Human Resources - Coordinator

Spa Ojai; Ojai, Northern (CA, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Spa Ojai in Ojai, CA is seeking an HR Administrative Support role to assist the HR team with data and file management, recruitment support, benefits, training, and internal communications. The position also provides guest-facing support and requires organization and discretion in handling confidential information.

The ideal candidate is bilingual (English/Spanish), proficient in MS Office and HRIS systems, has strong communication skills, and at least 1 year of HR experience, preferably in a

Qualifications

• Bilingual: fluent in English and Spanish.
• Basic understanding of Human Resource principles.
• Excellent written and oral communication skills.
• Solid computer skills with MS Office and G-Suite.
• Ability to multitask and prioritize projects.
• Ability to keep sensitive information confidential.
• Strong customer/guest service orientation.
• Well organized and detail-oriented.
• Minimum 1 year HR experience; prior experience in service industry preferred.
• Experience with Ceridian HRIS is a plus.

Responsibilities

• Provide administrative support to HR and assist with day-to-day operations.
• Perform front desk/reception duties: answer calls, greet visitors, take messages.
• Maintain HRIS and manage office supplies and stock.
• Prepare reports and materials for meetings and internal communications.
• Assist with employee relations, training, benefits, and recruitment activities.
• Respond to reference checks per policy and guidelines.
• Communicate HR programs and policies to staff and manage distribution of materials.

Skills

Bilingual English/Spanish

HR principles

Communication skills

MS Office & G-Suite

Multitasking

Confidentiality

Customer service

Well organized

HR experience

Ceridian

Tools

Ceridian

Job description

905 Country Club Rd, Ojai, CA 93023, USA

Job Description

Posted Wednesday, August 19, 2026 at 10:00 AM

Provide administrative support to the Human Resources team with day to day operations specific to the areas of data and file management which includes data entry, maintaining associate files and HRIS system. Assist with recruitment, employee relations activities, benefits activities, training activities, and internal communication pieces. Provides clerical and administrative support to the Human Resources department and internal/external guest-focused support to the organization. Must be able to work with moderate supervision and be well organized.

STANDARD SPECIFICATIONS:

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees or guests.

SKILLS AND QUALIFICATIONS:

Must be fluent in both English and Spanish

Basic understanding of Human Resource principles.

Excellent communication skills, written and oral.

Solid computer skills with MS Office (Word, Excel, PowerPoint, Publisher, G-suites).

Ability to multi-task and prioritize projects and assignments.

Ability to keep sensitive departmental issues confidential.

Clear understanding of customer/guest service.

Well organized.

Ability to perform assigned tasks with attention to details.

At least one year of Human Resources experience.

Previous experience, preferably in a service oriented industry and or capacity.

Previous experience with Ceridian.

ESSENTIAL JOB FUNCTIONS

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor.

Provide department managers with administrative support as requested.

Perform general front desk/reception duties: handle in-coming calls, take messages, meet and greet visitors and OVI employees.

Capable of relating and interacting with individuals of all levels. As unique situations present, be sensitive to corporate needs, employee goodwill & the public image.

Keep up with maintenance of HRIS System.

Purchase, stock, and maintain office supplies and materials.

Prepare reports, internal communication pieces, materials for presentations and or distribution, as well as standard forms for in-house meetings.

Assist with employee relations, training, benefits, and recruitment activities both on/off site.

Respond to requests for reference checks on previous associates according to OVI policy as well as State and Federal guidelines.

Provide general information on all Human Resources programs including benefits, associate privileges, recruitment, activities and all other OVI established policies and procedures.

Assist with participant packets and or materials as needed (orientation, training, recruitment, benefits) and maintain stock of all employee information.

905 Country Club Rd, Ojai, CA 93023, USA