Human Resources Coordinator

Griesing Law, LLC; Philadelphia (Philadelphia County); On-site; USD 50,000 - 70,000; Full time

Job summary

Griesing Law LLC, a women-owned law firm in Philadelphia, is seeking a full-time Human Resources Coordinator to provide day-to-day HR and administrative support. This role is crucial for onboarding new hires, managing payroll systems, and responding to HR-related inquiries.

The ideal candidate should hold a Bachelor's degree in human resources or a related field and have 1-3 years of relevant experience. Strong organizational skills and interpersonal abilities are vital for fostering an inclusive work environment.

Qualifications

• Bachelor’s degree in human resources, business, or related discipline required.
• Minimum of 1-3 years of human resources experience.
• Experience with payroll and/or HRIS systems.

Responsibilities

• Provide day-to-day human resources support to the Firm’s operations and staff.
• Responsible for new hire onboarding including all required paperwork.
• Administer payroll and HRIS system administration.

Skills

Payroll administration

Organizational skills

Interpersonal skills

Time management

Education

Bachelor’s degree in human resources or related discipline

Tools

HRIS systems

Job description

Griesing Law, LLC is a full-service women-owned and operated law firm based in Philadelphia with satellite offices in Bucks County, Pennsylvania, Cincinnati and New York. We are proudly certified as a woman-owned business by WBENC, enabling us to tackle opportunities specifically intended to promote diversity and inclusion in the legal profession.

We are looking to grow our diverse team with a Human Resources Coordinator. This is a full-time, onsite role, and you will be working at our main office located in Center City, Philadelphia.

Job Description

• Under the direction of the COO, provide day-to-day human resources, administrative support to the Firm’s operations and staff
• Responsible for all new hire onboarding including, but not limited to background checks, new hire paperwork administration, building access badge creation
• Administer payroll/HRIS system administration
• Responsible for all changes made in system through payroll change notice forms including new hires, terminations, salary and supervisor changes
• Manage the new employee orientation program, including coordination, setup, and presentation of general policies and procedures
• Respond to internal and external human resources related inquiries or requests and provide appropriate assistance or referral to the COO
• Administer health and welfare plans including enrollments and terminations, process required documents through payroll and insurance providers, and assist with COBRA administration and record keeping
• Assist with annual open enrollment process and employee presentations by arranging for distribution of materials from carriers, communicating changes to employees, and arranging on-site representation by providers, within deadlines
• Resolve employee complaints related to health and welfare plans, escalating issues as needed
• Act as liaison with benefits broker and various insurance carriers and fosters effective relationships with client representatives
• Acts as a resource to employees to ensure understanding and compliance with benefit and human resource policies and regulations
• Serves as point of contact for emergency coverage needs or work overflow issues securing and coordinating appropriate coverage/support
• Maintains all employee/contractor personnel files (active, termination, and medical files) and create new files as needed at time of hire
• Facilitate transferring of files for new or departing employees; including securing client transfer letters, coordinating with other firms, arranging onsite & offsite storage, etc.
• Facilitate communication and oversees processes with outsourced IT providers
• Support COO with staffing needs
• Fully document all work and comply with development best practices
• Continually work towards strengthening industry knowledge and all relevant applications
• Adhere to all business processes while performing tasks
• Take on new tasks, responsibilities and other work-related duties as assigned by the COO

Qualifications

• Bachelor’s degree in human resources, business, or related discipline required
• Minimum of 1-3 years of human resources experience and a demonstrated track record of accomplishments
• Experience with payroll and/or HRIS systems
• Ability to think ahead and plan over a 1-2-year time span
• Ability to organize and manage multiple priorities with effective time management
• Excellent organizational skills with an eye for details
• Ability to be flexible to adapt and act quickly when urgent matters require it
• Ability to work and maintain patience with diversified individuals of various ethnic backgrounds and professional competencies and work with all levels of personnel including Firm leadership
• Project a positive, professional image toward clients, attorneys, vendors and staff in all interactions and situations.
• Follow all Firm rules, policies and practices as outlined by the Employee Handbook and/or by the COO
• Must also be able to work independently as within a team and possess a positive, "can-do" attitude
• Maintain all client, Firm and employee information as confidential and share only on a need to know basis
• Must be presently authorized to work in the U.S. without a requirement for work authorization sponsorship by our company for this position now or in the future

Additional Information

All your information will be kept confidential according to EEO guidelines.