Human Resources Coordinator

SouthEast Alaska Regional Health Consortium; Juneau (AK); On-site; USD 36,000 - 50,000; Full time

Job summary

SouthEast Alaska Regional Health Consortium is seeking a dedicated HR professional to manage the Pre-boarding process for non-provider direct hires, locums, students, contractors, and SEARHC staff. You will handle education verification, background checks, health requirements, and maintain personnel records with confidentiality.

The role requires a Bachelor’s degree in HR or related field (or equivalent admin experience), CJIS Security Certification within 7 days, and strong Microsoft Office

Qualifications

• Bachelor’s degree in Human Resources or related field or three to four years of administrative support experience may substitute – required.
• Associate’s degree and one to two years of administrative support experience may substitute for a Bachelor’s degree.
• CJIS Security Certification within 7 days of hire.
• One to three years of scheduling and supporting HR or Recruitment activity preferred.
• Experience building relationships with external and internal clients.
• Knowledge of basic office equipment and customer service principles.

Responsibilities

• Verifies candidate education, experience, certificates, and licensure to determine if they meet minimum qualifications for hire.
• Tracks name-based background checks, drug testing and health requirements before start date; communicates status with candidates and hiring teams.
• Prepares, processes, and maintains forms and personnel files in compliance with laws and SEARHC policies.
• Processes fingerprint-based ICPA and NABCS background checks for new hires and renewals.
• Answers general inquiries from external and internal customers about HR processes.
• Collects and distributes incoming mail; supports staff managers in the applicant tracking system.
• Maintains confidentiality; supports HR with electronic systems for reporting and policy management.
• Performs Portal system support with HRIS and Learning and Development Managers.
• Provides project/program assistance; periodically audits files for compliance; researches issues as needed.
• Other duties as assigned.

Skills

Customer service

Communication skills

Data entry

Typing

Organizational skills

Time management

Problem solving

Attention to detail

Scheduling support

Relationship building

Education

Bachelor's degree in Human Resources or related field

Associate’s degree in administrative field

3-4 years administrative support experience substituted for Bachelor's

Tools

Microsoft Office

Job description

Pay Range:Pay Range:$26.06 - $36.08 This position is responsible for managing the Pre-boarding process for all non-provider direct hire employees, locums, students, contractors, and Aramark employees. Additional duties include managing HR processes, project support, and clerical duties. This position is the face of Human Resources, interacting with all customer groups including the public, staff, and management.SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.Shift DetailsM-F 8-5Key Essential Functions and Accountabilities of the JobVerifies candidate education, experience, certificates, and licensure to determine if they meet minimum qualifications as defined in the job profile and are suitable for hire.Tracks name-based background checks, drug testing and employee health requirements prior to candidate’s scheduled start date and regularly communicates status with candidates and hiring teams.Prepares, processes, and maintains all forms and personnel files in accordance with legal requirements, DNV, CARF, CMS, and SEARHC policies and procedures, in a timely manner and with a high degree of accuracy.For covered positions, processes fingerprint-based ICPA and NABCS background checks for new hires and renewals for current employees.Provides answers to general inquiries from external and internal customers using general knowledge of HR processes and policies.Collects and distributes all incoming mail.Provides support to staff managers in our applicant tracking system.Communicates professionally and maintains a high level of confidentiality at all times, both internally and externally.Provides support to assigned HR functions with various electronic systems for reporting and policy management.Performs Portal system support in collaboration with the HRIS and Learning and Development Managers.Other FunctionsProvides project/program assistance.Periodically audits files to ensure compliance with record keeping guidelines and statutory requirements.Researches and resolves issues as necessary.Other duties as assignedEducation, Certifications, and Licenses RequiredBachelor’s degree in Human Resources or related degree OR three to four years of administrative support experience may substitute – required, ORAssociate’s degree and one to two years of administrative support experience may substitute for a Bachelor’s degreeRelevant post-secondary education may be considered in place of experienceMust obtain CJIS Security Certification within 7 days of hire.Experience RequiredOne to three years of experience in scheduling and supporting Human Resources or Recruitment activity in a geographically dispersed environment – preferredExperience building relationships with external and internal clientsKnowledge ofBasic office equipmentCustomer Service principles and processesSkills inProficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)Fast and accurate typing skillsStrong data entry skills with a high degree of accuracyAbility toStrong organizational skills and attention to detailAbility to prioritize competing tasks and adjust focus, as neededExcellent verbal and written communication skillsAbility to analyze and problem solvePhysical DemandsOccasionally moves/lifts boxes up to 50 poundsRequired Certifications:CJIS Security Awareness Training - Criminal Justice Information (CJI)If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!