Human Resources Coordinator

Springfield Public Schools MA; Springfield (MA); On-site; USD 49,000 - 64,000; Full time

Job summary

Springfield Public Schools in Massachusetts is seeking a Human Resources Coordinator to support and advise district and school-based administration on all HR functions necessary for recruiting, hiring and retaining qualified staff. You will coordinate with the MA Department of Elementary and Secondary Education in support of district HR related functions.

The role includes managing the substitute teacher system, onboarding staff, training principals, preparing reports, maintaining records, and

Qualifications

• Bachelor’s degree in a relevant field; 5 years experience may substitute for a degree.
• 1–3 years of relevant HR experience preferred.
• Knowledge of HR policies, benefits, and district procedures.
• Ability to manage payroll and reporting processes.

Responsibilities

• Supports and advises district and school administration on HR functions for recruiting, hiring and retention.
• Coordinates with colleges/universities for student teacher pre-practica and internships.
• Manages substitute teacher system, onboarding and payroll tasks.
• Provides weekly reports to administrators and personnel; maintains documentation and spreadsheets.
• Attends meetings, trainings, and workshops; assists with district pipeline programs.
• Completes related duties as assigned.

Skills

Interpersonal skills

Detail-oriented

Customer service

Communication

Data analysis

Office software

Problem solving

Teamwork

Adaptability

Email discipline

Education

Bachelor's degree in relevant field

1–3 years of relevant experience

5 years experience substituted for degree

Tools

MS Office

Payroll systems

Job description

Human Resources Coordinator

Springfield Public Schools HUMAN RESOURCES - Springfield, Massachusetts Open in Google Maps

This job is also posted in Springfield Public Schools MA

Job Details

Job ID: 5915168
Application Deadline: Sep 18, 2026 11:59 PM (Eastern Standard Time)
Re-Posted: Sep 04, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

GENERAL SUMMARY

Supports and advises district and school-based administration on all human resource functions necessary for recruiting, hiring and retaining qualified, highly effective staff. Coordinates with district stakeholders and the MA Department of Elementary and Secondary Education in support of district Human Resource related functions.

ESSENTIAL DUTIES & RESPONSIBILITIES

The above position is illustrative of the tasks and responsibilities. It is not meant to be all –inclusive of every task or responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change.

• Manages the substitute teacher system, including the recruitment, onboarding and payroll
• Provides training and assistance to principals, principal clerks and other personnel regarding substitute teacher assignments
• Provides support in creating and implementing initiatives to recruit and retain qualified and highly effective staff.
• Provides weekly reports to administrators and other personnel
• Maintains documentation and spreadsheets
• Attends and prepares documents for meetings, trainings and workshops
• Coordinates with colleges/universities for student teacher pre-practicums, observations and internship placements in district schools.
• Assists with the districts pipeline programs
• Attends job fairs
• Assists with presentations
• Assists with human resource departmental functions.
• Performs related duties of a similar nature and level as assigned.

MINIMUM JOB QUALIFICATIONS

Education and Experience

Bachelor’s degree in relevant field, 5 years of experience can be substituted for a degree

One to three years of relevant experience.

KNOWLEDGE, SKILLS, and ABILITIES

• Knowledge of School Committee policy related to Human Resources functions.
• Knowledge of progressive discipline and grievance procedures for all groups.
• Knowledge of the legal requirements related to Human Resources related functions.
• Knowledge of district benefits and the ability to convey them to the candidates in a clear understanding manner
• Ability to meet with colleges to create programs that will help to supply our district with highly qualifed teachers/substitute teachers
• Ability to assist in ensuring the school operates within that allocation with regards to their staff
• Ability to respond to accurately to emails
• Ability to handle common inquiries or complaints
• Ability to respond to questions from students, faculty, staff, and visitors
• Ability to apply mathematical concepts for caluculation of payroll and other projects
• Ability to effectively communicate with applicants and staff
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret an extensive variety of data and instructions in written, oral, schedule, mathematical, or diagram form and deal with several abstract and concrete variables
• Ability to use (or learn to use) computer software and systems applicable to the position
• Ability to follow oral and written instructions and procedures
• Ability to collect, organize, and interpret data and prepare accurate records
• Ability to maintain well-organized materials, files, systems and tools
• Ability to adapt to changes in work situations and priorities
• Ability to reason/analyze; use logic to identify and resolve problems
• Ability to evaluate, organize, and summarize data and information
• Ability to establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities

CORE KNOWLEDGE, SKILLS, AND ABILITIES

• Skill in utilizing interpersonal skills to relate and interact with a diverse population
• Skill in detail oriented planning and able to set priorities, objectives, and meet deadlines
• Ability to provide positive and effective customer service
• Ability to adapt to and accommodate new methods and procedures
• Ability to work independently or as a member of a team
• Ability to apply listening skills, work under pressure, address conflict and solve problems
• Ability to read, analyze and interpret standard, policies, procedures and regulations
• Ability to effectively present information using attention to detail and accuracy
• Ability to exercise good judgment
• Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone
• Ability to communicate effectively orally and in writing

PHYSICAL REQUIREMENTS

Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects.

WORKING ENVIRONMENT

This position requires employee be in an office or similar indoor environment.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The list is not all-inclusive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About our District

Springfield Public Schools is a cultural gem in Western Massachusetts that is committed to providing a learning environment that opens the doors of infinite possibilities to our amazing students and staff. We strive to equip each of our approximately 24,000 students with learning experiences that enhance their knowledge and critical thinking skills. We are the 3 rd largest district in Massachusetts. Our district has over 44 languages spoken and over 60 countries represented by both students and staff. We foster a positive and professional environment in our schools and worksites where people feel valued, respected, supported, seen and heard. Our students and staff share their ideas and perspectives, learning from and appreciating each other. We are a district that is committed to equity and excellence.

Join a team that Empowers Educators

In addition to offering competitive salaries and benefits, we provide numerous cutting-edge professional development opportunities for all staff. We let our data shape the professional development of the district, therefore, it is relevant and actionable. We support our teaching staff with mentors such as instructional leadership specialists and effective educator coaches to work with them throughout the year in lesson planning, data analysis and management. Our district offers career advancement opportunities and is invested in “Grow our Own” and educational pipeline programs. These programs help our staff achieve a college degree or lead to certification pathways.

If there is something that you would like to know specifically about the position that you are applying for or assistance with matching your skills to a position, Carmen Molina-Figueroa will be happy to assist you at

[e-mail] .

The Springfield Public Schools is committed to maintaining a work environment free from discrimination on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related conditions, ancestry, age, disability, or military service, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose discrimination and harassment or who participate in an equal opportunity investigation. The Springfield Public Schools is committed to maintaining a learning environment free from discrimination on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, disability or homelessness.

NONDISCRIMINATION EMPLOYMENT STATEMENT

The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related conditions, ancestry, age, disability, veteran status, or marital status.

NOTICE OF SEX NONDISCRIMINATION

Springfield Public Schools does not discriminate on the basis of sex and prohibits sex discrimination, including sexual harassment, in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment.

Inquiries about Title IX may be referred to the Springfield Public Schools’ Title IX Coordinator,[e-mail] , the U.S. Department of Education’s Office for Civil Rights athttps://ocrcas.ed.gov/contact-ocr , or both.

The Springfield Public Schools Title IX Coordinator is Jeremy Saint Laurent, Chief Legal Counsel in Legal Services, 1550 Main Street, Springfield, MA 01103, 413-787-7100 ext. 55325,[e-mail] .

Springfield Public School’s sex nondiscrimination policy and grievance procedures can be located on the Springfield Public Schools website,www.springfieldpublicschools.com/non-discrimination

To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please refer [e-mail]

Position Type: FT - Full Year

Salary: $49,221 to $64,012 Per Year

Job Categories:

Organization-level Positions > Coordinator

Support Staff > Human Resources

Equal Opportunity Employer

The Springfield Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religious creed, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, handicap, or military service, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Kathleen O'Sullivan , Assistant Chief of Human Resources
• HUMAN RESOURCES
• Phone: [phone] Ext. 55390
• Email: [e-mail]

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