Human Resources Coordinator

Beveridge & Diamond PC; Washington (District of Columbia); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) retirement plan

Flexible spending accounts

Paid time off

Job summary

Beveridge & Diamond PC is seeking a detail-oriented Human Resources Coordinator to support day-to-day operations in a hybrid role located in the Washington, DC/Baltimore area. You will help with employee services, records, benefits coordination, compliance tracking, and HR projects in partnership with HR leadership and the HRIS Analyst.

The position requires strong organization, confidentiality, and communication skills, plus experience with HRIS/payroll systems, onboarding, and benefits

Qualifications

• Ability to handle confidential information and coordinate detail-oriented administrative processes.
• Experience handling employment verification requests and personnel records.
• Proficiency with Microsoft Office and HRIS/reporting tools.
• Bachelor’s degree or equivalent education with 3+ years admin/HR ops.
• Experience in benefits, leave, or workers’ compensation coordination preferred.

Responsibilities

• Monitor HR inboxes, respond to routine inquiries, escalate sensitive matters.
• Process employment and income verifications and letters with confidentiality.
• Prepare HR communications and change notifications with proper records.
• Administer recognition and payment programs, coordinate approvals.
• Coordinate onboarding activity after HRIS handoff.
• Support Benefits and Leave Specialist with inquiries and events.
• Collect benefits forms and reconcile vendor invoices.
• Maintain confidential personnel files and records.
• Track employee training and compliance deadlines.
• Assist with HR project tracking and SOP development.

Skills

Organizational skills

Attention to detail

Confidentiality

Customer service

Written and verbal communication

Education

Bachelor’s degree or equivalent

Tools

Paylocity

HRIS

I-9

E-Verify

Microsoft Office

Job description

The Human Resources Coordinator provides day-to-day administrative and operational support to the Talent and Human Resources department at Beveridge & Diamond PC. This hybrid role supports employee services, personnel records, benefits administration coordination, compliance tracking, and HR projects in partnership with HR leadership and the HRIS Analyst.

Key Responsibilities

• Monitor designated HR inboxes, respond to routine employee and manager inquiries, document requests, provide timely follow-up, and escalated sensitive or complex matters.
• Process authorized employment and income verifications, employment history requests, and standard employee letters in line with confidentiality and release procedures.
• Prepare routine HR correspondence, employment change notifications, and approved employee communications, coordinating distribution and retaining supporting records.
• Administer routine employee recognition and payment programs, including milestone anniversaries, anniversary reimbursements, and referral bonus documentation, coordinating approvals and payment requests as needed.
• Provide scheduling, meeting coordination, administrative follow-up, and general departmental support to HR leadership and the Benefits Specialist.
• Coordinate responses to state unemployment insurance claims, including requests for separation information, gathering documentation and routing responses for HR leadership review by required deadlines.
• Support the Benefits and Leave Specialist with routine benefits inquiries, enrollment and qualifying life event documentation, employee reminders, follow-up, and open enrollment communications and logistics.
• Collect and organize benefits-related forms, correspondence, invoices, and supporting documentation; assist with routine vendor follow-up and administrative reconciliations as directed.
• Coordinate approved benefits communications and track outstanding employee actions; refer plan interpretation, eligibility determinations, disputed claims, and complex matters to the Benefits Specialist.
• After handoff from the HRIS Analyst, coordinate approved administrative onboarding activities, including new-hire communications and filing of signed wage notices, policy acknowledgments, and completed documents.
• Serve as backup to the HRIS Analyst for pre-onboarding and system-issued onboarding documents in Paylocity.
• Prepare and maintain approved employment change letters and promotion or title-change documentation, supporting employee communications without processing HRIS master-data changes.
• Coordinate departure communications and standard separation documents, oversee completion of non-system offboarding checklists, and partner with the HRIS Analyst on data-dependent tasks.
• Maintain orderly, confidential personnel files and administrative records, identifying missing items and coordinating follow-up.
• Provide administrative coordination for employee leave and workplace accommodation matters, including scheduling, approved communications, confidential documentation collection, deadline tracking, and follow-up under HR leadership direction.
• Support leave and return-to-work administration by tracking required forms and outstanding documentation, and refer eligibility, legal, medical, and accommodation determinations to the responsible HR professional.
• Assist with workers' compensation administration by organizing incident and claim documentation, coordinating routine communications with brokers and carriers, and tracking outstanding claim-related items.
• Maintain restricted access and appropriate confidentiality for sensitive medical and employee relations information.
• Maintain administrative compliance calendars and trackers for recurring deadlines, required workplace postings, notices, recordkeeping activities, and periodic audits, flagging overdue or potentially noncompliant items.
• Track completion of state-mandated and firm-required employee training (for example, harassment prevention training), including assignment reminders, completion records, and escalation of overdue items.
• Organize I-9 and E-Verify supporting records and assist with documentation audits as directed, while the HRIS Analyst retains responsibility for launching and completing designated system workflows.
• Coordinate supporting documentation and review timelines for EEO and other required HR reporting by obtaining system-generated data from the HRIS Analyst and routing submissions for designated review and approval.
• Coordinate bar admission and renewal administrative tracking, firm-paid dues and invoices, required reminders, and record filing where assigned to HR.
• Prepare administrative summaries, maintain employment change distribution records, and support routine audit and information requests without owning HRIS reporting or system data maintenance.
• Coordinate smaller-scale HR projects by maintaining schedules and action trackers, communicating progress, and ensuring deliverables and dependencies stay on track.
• Develop and maintain HR standard operating procedures, checklists, templates, and process reference materials to support consistent service delivery.
• Identify opportunities to streamline recurring administrative processes, improve documentation quality, and strengthen employee service, then recommend changes for review.
• Collaborate with HR leadership, the Benefits Specialist, HRIS Analyst, Recruiting, Payroll, Finance, IT, and other stakeholders to complete assigned administrative work without duplicating functional ownership.
• Provide backup support to the Recruiting team for interview scheduling and candidate logistics as assigned, if requested.
• Support HR team invoice processing, check requests, and visa reconciliation.
• Perform other related duties as assigned.

Required Qualifications

• Strong organizational skills, attention to detail, confidentiality, customer service, and written and verbal communication.
• Ability to manage competing deadlines, maintain accurate records, and follow established procedures while recognizing issues requiring escalation.
• Proficiency with Microsoft Office and comfort learning HR information systems and reporting tools.
• Bachelor’s degree or equivalent combination of education and relevant experience.
• 3 or more years of administrative, human resources, benefits, or related operational experience.
• Experience handling confidential information and coordinating detail-oriented administrative processes.
• Familiarity with personnel records and employment verification requests, plus at least one of: benefits administration, leave coordination, or workers' compensation coordination.

Preferred Qualifications

• Experience in a professional services or law firm environment.
• Experience supporting HR administration in Paylocity or a comparable HRIS environment without requiring responsibility for system administration.
• Broader exposure across benefits, leave, workers' compensation, and HR compliance tracking.
• PHR, aPHR, SHRM-CP, or progress toward an HR certification.

Tools and Systems

• Microsoft Office
• Paylocity
• HRIS
• I-9
• E-Verify

Benefits

• Medical, prescription drug, and dental coverage
• Life and AD&D insurance
• Disability insurance
• Supplemental life and AD&D insurance
• Vision coverage
• Identity protection
• Accident insurance
• Critical illness insurance
• Hospital indemnity insurance
• Long-term care insurance
• 401(k) retirement savings plan
• Flexible spending accounts (health care and dependent care)
• Health savings account
• Section 529 college savings plan
• Pre-tax transportation program
• Employee assistance program (EAP)
• Temporary back-up care for children, adults, and elders
• Generous paid time off (vacation days, paid sick leave, and paid holidays)
• Parental leave
• Bereavement leave
• Other leaves of absence in accordance with applicable laws and firm policies
• Overtime pay (if applicable)
• Bonuses and other performance-related incentives

Work Schedule and Environment

• Full-time position, 9:00 a.m. to 5:30 p.m., with a hybrid work arrangement in the Washington, DC or Baltimore office.
• Occasional work outside standard hours may be required to meet deadlines, with advance approval for overtime.
• Non-exempt position.

Compensation

• Base salary range: $70,000 to $90,000 annually, depending on qualifications and experience.
• As a non-exempt employee, eligible for overtime pay in accordance with applicable law and firm policy.