Human Resources Coordinator

Kinsale Insurance; Richmond (VA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off including holidays

Job summary

Kinsale Insurance in Richmond, VA is seeking an HR Coordinator to support recruiting coordination and administrative tasks across high-volume pipeline roles and specialized searches.

You will partner with recruiters, hiring managers, and candidates, handling interview scheduling, onboarding, and event coordination while growing into ownership of full requisitions over time.

Qualifications

• Experience in HR coordinating or recruiting coordination roles.
• Strong organization and logistics management across multiple stakeholders.
• Clear written and verbal communication representing the company to candidates and at events.
• Proficiency with HR systems and data accuracy.

Responsibilities

• Own interview scheduling and candidate logistics across open requisitions.
• Manage end-to-end new-hire process: offer paperwork, background checks, pre-boarding, day-one onboarding.
• Coordinate career fairs and campus recruiting events, including logistics and on-site attendance.
• Maintain and update the Applicant Tracking System for requisitions and candidate status.

Skills

Organizational skills

Communication

Multistakeholder coordination

MS Office (Outlook/Teams/Word/Excel)

Tools

ATS (Applicant Tracking System)

MS Office Suite

Job description

Are you an organized, people-focused professional ready to build a rewarding career in HR? Join Kinsale Insurance, a leading excess and surplus (E&S) lines carrier headquartered in Richmond, VA. We're known for our high-quality, high-touch approach and innovative, personalized solutions that help clients manage complex risks. As part of our Talent Acquisition team, you'll play a key role in bringing great people into our growing organization.

About the Role

As an HR Coordinator, you'll provide dedicated recruiting coordination and administrative support across both high-volume pipeline roles and specialized searches. You'll represent Kinsale at every touchpoint - by phone, by email, and in person at job fairs and campus events. This role offers a defined growth path: you'll start by mastering coordination and logistics, then grow into ownership of full recruiting requisitions for our highest-volume, most repeatable roles. Along the way, you'll work closely with recruiters, hiring managers, and candidates, building the foundation for a long-term career in talent acquisition.

What You'll Do

• Owning interview scheduling and candidate logistics across all open requisitions, including collecting interviewer availability and confirming interviews.
• Managing the new-hire process end to end, including offer paperwork, background check follow-up, pre-boarding, and day-one onboarding.
• Coordinating career fair and campus recruiting events, including registration, logistics, and on-site attendance.
• Maintaining the Applicant Tracking System (ATS), including requisition setup, candidate status updates, and data accuracy.
• Building toward steady-state ownership of a portfolio of high-volume pipeline requisitions over time.

What You Bring

• Prior experience in HR, recruiting coordination, or a related coordination-heavy role.
• Strong organizational skills and comfort managing a high volume of scheduling and logistics across multiple stakeholders simultaneously.
• Clear, professional written and verbal communication skills - you'll represent the company to candidates and at campus events and job fairs.
• Comfort working in an Applicant Tracking System (ATS) and general HR systems, with high attention to detail on data accuracy.
• Proficiency in Outlook, Teams, Word, and Excel.
• A proactive, ownership-oriented mindset and willingness to travel occasionally for career fairs and campus recruiting events - a plus for candidates eager to grow beyond administration.

Why You'll Love Working at Kinsale

• Competitive Pay & Bonus Opportunities - Rewarding performance and initiative.
• Comprehensive Benefits - Health, dental, and vision insurance with up to $3,600 (individual) or $7,000 (family) in HSA contributions per year.
• Work-Life Balance - Generous paid time off including 22 days of PTO and 10 paid company holidays.
• Career Growth - Clear promotion paths, mentorship, and ongoing professional development.
• Retirement & Security - Up to 6% matching 401(k) contributions on base salary and bonus, standard life insurance, and disability coverage.
• Continuous Learning - Annual $3,000 reimbursement for educational training and certifications.

Integrity & Responsibility

Kinsale values strong financial responsibility. A credit check will be conducted as part of the selection process for roles that require sound judgment, trustworthiness, or access to sensitive information.

Salary Range

$60,000 - $70,000

This posted range is our best estimate; starting salary will be based on experience level. Additionally, the posted range reflects only base salary and does not include annual bonuses, benefits, or reimbursements.