Human Resources Coordinator

ADVANTAGE MEDIA SERVICES LLC; New Holland (Lancaster County); On-site; USD 42,000 - 62,000; Full time

Job summary

ADVANTAGE MEDIA SERVICES LLC is seeking a Human Resources Coordinator to provide on-site administrative support to the HR team in a fast-paced warehouse environment.

The role focuses on coordinating new hire orientations, onboarding, and serving as the on-site liaison with staffing agencies while maintaining accurate, confidential associate records and ensuring smooth day-to-day HR operations.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of HR, recruiting, staffing, or related experience.
• Strong attention to detail and ability to manage confidential information.
• Strong verbal and written communication with associates, staffing agencies, and site leadership.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Coordinate and facilitate new hire orientations for hourly associates.
• Serve as a primary on-site point of contact for temporary associates and employment agencies.
• Handle sensitive associate information with professionalism and discretion.
• Assist with HR projects and routine administrative tasks.
• Maintain accurate and confidential associate records and onboarding documentation.
• Communicate with staffing agencies regarding needs, start dates, attendance, and status.

Skills

Attention to detail

Strong communication

Time-management

Confidentiality

Independent worker

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PDF tools

Job description

The Human Resources Coordinator provides on-site administrative and operational support to the Human Resources team. This role is primarily responsible for coordinating new hire orientations, supporting the onboarding process, assisting with the day-to-day management of staffing temporary associates, and providing general administrative support as needed. This position plays an important role in ensuring accuracy, organization, and confidentiality within HR operations.The HR Coordinator will serve as a key point of contact for staffing agencies and will maintain consistent communication regarding staffing needs, attendance, new assignments, performance concerns, and associate status. This role requires strong organization, communication, follow-through, and the ability to work effectively in a fast-paced warehouse environment.Essential Duties and ResponsibilitiesCoordinate and facilitate new hire orientations for hourly warehouse associates, including full-time, part-time, and temporary associatesServe as a primary on-site point of contact for temporary associates and employment agenciesHandle sensitive associate information with professionalism and discretionAssist with routine HR projects and administrative tasks as assignedMaintain frequent communication with staffing agencies regarding staffing needs, open positions, start dates, attendance, associate status, and other workforce-related mattersCoordinate the arrival and onboarding of associates and ensure they are properly directed to the appropriate department or training areaAssist operations and HR leadership with addressing temporary associate concerns, questions, and general workplace issuesMaintain accurate and confidential associate records, including onboarding and employment-related documentationPerform other clerical or administrative duties based on business needsQualificationsHigh school diploma or equivalent requiredMinimum of 1-year of Human Resources, recruiting, staffing, or related experience.Strong attention to detail and ability to manage confidential informationStrong verbal and written communication skills with the ability to communicate effectively with associates, staffing agencies, and site leadershipAbility to manage multiple priorities and follow up on time-sensitive requests.Basic computer proficiency, including Microsoft Word, Excel, and PDF toolsStrong organizational and time-management skillsAbility to work independently while also collaborating effectively with HR, operations teams and external staffing agenciesPhysical RequirementsAbility to sit or stand for extended periodsAbility to lift and move files or boxes up to 25 lbs. as neededHigh school diploma or equivalent requiredPrior administrative or office experience preferred, but not requiredStrong attention to detail and ability to manage confidential informationBasic computer proficiency, including Microsoft Word, Excel, and PDF toolsStrong organizational and time-management skillsAbility to follow instructions and work independently when neededPhysical RequirementsAbility to sit or stand for extended periodsAbility to lift and move files or boxes up to 25 lbs. as neededWork EnvironmentThis position works in an office environment and regularly handles confidential information. Accuracy, professionalism, and discretion are essential.The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.According to the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA), employees must be able to perform the “essential job functions with or without a reasonable accommodation.”AMS Fulfillment will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.