Human Resources Coordinator

RXinsider LTD.; Trenton, Northern (NJ, KY); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Rees Scientific Corporation is seeking a Human Resources Coordinator to support essential HR functions and enhance the employee experience. You will manage records, assist with onboarding/offboarding, benefits, compliance, and data management across HR processes.

You will coordinate open enrollment, respond to benefits inquiries, and collaborate with payroll to ensure accurate timekeeping and leave processing. This role requires strong organizational skills and professional communication.

Qualifications

• Associate or Bachelor’s degree in HR, Business Admin, or related field or equivalent experience.
• 1–3 years of experience in Human Resources or related administrative support.
• Proficiency with Microsoft Office and experience with HRIS systems.
• Excellent organizational and multitasking skills with high attention to detail.
• Strong written and verbal communication with discretion for sensitive information.

Responsibilities

• Maintain accurate, confidential employee records in physical and digital formats.
• Update HR databases with hires, terminations, and changes; support audits and policy retention.
• Coordinate benefits enrollment and open enrollment processes; assist payroll with attendance and leave data.
• Assist with onboarding and offboarding processes; organize orientation and return of company property.
• Support HR policy updates, document management, and employee communications.
• Assist with job postings, resume screening, and candidate communications.

Skills

HR knowledge

Organizational skills

Communication skills

Discretion

Team collaboration

Education

Associate or Bachelor's degree in HR or Business

Tools

Microsoft Office

HRIS systems

Job description

Important

100% On-Site Position

Temporary to Permanent

Must be less than an hour from Ewing, NJ

Job Summary

The Human Resources Coordinator is responsible for supporting essential Human Resources functions, ensuring the efficient operation of HR processes, and enhancing the overall employee experience. This role combines administrative responsibilities with the coordination of HR activities across recruitment, employee support, onboarding, offboarding, benefits, compliance, and data management.

HR Data Management and Compliance

• Maintain accurate and confidential employee records in both physical and digital formats.
• Update HR databases and systems with employee information, including status changes, new hires, terminations, and performance documentation.
• Ensure compliance with legal and company documentation retention policies.
• Assist in maintaining compliance with labor laws and regulations, ensuring proper documentation and reporting.
• Prepare for audits and HR-related assessments.

Benefits and Payroll Coordination

• Respond to employee inquiries regarding health insurance, retirement plans, and wellness programs.
• Coordinate open enrollment processes and support benefits communication initiatives.
• Process benefits enrollments, changes, and terminations promptly.
• Collaborate with the payroll department to ensure accurate tracking of attendance, time off, and leave requests.
• Support payroll processing by ensuring employee data is current and accurate.

Policy Administration and Documentation

• Assist with maintaining and distributing updated HR policies, ensuring employees have easy access to current guidelines.
• Support compliance by helping to update and review HR documents for accuracy and legal alignment.
• Organize HR documents, including policies and employee resources, for easy access and use.

Recruitment and Onboarding Support

• Assist with job postings, resume screening, scheduling interviews, and managing candidate communications.

Rees Scientific Corporation

Job Description

Human Resources Coordinator

Onboarding

• Coordinate the onboarding process, including preparing new hire documentation, organizing orientation sessions, and addressing new employee inquiries.
• Facilitate offboarding processes and ensure the return of company property.

Employee Relations and Performance Tracking

• Assist with employee performance reviews as necessary.
• Serve as a point of contact for employee inquiries regarding HR policies, benefits, and procedures.
• Aid in resolving employee issues and concerns, escalating matters as needed.
• Help organize employee engagement initiatives and events.

General HR Administrative Support

• Schedule HR-related meetings, manage departmental communications, and handle confidential correspondence and documentation.
• Provide administrative support for special HR projects, maintaining high organizational standards and prioritization.
• Perform other duties as assigned to support the HR team and organizational goals.
• Other Assignments as Required.

Qualifications

• Associate degree or Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience.
• 1-3 years of experience in Human Resources, administrative support, or a related field, with a working knowledge of HR principles, policies, and standard procedures.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and experience with HRIS systems.
• Excellent organizational and multitasking skills, with a high level of attention to detail.
• Strong written and verbal communication skills with the ability to handle sensitive information with discretion.

Key Competencies

• Customer Service Orientation: Demonstrates a commitment to high-quality service for employees, managers, and external partners.
• Communication Skills: Effectively conveys information in a professional and clear manner.
• Problem-Solving: Proactively identifies and resolves issues to ensure a positive employee experience.
• Attention to Detail: Maintains accuracy and thoroughness in data management and record-keeping.
• Team Collaboration: Works well with others and contributes to team goals while respecting individual roles and responsibilities.