Human Resources Coordinator

ADP, Inc.; St. Helena (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Pacific Union Co. is seeking a temporary HR and Payroll professional to support our team in St Helena, CA for a 3+ month assignment.

You will process weekly payroll, handle new hire onboarding, and provide benefits support while maintaining confidentiality and accuracy. Responsibilities include managing I-9s, employment verifications, and HRIS data updates, with a focus on timely payroll processing and excellent employee service in a bilingual environment (English/Spanish).

Qualifications

• Onsite work required Monday–Friday during core business hours.
• AA or equivalent and 2–4 years related experience.
• Bilingual English and Spanish.
• Working knowledge of HR, Benefit and Payroll laws and regulations.
• Strong organizational, problem-solving and analytical skills.
• Ability to work independently and as part of various teams.
• Proficient on all Microsoft programs.
• Familiarity with HR/Payroll software a plus, but not required.

Responsibilities

• Process weekly payroll and coordinate terminations in HRIS.
• Distribute weekly DS payroll checks and mail PUC paychecks.
• Coordinate final checks for terminations and enter terminations in the HRIS.
• Enter employee data changes and update external benefit vendor sites.
• Process unemployment, disability, and wage garnishment requests.
• Respond to employee inquiries and conduct new hire orientations.
• Complete I-9s accurately and monitor expiring documents.
• Complete employment verifications promptly.
• Provide data entry support for benefit enrollments and terminations.
• Coordinate injury forms and report workers’ compensation claims.
• Maintain accurate personnel files and support paperless records transition.
• Code and process departmental expenses and order office supplies.
• Support coordination of company events and identify process improvements.

Skills

Bilingual English/Spanish

Microsoft Office

Strong organizational skills

Analytical skills

Independent and team worker

Customer facing

Education

AA or equivalent

Tools

HRIS

HR/Payroll software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Temporary - Full Time Clerical St Helena, CA, US

3 days ago Requisition ID: 1061

DATE:October 2026

REPORTS TO:Human Resources Director

SUPERVISORY RESPONSIBILITIES:None

EXEMPT ( ) NON-EXEMPT (x)

We are seeking a temporary HR and Payroll professional for an assignment of 3+ months to support our HR team and our diverse workforce at Domain Services and Pacific Union Co. In this role, you will be responsible for payroll processing while providing comprehensive HR support with the highest standards of confidentiality, integrity, and customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Payroll

• Process weekly payroll from timecard review through final approval, ensuring it is accurate, timely, and compliant with California and federal wage and hour laws. Serve as backup for biweekly payroll.
• Distribute weekly DS payroll checks; mail PUC paychecks on time.
• Coordinate final checks for terminations and enter terminations in the HRIS on time, with all paperwork prepared in advance.
• Enter employee data changes (address, compensation, department, etc.) and update external benefit vendor sites to match.
• Process unemployment, disability, and wage garnishment requests.

Employee Support and Onboarding

• Respond to employee inquiries by phone and through the HR inbox; resolve issues or elevate to an HR partner as appropriate.
• Process new hire paperwork and coordinate and conduct new hire orientations.
• Complete I-9s accurately; monitor and follow up on expiring documents.
• Complete employment verifications promptly.

Benefits and Leave

• Provide data entry support for benefit enrollments and terminations, including retirement, medical, dental, vision, life, disability, and wellness programs.
• Coordinate injury forms and report claims to the workers’ compensation carrier.

Administration

• Maintain accurate, compliant personnel files, filing weekly and supporting the transition to paperless records.
• Code and process department and credit card expenses monthly.
• Order office supplies and keep the HR office clean and organized.
• Support coordination of company events.
• Identify opportunities to improve processes and efficiency.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES

• Other duties as assigned.

QUALIFICATIONS REQUIREMENTS

• As a customer facing role must be able to work onsite Monday - Friday during core business hours
• AA or equivalent, two to four years related experience, or equivalent combination of education and experience
• Must speak, read and write both English and Spanish
• Working knowledge of HR, Benefit and Payroll laws and regulations
• Strong organizational, problem-solving, and analytical skills
• Ability to work independently and as a member of various teams and committees
• Proficient on all Microsoft programs
• Proven ability to handle multiple projects and meet deadlines
• Strong interpersonal skills
• Ability to deal effectively with a diversity of individuals at all organizational levels
• Attention to detail and good follow-up/through
• Good judgement with the ability to make timely and sound decisions
• Familiarity with HR/Payroll software a plus, but not required

ALIGNED VALUES

– Successful candidates will share in the Harlan Family and company values:

• Family business
• Humility
• Alignment
• Teamwork
• Loyal
• Long term vision
• Trustworthy
• Passion
• Accountability

Pay Transparency Disclosure: The pay scale for this position is $25.00- $30.00 per hour. These figures represent what we reasonably expect to pay for this position, but the actual compensation offered will depend upon numerous job-related factors, including but not limited to candidate qualifications, skills, experience, education, location, and alignment with market data. The Company reserves the right to modify the range in the future.

Pacific Union Co. is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Employment with Pacific Union Co. is at-will, meaning either the employee or employer may terminate the relationship at any time with or without cause and with or without notice, except as provided by law.

If you require an accommodation to apply for or interview for a position, please contact our Human Resources Department at 707.286.1900 [e-mail]