HUMAN RESOURCES COORDINATOR

PRO*Act USA; Monterey, Northern (CA, KY); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid Time Off

401(k) with employer match

Onsite gym

Team oriented culture

Job summary

PRO*ACT USA is seeking an organized HR Coordinator to join our Human Resources team in Monterey, CA. This role provides administrative and operational support across benefits, payroll, recruitment, onboarding, employee records, compliance, and engagement initiatives.

This position serves as a key point of contact for employees and helps promote an exceptional employee experience while ensuring compliance with company policies and employment laws.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Minimum 2 years of experience in an HR role.
• Experience with HR Systems.
• Experience with MS Office: Outlook, Word, Excel, PowerPoint.
• Effective communication and customer service.
• Strong teamwork and ability to manage multiple priorities.

Responsibilities

• Administer employee benefits enrollments and eligibility changes in Paylocity and carrier systems.
• Coordinate annual open enrollment and reconcile enrollment records.
• Maintain employee data across HRIS, payroll, retirement, and vendor platforms.
• Assist with payroll processing and audits as needed.
• Support full-cycle recruitment: postings, screening, scheduling, and ATS management.
• Conduct initial phone screenings and refer candidates to hiring managers.
• Coordinate pre-employment requirements and onboarding/orientation.
• Ensure compliance with federal, state, and local laws (I-9, etc.).
• Coordinate employee recognition and engagement activities.

Skills

Effective communication

Customer service orientation

Team player

Attention to detail

Multi-tasking

Education

Bachelor’s degree or equivalent

Tools

HRIS systems (Paylocity)

MS Office (Outlook, Word, Excel, PowerPoint)

Job description

Description

Job Type: Regular/Full-Time

Job Location: Onsite in Monterey, CA

POSITION SUMMARY

PRO*ACT is seeking an organized HR Coordinator to join our Human Resources team! This individual will provide administrative and operational support across benefits administration, payroll, recruitment, onboarding, employee records management, compliance, and employee engagement initiatives. This position serves as a key point of contact for employees and supports HR programs that promote an exceptional employee experience while ensuring compliance with company policies and applicable employment laws.

KEY RESPONSIBILITIES

• Administer employee benefit enrollments, status changes, qualifying life events and terminations in Paylocity and carrier systems.
• Serve as a primary point of contact for employee benefit questions and coordinate issue resolution with insurance carriers and vendors.
• Support annual open enrollment activities, including employee communications, system updates, benefit elections, and reconciliation of enrollment records.
• Maintain employee demographic and benefits data across HRIS, payroll, retirement, and vendor platforms.
• Assist with payroll processing and audits, as needed
• Support full-cycle recruitment activities, including job postings, candidate screening, interview scheduling, and applicant tracking.
• Conduct initial phone screenings and provide candidate recommendations to hiring managers and the HR Director.
• Coordinate pre-employment requirements, including background checks, drug screenings, and employment verification activities.
• Facilitate new hire onboarding and orientation to ensure a positive employee experience and successful integration into the organization.
• Maintain accurate employee records in Paylocity and other HR systems
• Support compliance with federal, state, and local employment laws, including I-9 verification requirements
• Coordinate employee recognition programs, service anniversary celebrations, and engagement activities.
• Assist with planning and logistics for employee meetings, training sessions, and special events

COMPENSATION RANGE

$25.00 - $30.00/hour

Requirements

EXPERIENCE AND EDUCATION REQUIRED

• Bachelor’s degree or equivalent work experience
• Minimum 2 years of experience in an HR role
• Experience with HR Systems
• Experience with MS Office: Outlook, Word, Excel, and PowerPoint
• Ability to communicate effectively and exhibit excellent customer service
• Strong team player with the ability to flex as needed
• Ability to demonstrate strong attention to detail and manage multiple priorities

COMPANY HIGHLIGHTS

• Excellent Pay
• Generous Benefits: Medical, Dental, Vision, Life Insurance, Paid Time Off
• Exceptional Team Oriented Culture
• 401(k) employer match; vested immediately
• Onsite gym
• FUN, rewarding environment!

About PRO*ACT

PRO*ACT is America’s leading distributor of fresh produce to the fresh food industry, utilizing its network of over 50 distribution companies operating over 70 third-party inspected, independently owned distribution centers across the United States and Canada. PRO*ACT sources perishable product from premier local, national, and regional suppliers and markets a one-call solution to fresh food operators who benefit from PRO*ACT’s category cost management through commodity contract pricing, in-house consultation services, and integrated produce program distribution management.

Equal Opportunity Employer

Disclaimer

This position description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development and compensation. As such, the incumbent may perform other duties and responsibilities as required.