Human Resources Coordinator

IXL Learning; San Mateo (CA); On-site; USD 77,366,016 - 94,558,464; Full time

Job summary

IXL Learning, a leader in personalized learning products, is seeking a Human Resources Coordinator in San Mateo, CA. The role provides administrative and operational support to the HR team in a fast-paced, detail-oriented environment.

The position requires a bachelor’s degree and 2+ years in HR or recruiting, with knowledge of employment laws and HR best practices. Proficiency in Google Suite, Microsoft Office, and HRIS/ATS systems is expected. The base hourly rate is $27–$33 with full benefits.

Qualifications

• Bachelor’s degree required; HR coursework preferred.
• 2+ years of proven experience in HR or recruiting.
• Knowledge of employment laws and HR best practices.
• High attention to detail and data accuracy.
• Strong interpersonal skills and ability to maintain confidentiality.
• Proficiency in Google Suite, Microsoft Office, and HRIS/ATS systems (Workday/Greenhouse a plus).

Responsibilities

• Assist with HR email inbox and route inquiries to the appropriate teams.
• Manage incoming mail and respond to correspondence.
• Support HR policies and onboarding/offboarding processes.
• Coordinate IT/payroll communications and administer related systems (I-9, background checks).
• Partner with Benefits Manager to support wellness program and open enrollment.
• Coordinate benefits administration, audits, and related tasks.
• Plan logistics for in-office and virtual events to foster positive culture.
• Support management development training: scheduling, materials, attendance, follow-up.
• Ensure compliance training is scheduled, tracked, and recorded.
• Assist with contingent worker tracking and HR data reporting.
• Maintain HR documentation and personnel records.
• Lead or participate in HR special projects.

Skills

HR experience

Recruiting support

Employment laws

Attention to detail

Data accuracy

Education

Bachelor's degree

HR coursework

Tools

Workday

Greenhouse

Google Suite

Microsoft Office Suite

Job description

IXL Learning, developer of personalized learning products used by millions of people globally, has an exciting opportunity available for a Human Resources Coordinator. In this role, you will provide administrative and operational support to the HR Team. Regardless of the assignment, our ideal candidate demonstrates strong business judgment, professional etiquette, and exceptional analytical and problem-solving skills. This is a dynamic work environment requiring you to be highly organized, extremely detail-oriented, and able to multi-task with ease.

This position requires you to be in our San Mateo, CA, headquarters office.

What You'll Be Doing

• Assist with monitoring and responding to the HR email inbox, providing timely, professional support and assigning questions to appropriate team members when needed (payroll, benefits, leaves, Workday, etc.)
• Manage incoming mail, including opening, scanning, routing, and responding as appropriate to ensure timely handling of all correspondence
• Support the administration of IXL policies and practices
• Assist with onboarding and offboarding processes, communication with IT and payroll teams, workflows, systems and act as administrator for related systems including I-9 processing and background investigations
• Partner with the Benefits Manager to develop and communicate IXL’s wellness program including coordinating wellness week activities as part of annual benefits open enrollment
• Assist with benefit audits and other administrative tasks related to benefits administration
• Coordinate logistics for various in-office and virtual events, such as wellness initiatives, trainings, various meetings, etc. including vendor communication, event planning, and employee engagement strategies that foster a positive workplace culture
• Support the execution of management development training programs by scheduling sessions, coordinating materials, tracking attendance, and ensuring follow-up completion
• Ensure all required compliance training is accurately scheduled, tracked, and recorded to meet internal standards and regulatory requirements
• Assist with contingent worker tracking
• Conduct research, analyze data and prepare reports as needed to support human resources or other business requested data
• Assist with maintaining and organizing HR documentation and personnel records
• Lead or participate in HR special projects as needed

What We're Looking For

• Bachelor’s degree required; HR coursework preferred
• 2+ years of proven experience working as part of an HR or recruiting team
• Some knowledge of employment laws and HR best practices
• High attention to detail and commitment to data accuracy
• Highly effective interpersonal skills and ability to maintain a high level of confidentiality
• Ability to manage small projects and initiatives, with management support
• Proficiency in Google Suite, Microsoft Office Suite, HRIS/ATS systems (Workday and/or Greenhouse experience a plus)

The base hourly rate for this full-time position is $27 to $33 per hour + benefits. Our pay ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire pay for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an equal opportunity employer and does not discriminate against applicants and employees based on any legally protected category.