Human Resources Coordinator

Adjoin; San Diego (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive Medical Coverage

Generous retirement matching

Employer-paid long-term disability

Employer-paid life insurance

Wellness program with counseling

Volunteer program with paid hours

Dental, FSA, PTO, holidays and more

Job summary

Adjoin is seeking an Administrative HR Assistant to support HR operations in California. You will handle onboarding, pre-hire processing, employee files, and benefits tasks, ensuring accuracy and compliance.

The role requires attention to detail, ability to multi-task, and strong communication as you collaborate with the HR Director and other staff to deliver reliable services for clients and employees.

Qualifications

• 1 year experience in administrative support.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Ability to follow detailed, multi-step instructions and maintain confidentiality.
• Proficient in MS Office and organizing records.

Responsibilities

• Maintain electronic employee personnel files by uploading and auditing documents.
• Process pre-employment requests, new hire setup, onboarding, and paperwork auditing.
• Monitor HR email box and escalate issues as needed.
• Complete Verifications of Employment and EDD/Disability inquiries.
• Coordinate terminations with local office and payroll, ensuring timelines.
• Provide internal customer service by answering questions and password resets.
• Assist Safety Administrator with duties and benefits tasks as assigned.
• Oversee DMV Pull enrollments, audits, and uploads with oversight from HR Generalist.
• Assist with I-9 tracking, audits and E-Verify usage.
• Uphold Adjoin’s code of ethics and values and other duties as assigned.

Skills

MS Office

Communication skills

Attention to detail

Data entry

Confidentiality

Tools

HRIS

E-Verify

Job description

For over 40 years, Adjoin has been dedicated to helping people find communities where they feel safe and respected, and where they can be themselves in every aspect of their lives. Adjoin provides services and advocacy for people with disabilities and Veterans. We serve more than 1400 clients annually throughout the state of California ranging in age from 18 to 83 years. We assist our clients to be productive citizens by providing a living and work environment where they feel challenged, respected, and accountable as they strive to meet the demands of life.

Our mission is to create limitless pathways for people to belong where they live, work, learn, and play.

If you are passionate about making a positive impact and fostering a supportive, enriching environment, we invite you to join our team and help create a brighter future for those we serve.

RESPONSIBILITIES & DUTIES

• Responsible for HR Quality Assurance activities as identified by HR Director in areas of responsibility
• Collaborates on annual reporting and updates as required
• Ensures all activities in area of responsibility meet CARF requirements
• Completes regular reporting for HR Director on areas of oversight and other areas as requested
• Maintains electronic employee personnel files by uploading and auditing documents
• Serve as primary person responsible for processing Pre-Hire requests, New Hire Set Up and Onboarding, and New Hire Paperwork Auditing with the oversight of the Recruitment and Onboarding Specialist
• Monitors HR email box and elevates issues as needed to appropriate parties
• Completes and tracks Verifications of Employment and EDD/ Disability Inquiries
• Sends out termination paperwork as needed, coordinates with local office and payroll to ensure timelines are followed and completes employee termination checklist tasks
• Provides Internal Customer Service by answering questions for staff, resetting passwords and answering employee questions
• Supports Safety Administrator with duties/tasks as needed.
• Completes benefits administrative tasks as assigned such as enrollments, changes and audits under the oversight of the HR Generalist
• Completes Term Filing and conducts Corodata maintenance such as archiving files at the end of the year
• Oversees administrative duties for the DMV Pull program such as enrollments, audits, and uploads, and elevates to HR Generalist as needed
• Assists with I-9 tracking, audits and compliance. Utilizes E-Verify for employment authorization.
• Actively promotes, exemplifies and teaches Adjoin’s code of ethics and Adjoin’s values.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

• 18 years of age or older
• 1 year experience in an administrative setting supporting a variety of functions
• Excellent verbal and written communication skills
• Strong analytical and problem-solving skills
• Well-developed interpersonal skills are critical.
• Demonstrated computer literacy (MS Office) and capability to maintain well-organized records and files.
• Ability to follow detailed, multi-step instructions is critical to this position.
• Ability to multi-task, work under pressure and manage time is also an essential component of this position.
• Demonstrated ability to effectively navigate and maintain professional boundaries as custodian of confidential information.

POSITION REQUIREMENTS

• Successful completion of pre- employment drug screen and background check.
• Physical evaluations may be required dependent upon specific assigned duties or compliance requirements and may include a TB test and/or a lift and transfer test.
• Acceptable DMV record.

BENEFITS AND PERKS

• Competitive Medical Coverage
• Extremely generous retirement matching
• 100% Employer-paid long-term disability coverage
• 100% Employer-paid employee and dependent life insurance
• Employee Wellness program with fun incentives, prizes and chances to connect with your peers
• Mental health resources (EAP) with 5 free counseling sessions per year (for you AND your dependents)
• Volunteer program with paid volunteer hours for a cause of your choice
• Dental, Flexible Spending Account, paid time off, holidays, and more!

EEO

People matter. All humans deserve respect, dignity, and a place to build their own future. Here at Adjoin, we believe and live this every day. Adjoin is an equal opportunity employer, welcoming all individuals regardless of age, ancestry, disability, gender identity, genetic information, marital status, pregnancy-related conditions, race, religion, sexual orientation, and other protected characteristics. We are committed to creating a fair and inclusive workplace where every employee can thrive.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.