Human Resources Coordinator

City of Napa; Napa (CA); On-site; USD 65,000 - 80,000; Full time

Job summary

The City of Napa is seeking a proactive Human Resources Coordinator to support Recruitment, Onboarding, and Training & Development across city departments. You will coordinate new hire orientation, maintain records, and collaborate with teams to address workforce needs.

Ideal candidates have strong communication, customer service, and organizational skills, with experience in local government HR functions or equivalent private sector roles.

Qualifications

• Knowledge of HR functions including onboarding and offboarding.
• Strong communication and customer service skills.
• Ability to coordinate multiple programs and timelines.
• Experience with community outreach is a plus.

Responsibilities

• Support and track HR programs such as Recruitment, Onboarding, and Training & Development.
• Facilitate new hire orientation and community outreach events.
• Collaborate with departments to address citywide workforce needs.

Skills

HR knowledge

Planning & Organizing

Communication

Adaptability

Emotional Intelligence

Diversity & Inclusion

Job description

Are you driven to produce outstanding work in technical areas of Human Resources?

Do you have experience supporting Human Resources programs such as Onboarding, Recruitment, and Training & Development? Are you passionate about providing exceptional customer service and acting as a resource to help employees succeed?

ABOUT THE HUMAN RESOURCES DEPARTMENT

Our Human Resources Department consists of a team of ten (10) full-time HR professionals including one (1) Office Assistant, two (2) Human Resources Coordinators, three (3) Management Analysts, two (2) Human Resources Managers, one (1) Assistant Human Resources Director and one (1) Human Resources Director. The department is continuously researching, learning, developing, and delivering positive results for our staff and community. We are responsible for attracting, hiring, developing, and retaining our highly-skilled employees through innovative programs and practices. These citywide functions also include Labor Relations, Benefits, Training and the Safety Program, which allows us to support our organization in all facets of the employee lifecycle.

ABOUT THE HUMAN RESOURCES COORDINATOR POSITION

We are currently seeking applications for one (1) Human Resources Coordinator vacancy. The Human Resources Coordinator will be the point-person for supporting and tracking various HR programs, including Recruitment, Onboarding, and Training & Development. You will also excel in facilitating new hire orientation and community outreach events. As a Human Resources Coordinator, you will enjoy interacting with employees from all of our departments, while working collaboratively to solve citywide challenges.

We are looking for an outstanding professional with knowledge of Human Resources functions who is passionate about providing excellent customer service both internally and externally, and highly motivated to assist with onboarding and offboarding processes for regular and seasonal employees as well as contractors, volunteers and temporary staff.

We are searching for team players with strong communication and collaboration skills who excel at working with a wide variety of customers. Applicants with experience working for a for a Human Resources Department within a local government agency, or in a private sector company are encouraged to apply!

***TENTATIVE TIMELINE - PLEASE SAVE THE BELOW DATE!***

Panel Interviews are tentatively scheduled to take place in-person on November 3, 2026. Please save this date in order to plan your calendar accordingly. As a part of the Panel Interview, candidates may be asked to complete a Practical Exercise to showcase your creative abilities and public speaking skills.

Ideal candidates for the Human Resources Coordinator role will have a record of successfully demonstrating the following competencies:

• Professional/Technical Knowledge and Skill - Having achieved a satisfactory level of technical, functional, and/or professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise; using expert knowledge to accomplish results.
• Planning & Organizing - Establishing HR action plans to complete work efficiently and on time by setting priorities, establishing timelines and improving outcomes.
• Technology Savvy - Demonstrating one’s practical knowledge and understanding of recent technology tools, solutions, and trends to improve work results, solve work problems, and take advantage of new business opportunities.
• Managing Relationships - Developing and maintaining relationships within and across work groups to achieve results.
• Adaptability - Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures. Adapting quickly to change and easily considering innovative approaches.
• Emotional Intelligence - Establishing and sustaining trusting relationships by accurately perceiving and interpreting own and others’ emotions and behavior; using insights to effectively manage own responses so that one’s behavior matches one’s values and delivers intended results.
• Optimizing Diversity - Establishing and supporting organizational systems, policies, and practices that reduce barriers and use the capabilities and insights of individuals with a diverse set of backgrounds, cultures, styles, abilities, and motivation.

For a full, detailed job description,please click

The eligibility list established from this recruitment is intended to fill one (1) vacancy and may be used to fill future similar full-time vacancies as they occur during the active status of the employment list. The active status of this employment list will be six (6) months unless abolished sooner or extended beyond that date in accordance with the Civil Service Rules.

MISSION STATEMENT for the City of Napa

Rooted in public service, our mission is to grow a vibrant, sustainable community for all who live in, work in, and visit the City of Napa, through thoughtful leadership and dedication to excellence.

CORE VALUES for the City of Napa

• Integrity - Consistently demonstrating the highest level of ethical conduct with accountability and pride.
• Service - Engaging in meaningful work to care for our community through resourceful dedication and humble actions.
• Inclusion - Creating a sense of ease and belonging through respect, acceptance, and mindfulness of our collective diversity.
• Collaboration - Working together with a shared purpose while respectfully considering all voices to achieve common goals, solutions, and greater outcomes.

***NOTE: CITY OF NAPA EMPLOYEES SHOULD USE A PERSONAL EMAIL ADDRESS DURING THE APPLICATION PROCESS***

SELECTION PROCESS

The City of Napa utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad outreach efforts and equal opportunity for qualified applicants to take part in a process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, an eligible list may be exclusively used for that current vacant position. Other recruitments and eligible lists may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

Candidates who have participated in a testing process for a recruitment are not eligible to re-take the same test within six (6) months.

What happens next?

• We will review your application and all supplemental materials to select the best qualified applicants to continue in the selection process. Application appraisal includes a review of qualifications, education, training, and experience related to the job, as well as supplemental questions if applicable.
• Applicants moving forward in the selection process may be asked to participate in any combination of the following (at any phase of the selection process): online assessment, written examination, job-related exercise, phone interview, and panel interview. These testing steps may be conducted on a pass/fail basis, and/or percentage-based scoring methodology.
• Based on the City Charter, the final phase of the selection process is the Probationary Period, which in most cases is six (6) months but may be twelve (12) months depending on the classification.
• When three or fewer candidates are available, the testing procedures outlined in the Job Announcement may be waived by the Human Resources Department.

Language Equity

• If you need assistance with the recruitment and selection process in Spanish, contact us at 707-257-9505. These requests will be assessed on a case-by-case basis.
• Si necesita ayuda con el proceso de reclutamiento y selección en español, contáctenos al 707-257-9505. Estas solicitudes se evaluarán caso por caso.

Reasonable Accommodations

The City of Napa Human Resources Department will make reasonable efforts in the examination process to accommodate qualified disabled applicants. Individuals with disabilities who would like to request an accommodation in the testing process must inform the HR Department in writing by the final filing date. A Reasonable Accommodation Request Form is available from HR and may be obtained by calling 707-257-9505, or dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week.

The City of Napa is an Equal Opportunity Employer, and we believe that a diverse, equitable and inclusive workplace will maximize our talents to benefit the residents we serve.