries/issues accurately and efficiently
• Abilitytoestablishandmaintaineffectiveworkingrelationshipswithsenioradministrators,facultyandstaff
• Abilitytoworkindependentlyonabroadvarietyofprojects in a fast-paced environment
• Clear, empathetic and professional communication (verbal and written) skills
• Highly organized and detailed oriented
• Handle highly sensitive and confidential information

Cuny Title Overview

Provides information and services to the College community to support the Human Resources function.

• Prepares and executes various personnel transactions involving employee recordkeeping, processing of new hires, pay administration, and recruiting
• Maintains an understanding of policies, procedures, regulations, and collective bargaining agreements relevant to human resources
• Organizes and processes employee information; develops and maintains reports and queries; assures data accuracy and completeness
• Responds to requests for information; troubleshoots issues, follows up and responds to employee inquiries
• Assists HR managers with employee communications of all kinds; may prepare materials, conduct orientation sessions, or update web pages
• Performs related duties as assigned.

Job Title Name: HR Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

Compensation and Benefits

$56,720 to $66,154. Salary commensurate with education and experience.

Increase of 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Closing Date

September 1, 2026.

Review of resumes to begin immediately.

Job Search Category

CUNY Job Posting: Managerial/Professional

Equal Employment Opportunity

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32620

Location: Queensborough CC

Job Type: Full-Time