Human Resources Coordinator

MediVera Compounding Pharmacy; Troy (MI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Full benefits

Generous PTO

Bonus opportunities

Growth opportunities

Job summary

MediVera Compounding Pharmacy is seeking an HR Coordinator to lead the front-end recruiting process and partner with the Director of HR across departments. This role focuses on delivering high-quality candidate experiences while driving growth and process improvements.

The ideal candidate will have 2–4 years in HR/recruiting, a relevant bachelor’s degree (HR) or related field, and HRIS/UKG proficiency. Join a family-owned culture with strong benefits and growth opportunities.

Qualifications

• 2–4 years of experience in HR, recruiting, or related administrative role.
• Bachelor’s degree in Human Resources, Business, or related field; HR certification (PHR/SHRM-CP) valued.
• Genuine hunger and ambition—continuous improvement mindset.
• Excellent organizational and communication skills with high discretion.

Responsibilities

• Own the full front-end recruiting process from requisition to shortlist for hiring managers.
• Coordinate interviews between candidates and hiring managers and ensure a smooth candidate experience.
• Maintain ATS/HRIS records and continuously seek system improvements (UKG preferred).
• Lead pre-start onboarding activities and ensure new hires have what they need on day one.
• Create offer letters and support payroll backup when needed.
• Support HR leadership with data gathering and newsletter contributions.

Skills

Organizational skills

Communication skills

Cross-functional collaboration

Discretion & confidentiality

Process improvement mindset

Education

Bachelor's degree in HR or related field

HR certification (PHR/SHRM-CP)

Tools

HRIS/ATS (UKG)

Google Workspace

Microsoft Office

Job description

MediVera Compounding Pharmacy® is a second-generation family-owned business that cares deeply about its employees. We are dedicated to providing personalized medication solutions to meet the unique needs of our patients. Our culture emphasizes hard work, positive team spirit, and embracing a growth mindset. We have a family-friendly work environment and are proud to offer an unrivaled culture based around our identified core values below. We collaborate closely with healthcare providers to ensure the highest quality and efficacy of our compounded medications. We offer full benefits, generous PTO, tremendous bonus opportunities, and aggressive growth potential.

We’re proud to be Great Place To Work® Certified™ — a recognition based entirely on what our own team had to say. In a confidential, independent survey, the vast majority of our employees told us MediVera is a great place to work (specifically, 92% of our team says MediVera is a great place to work), that they’re proud to work here, and that they feel safe, respected, and welcomed. That’s the culture you’d be joining.

Job Overview

The HR Coordinator is a high-impact role at MediVera and a critical member of a growing HR team. We are not looking for someone who wants to maintain the status quo — we are looking for someone hungry, ambitious, and genuinely obsessed with finding a better way. Someone who sees a process and immediately starts thinking about how to improve it. Someone whose energy raises the bar for everyone around them.

MediVera is growing — aggressively and intentionally. New service lines, new markets, new categories, and a team that is expanding to meet that momentum. The HR function is growing right alongside it, and this role sits at the center of that growth. The responsibilities and scope of this position will evolve as the company and the individual in this seat do — we believe in developing our people and rewarding those who earn it.

At its core, this role leads the front-end recruiting process at MediVera and partners directly with the Director of HR and hiring managers across every department. This position reports directly to the Director of HR.

Job Responsibilities:

• Own the full front-end recruiting process for all open positions — from the moment a requisition opens to the moment a shortlist of qualified candidates is in the hiring manager’s hands. This is the heart of the role, and we expect it to be done with urgency, precision, and pride in every single search.
• Partner directly with hiring managers and department heads across the organization to deeply understand what each team needs — the skills, the personality, the work style — before sourcing a single candidate, because finding the right person starts with truly understanding the role. Respect for All means every department deserves a thoughtful, tailored search.
• Proactively source candidates across multiple channels — job boards, LinkedIn, referrals, and beyond — building a pipeline that doesn’t wait for applicants to come to us.
• Review and evaluate the full applicant pool for each position, applying a rigorous and consistent lens to narrow the field down to the strongest candidates for phone screening.
• Conduct thorough initial phone screens with all shortlisted candidates — assessing communication, culture alignment, and role fit — and deliver a clear, well-documented shortlist to the hiring manager with a recommendation on each candidate.
• Schedule and coordinate interviews between shortlisted candidates and hiring managers, ensuring a seamless experience for all parties and professional communication at every touchpoint.
• Own all candidate communication throughout the process — confirmation messages, pre-interview reminders, day‑of logistics, and a warm, professional welcome when candidates arrive — because how we treat candidates is a direct reflection of who we are as an organization and the positive team spirit we bring to everything we do.
• Own and continuously optimize the Applicant Tracking System (ATS) — maintain accurate, real‑time records across all open requisitions and look for ways to make the system work harder for the team. Embrace a Growth Mindset means the ATS should always be getting better.
• Create offer letters for selected candidates, ensuring accuracy and a professional candidate experience through the final stage of the recruiting process.
• Own all pre‑start onboarding activity — sending onboarding documents, building new hire folders, preparing swag bags, and ensuring every future team member has everything they need before their first day begins.
• Ensure all pre‑start onboarding checklists and offboarding checklists are completed accurately, on time, and fully documented — because Take Pride in Everything You Do means the details matter, every time.
• Serve as the primary backup for payroll processing — step in with full confidence and accuracy when needed, treating employee pay with the care and urgency it deserves.
• Support HR leadership with data gathering, newsletter contributions, and presentation preparation — bringing the same standard of excellence to support work as to everything else.
• Assist with the planning and execution of employee events — bringing energy, creativity, and reliable follow‑through to every experience we create for our team.
• Support HR with additional administrative needs as they arise, approaching every ask with a Work Your Hardest mindset and a willingness to do what the team needs.
• Continuously identify inefficiencies in HR processes and bring solutions — we want someone who sees what could be better and takes ownership of making it so.
• Grow your HR knowledge, skills, and responsibilities over time as the company scales and new opportunities emerge — MediVera’s growth creates real career opportunity for those who earn it.

Attributes & Skills

• 2–4 years of experience in an HR, recruiting, talent acquisition, or related administrative role — enough experience to contribute immediately, enough runway to grow significantly.
• A bachelor’s degree in Human Resources, Business, or a related field is preferred; an HR‑specific certification (PHR, SHRM‑CP, or equivalent) is also strongly valued. We are open to being surprised by the right candidate regardless of formal credentials.
• Genuine hunger and ambition — you are not looking for a comfortable job, you are looking for a place to build something and grow. You have a track record of making the environments around you better.
• An obsession with process improvement — you do not accept ‘this is how we’ve always done it’ and you have examples of processes you’ve improved, streamlined, or built from scratch.
• Exceptional organizational skills and the ability to manage multiple open requisitions, competing priorities, and complex logistics simultaneously without losing accuracy or momentum.
• Outstanding interpersonal and communication skills — you build trust quickly with candidates, hiring managers, and employees at every level of the organization, because strong relationships are the foundation of great recruiting.
• Experience with an HRIS or ATS platform; UKG experience is a strong and specific advantage.
• Proficiency in Google Workspace (Gmail, Google Calendar, Google Meet) and Microsoft Office Suite.
• High degree of discretion, professionalism, and confidentiality — you handle sensitive information and situations with the maturity and judgment they require.
• Excellent cross‑functional partnership skills — this role works closely with hiring managers and department heads across the entire organization and must be able to build relationships, ask the right questions, and deliver results across every team.

This job description reflects our commitment to have respect for all, take pride in everything you do, embrace a growth mindset, work your hardest, and display positive team spirit in all aspects of our organization.

MediVera is different.

Here, you’re not just another employee—you’re part of a team that’s rewriting what pharmacy work can feel like. We’re family‑owned, fiercely independent, and unapologetically built around people, not profits.

At MediVera:

• You matter. Your work directly improves lives, not just corporate earnings.
• You’re seen. Our leadership isn’t hidden in glass towers—they walk the floor, know your name, and value your input.
• You belong. Our culture is non‑negotiable: respect, passion, pride, growth, and teamwork aren’t slogans, they’re how we live.
• You make impact. Every idea, every contribution helps shape how we grow and how we serve patients.

Here, you’re not just filling prescriptions. You’re filling a purpose. You’re shaping lives. You’re fueling a mission that matters. You’re helping one patient at a time live their best life!

If you’re tired of being a number, tired of stress without meaning, and ready to be part of something real—this is where you belong.