Human Resources Coordinator

Guardian Fleet Services; San Antonio (FL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

$15K Employer paid Life Insurance and

Job summary

Guardian Fleet Services Inc. is seeking a detail-oriented HR Coordinator to support HR operations, onboarding, acquisitions integration, and reporting. This role acts as a primary contact for HR inquiries and helps ensure compliant, efficient processes across the employee lifecycle.

The role involves travel to acquisition sites, coordinating onboarding, offboarding, and policy inquiries. The successful candidate will be highly organized, service-oriented, and able to manage confidential

Qualifications

• 2+ years of HR coordinator or related HR experience.
• Experience with ATS; UKG preferred.
• Strong customer service and communication.
• Proficient in Microsoft Office.

Responsibilities

• Coordinate onboarding for new hires including I-9, background checks, and drug screens.
• Support onboarding for acquisitions and HR integration efforts.
• Travel to acquisition locations to support onboarding and alignment.
• Coordinate offboarding and conduct exit interviews.
• Manage unemployment claims and maintain documentation.
• Respond to employee inquiries via HR shared mailbox.
• Assist with HR policies, handbook, PTO, referral bonuses, verifications.
• Prepare and distribute weekly HR reports and workforce data.
• Maintain confidential employee records and compliance.
• Partner with recruiting, operations and leadership to ensure onboarding.
• Assist VP of HR with special projects and programs.
• Ensure HR processes comply with legal/admin requirements.
• Other duties as assigned.

Skills

Customer service

Communication

Organization

Discretion

Multitasking

Tools

UKG HRIS

ATS

Microsoft Office

Job description

Travel: 15%-20% Overnight Travel Required

Join Our Growing Team

We are seeking a detail-oriented, proactive HR Coordinator to support key HR operations functions, mergers and acquisitions support, employee transitions, and operational reporting. This role offers an exciting opportunity to support the integration of newly acquired companies through travel, onboarding, employee communications, and organizational alignment.

The HR Coordinator will play a critical role in supporting employees and leaders throughout the employee lifecycle, from onboarding through offboarding. This position will also serve as a primary point of contact for employee HR inquiries, assist with acquisition integrations, maintain HR compliance, and provide administrative and reporting support to the VP of Human Resources and HR leadership team.

The ideal candidate is highly organized, service-oriented, thrives in a fast-paced environment, and enjoys helping employees while ensuring HR processes are completed accurately and efficiently.

What You’ll Do

• Coordinate onboarding activities for new hires, including new hire paperwork, I-9 verification, background checks, and drug screen completion.
• Assist with onboarding employees from newly acquired companies and support HR integration efforts.
• Travel to acquisition locations as needed to support employee onboarding, communications, and organizational alignment.
• Coordinate employee offboarding processes and conduct exit interviews.
• Manage unemployment claims and maintain supporting documentation.
• Monitor and respond to employee inquiries through the HR shared mailbox.
• Assist employees with questions regarding HR policies, company handbook policies, paid time off programs, referral bonuses, employment verifications, and general HR-related matters.
• Prepare and distribute weekly HR reports and workforce-related data.
• Maintain employee records while ensuring confidentiality and compliance with company policies.
• Partner with recruiting, operations, and leadership teams to deliver a positive employee onboarding experience.
• Assist the VP of HR and HR Directors with special projects, employee programs, incentives, and strategic initiatives.
• Ensure HR processes comply with all applicable legal and administrative requirements.
• Other duties as assigned

What We’re Looking For

• Minimum of 2 years of Human Resources Coordinator, Human Resources Assistant, or related HR experience.
• Previous experience using an Applicant Tracking System (ATS); UKG experience strongly preferred.
• Strong customer service and employee support skills.
• Excellent verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Willingness and ability to travel overnight up to 15%-20%.

Preferred Qualifications

• Experience supporting mergers and acquisitions or multi-location organizations.
• Experience in managing unemployment claims and employment verifications.
• Experience with HR reporting and workforce metrics.
• Familiarity with HRIS systems, preferably UKG.

Why Join Us?

• Paid Time Off & Paid Holidays
• $15K Employer paid Life Insurance and AD&D
• 401(k) Plan
• Short Term Disability & Long-Term Disability
• Hospital Indemnity
• Cancer plan
• Employee Assistance Program
• Employee Referral Bonus

We are an Equal Opportunity Employer and are committed to building a diverse and inclusive workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status under applicable federal, state, or local laws.

We believe that diversity strengthens our organization and are dedicated to providing a workplace free of discrimination, harassment, and retaliation. Employment decisions are based on qualifications, merits, and business needs.