Human Resources Coordinator

PRO*ACT; Monterey (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

PRO*ACT is seeking an organized HR Coordinator to join our Human Resources team. This role provides administrative support across benefits, payroll, recruitment, onboarding, and HR records, ensuring compliance with laws and company policies.

You will act as a primary contact for employees, support benefit enrollments, participate in open enrollment, and assist with payroll audits and reporting while maintaining accurate HR records.

Qualifications

• Bachelors degree in HR or related field.
• Minimum 2 years experience in an HR administrative role.
• Experience with HR Systems.
• Experience with MS Office products, including Outlook, Word, Excel, and PowerPoint.
• Ability to communicate effectively and exhibit excellent customer service.
• Strong team player with the ability to flex as needed.
• Ability to demonstrate strong attention to detail and manage multiple priorities.

Responsibilities

• Administer employee benefit enrollments, status changes, qualifying life events and terminations in Paylocity and carrier systems.
• Serve as a primary point of contact for employee benefit questions and coordinate issue resolution with insurance carriers and vendors.
• Support annual open enrollment activities, including employee communications, system updates, benefit elections, and reconciliation of enrollment records.
• Maintain employee demographic and benefits data across HRIS, payroll, retirement, and vendor platforms.
• Assist with payroll processing and audits, as needed
• Support full-cycle recruitment activities, including job postings, candidate screening, interview scheduling, and applicant tracking.
• Conduct initial phone screenings and provide candidate recommendations to hiring managers and the HR Director.
• Coordinate pre-employment requirements, including background checks, drug screenings, and employment verification activities.
• Facilitate new hire onboarding and orientation to ensure a positive employee experience and successful integration into the organization.
• Maintain accurate employee records in Paylocity and other HR systems
• Support compliance with federal, state, and local employment laws, including I-9 verification requirements
• Coordinate employee recognition programs, service anniversary celebrations, and engagement activities.
• Assist with planning and logistics for employee meetings, training sessions, and special events

Skills

Customer service

Communication

Team player

Attention to detail

Multitasking

Adaptability

Education

Bachelor's degree in Human Resources

Related field acceptable

Tools

Paylocity

HRIS

MS Office (Outlook, Word, Excel, PowerPoint)

Job description

PRO*ACT is seeking an organized HR Coordinator to join our Human Resources team! This individual will provide administrative and operational support across benefits administration, payroll, recruitment, onboarding, employee records management, compliance, and employee engagement initiatives. This position serves as a key point of contact for employees and supports HR programs that promote an exceptional employee experience while ensuring compliance with company policies and applicable employment laws.

Key Responsibilities

• Administer employee benefit enrollments, status changes, qualifying life events and terminations in Paylocity and carrier systems.
• Serve as a primary point of contact for employee benefit questions and coordinate issue resolution with insurance carriers and vendors.
• Support annual open enrollment activities, including employee communications, system updates, benefit elections, and reconciliation of enrollment records.
• Maintain employee demographic and benefits data across HRIS, payroll, retirement, and vendor platforms.
• Assist with payroll processing and audits, as needed
• Support full-cycle recruitment activities, including job postings, candidate screening, interview scheduling, and applicant tracking.
• Conduct initial phone screenings and provide candidate recommendations to hiring managers and the HR Director.
• Coordinate pre-employment requirements, including background checks, drug screenings, and employment verification activities.
• Facilitate new hire onboarding and orientation to ensure a positive employee experience and successful integration into the organization.
• Maintain accurate employee records in Paylocity and other HR systems
• Support compliance with federal, state, and local employment laws, including I-9 verification requirements
• Coordinate employee recognition programs, service anniversary celebrations, and engagement activities.
• Assist with planning and logistics for employee meetings, training sessions, and special events

Company Highlights

• Excellent Pay
• Exceptional Team Oriented Culture
• 401(k) employer match; vested immediately
• FUN, rewarding environment!

Compensation Range

$25.00 - $30.00/hour

Experience and Education Required

• Bachelors degree in Human Resources or related field
• Minimum 2 years experience in an HR administrative role
• Experience with HR Systems
• Experience with MS Office products, including Outlook, Word, Excel, and PowerPoint
• Ability to communicate effectively and exhibit excellent customer service
• Strong team player with the ability to flex as needed
• Ability to demonstrate strong attention to detail and manage multiple priorities.

About Pro*Act

PRO*ACT is America’s leading distributor of fresh produce to the fresh food industry, utilizing its network of over 50 distribution companies operating over 70 third-party inspected, independently owned distribution centers across the United States and Canada. PRO*ACT sources perishable product from premier local, national, regional suppliers and markets a one-call solution to fresh food operators who benefit.

Equal Opportunity Employer

This position description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development and compensation. As such, the incumbent may perform other duties and responsibilities as required.