Human Resources Coordinator

New Braunfels Utilities

New Braunfels (TX)

On-site

USD 42,000 - 62,000

Full time

3 days ago

Be an early applicant

A complete application in a minute

Tailored resume and cover letter, ready to send.

Get past ATS filters

Job summary

The New Braunfels Chamber is seeking a Human Resources Coordinator to provide administrative support across the employee lifecycle, from hiring to separation. Responsibilities include accurate data entry, HRIS updates, benefits coordination, and compliance with federal and state posting requirements.

You'll collaborate with the Talent Acquisition Partner, schedule interviews, coordinate onboarding, and assist with performance recognition and employee relations.

Qualifications

One plus year of experience in a Human Resources setting.
Proficiency in HRIS software (preferably ADP) and Microsoft Office.
Exceptional attention to detail and organizational skills.
Excellent communication and interpersonal skills.

Responsibilities

Administers onboarding and pre-employment processing.
Maintains HR records and data entry accuracy.
Coordinates employee immunization programs and drug testing.
Schedules interviews and supports hiring processes.
Supports benefit administration and leave management.
Ensures compliance with federal and state postings.

Skills

Attention to detail

Interpersonal skills

Customer service

Time management

Education

Associates degree

Tools

ADP HRIS

Microsoft Excel

MS Word

PowerPoint

Job description

Position Summary

The Human Resources Coordinator provides administrative support to both internal and external customers. This role involves assisting employees with overseeing employment processes from the initial stages of hiring through to the seamless separation of employment, ensuring accurate data entry to maintain HR records and documentation, and assisting with benefit administration. This position plays a pivotal role in maintaining efficient HR operations and providing essential support to our employees throughout their employment journey.

Essential Duties & Responsibilities

Comprehensive Employment Processes

Administers applicant testing and pre-employment processing.

Ensures effective onboarding of employees by scheduling interviews, facilitating onboarding for new hires, entering new hires in the HRIS system, completing all new hire paperwork, and executing seamless termination procedures when needed (i.e., retirements, resignations, and terminations).

Accurately inputs relevant data for new hire into all HR systems and spreadsheets.

Conducts exit interviews and ensures terminations are entered into all HR systems.

Schedules all interviews for job candidates.

Collaborates with the Talent Acquisition Partner on posting jobs on various workforce sites, attending job fairs, updating job descriptions, and assisting with the hiring process.

Coordinates employee immunization programs, including scheduling, tracking completion, and maintaining confidential medical records in accordance with applicable privacy requirements.

Administers the organization's random drug and alcohol testing program, including managing the random selection pool, coordinating quarterly draws, and notifying employees and supervisors in accordance with program timelines.

Conducts annual MVR checks for all employees in safety-sensitive or driving-required positions, ensuring timely completion and appropriate review by HR.

Compliance and Documentation

Maintains HR records, managing document workflows, and ensuring the timely completion of essential HR paperwork.

Uphold the highest standards of compliance and accuracy by maintaining HR documentation, records, and reports. Ensure that all processes and paperwork adhere to regulatory guidelines and internal policies.

Maintains required federal and state workplace postings and ensures compliance with applicable notice obligations.

Employee Relations and General HR Support

Readily available to address employee inquiries and concerns related to HR matters. Provide clear and helpful information to ensure employees feel supported and informed throughout their employment with the organization.

Coordinate and execute employee recognition programs, including but not limited to annual awards, quarterly awards, service awards, and retirement parties/luncheons, to celebrate and honor employees' achievements and milestones.

Projects & Initiative

Collaborate with the HR team on various projects and initiatives aimed at enhancing the employee experience, streamlining HR practices, and contributing to the organization's overall success.

Benefit Support Duties

Provide supports to the Benefits & Leave Administrator by offering guidance on benefit enrollment, changes, and queries, ensuring our employees have access to valuable benefits information and resources.

Assists the Benefits and Leave Administrator with planning and coordinating the annual employee health fair, including vendor coordination, scheduling, communications, and day-of logistics support.

Assists with processing monthly bills for various HR vendors.

General Responsibilities

Maintains regular attendance; leave schedule should be managed so as to not interfere with ability to accomplish tasks, including special projects and assignments with deadlines.