Human Resources Coordinator

TEEG; Thompson (CT); On-site; USD 34,440 - 48,216; Part time

Job summary

A civic and social organization in Connecticut is seeking a part-time Human Resources professional. This role involves supporting disenfranchised populations, managing HR responsibilities, and ensuring compliance with employment laws. Ideal candidates will have a Bachelor's degree in human resources or related experience. Strong communication and organizational skills are essential. The position reports to the Executive Director and requires a commitment to the organization’s mission.

Qualifications

• Desire to work with disenfranchised populations while supporting the organization’s mission.
• Strong written, oral, organizational, and conflict-resolution skills.
• Possesses a valid driver’s license and reliable transportation.

Responsibilities

• Ensure agency compliance with all employment laws and regulations.
• Assist leadership in optimizing employee engagement and retention.
• Administer HRIS software and manage hiring processes.

Skills

Desire to work with disenfranchised populations

Strong written, oral, organizational, and conflict-resolution skills

Ability to work independently and collaboratively

General knowledge of local and regional services

Education

Bachelor’s degree in human resources management or related field

5 years of similar work experience

Tools

Microsoft Office software

HRIS software

Job description

Be among the first 25 applicants

Status: Part-Time (25 hours/week), Non-Exempt

Qualifications

• Desire to work with disenfranchised populations while supporting TEEG’s mission
• Bachelor’s degree in human resources management, related field or 5 years of similar work experience
• Proficiency in Microsoft Office software, knowledge of HRIS software(s)
• Strong written, oral, organizational, and conflict-resolution skills
• Ability to work independently and collaboratively with flexible hours and duties
• General knowledge of local and regional services and supports
• Clean record with State Police Bureau of Identification, Department of Children and Families and Department of Motor Vehicles
• Possesses a valid driver’s license, reliable transportation, and proof of registration and motor vehicle insurance
• Respect for persons without regard to age, race, color, national origin, ancestry, religion, sex, pregnancy, transgender status, gender identity or expression, sexual orientation, disability, genetic information, marital/civil union status, veteran status, uniformed servicemember status or socioeconomic status

Certifications (to be provided)

• Mandated Reporting
• Elder Abuse Identification & Mandated Reporting
• CPR & First Aid
• Mental Health First Aid for Adults

Physical/Mental Requirements & Working Conditions

• Frequent stationary work in an office setting to include keyboarding and/or handwriting
• Daily working hours may vary to meet client and agency needs, including occasional early morning, evening, and weekend requirements
• Occasional local travel in a personal or agency vehicle
• Occasional one-on-one interactions with staff, volunteers or clients who may exhibit an emotionally heightened or withdrawn state and/or with behavioral diagnoses that may require de-escalation, crisis prevention or intervention
• Frequent in person, virtual and/or telephonic oral communication and listening
• Ability to lift and/or move up to 30 pounds

Essential Functions

• Maintain strict confidentiality of client and agency data and records
• Maintain strong knowledge of all TEEG services and make inter-agency referrals as necessary
• Copying, faxing, emailing, scanning, and filing physical and/or electronic records
• Accurate and timely data entry and reporting in appropriate database(s) and/or to funders
• Attend meetings, supervision, trainings, and professional development opportunities as required
• Provide departmental and agency-wide assistance and/or coverage during high volume programs or colleague absences
• Comply with outlined policies, procedures and agency culture including representing TEEG positively at agency events and in all public venues
• Accurate and timely logging of monetary and/or in-kind donations directly received

Responsibilities

• Ensure agency is operating in compliance with internal policies, local, state and federal employment laws and regulations at all times; stay current on changing regulations and make notifications to staff of changes in a timely manner
• Assist leadership in optimizing employee engagement, development and retention through employee well-being; Oversee employee engagement opportunities and develop plan for wrap around system of support to staff
• Serve as reporting avenue for employee concerns, conflicts and grievances; develop corrective action plans as necessary
• Administer HRIS software, update records, requests, processes as needed to ensure staff accessibility and efficiency; administer hiring platform via HRIS, create new job postings, correspond with applicants, schedule interviews, send offer letters and administer onboarding processes as directed
• Compile and maintain up to date electronic personnel and confidential files for Staff, Mentors (paid and unpaid), Interns and Contracted Staff; perform background checks and gather personnel data as required
• Draft new and revise current job descriptions as needed; administer descriptions to staff, supervisors and leadership upon revision
• Prepare and submit credentialing applications for Therapeutic Support Staff to state credentialing service; Provide renewal documents to ensure compliance in a timely manner
• Administer employee benefit programs; meet with employees upon benefit eligibility to review plan benefits and/or complete benefit waiver; schedule benefit presentations with providers
• Assist Associate Director with completion of annual Worker’s Compensation payroll audit
• Serve as Chair of agency’s Safety Committee
• Carry out committee operations in compliance with state regulations, prepare for and participate in state inspections
• Schedule and carry out quarterly meetings, prepare agendas
• Ensure accurate and thorough minutes are recorded and distributed
• Develop and revise safety protocols and Emergency Action Plan; ensure compliance by all staff, provide safety trainings as necessary
• Draft and/or collect incident reports within 24 hours of incident, conduct investigations and notify insurers as necessary, maintain accurate files of reports
• File, process and/or respond to all worker’s compensation and unemployment claims in a timely manner
• Identify and plan quarterly professional development opportunities for full staff participation; develop individualized training programs for staff; ensure compliance of required trainings to meet programmatic requirements
• Ensure probationary and annual performance appraisals are conducted by supervisors; develop performance improvement plans as necessary
• Draft and distribute new and renewing offers of employment and Contracted Services Agreements as directed by leadership; Complete employment verifications requested by outside entities
• Revise Employee Handbook annually to ensure compliance with local, state and federal guidelines; administer to staff for acknowledgement upon revision
• Offboard employees as necessary, conduct exit interviews, collect agency property, develop transition plans, etc.
• Create, revise, and maintain current copies of internal agency forms, releases, requests, etc., distribute to staff and board of directors as necessary; Provide internal technical support to staff and board of directors as abilities allow and/or submit service tickets to IT contractor
• Maintain ongoing inventory of agency keys, bank cards and technology; assign to staff as directed, record assignments in HRIS
• Any other duties as assigned by Supervisor or Executive Director

Seniority level

• Mid-Senior level

Employment type

• Part-time

Job function

• Human Resources
• Industries
• Civic and Social Organizations